Clinical Trial Financial Analyst II

Fred Hutch; Seattle (WA); On-site; USD 80,000 - 121,000; Full time

Job summary

Fred Hutchinson Cancer Center in Seattle is seeking a Clinical Trials Financial Analyst II to support feasibility budgets, detailed study budgets, and post-award financial management for industry-sponsored trials and IITs.

The analyst collaborates with CRS, faculty, study teams, and sponsors, handling OnCore CTMS and REDCap workflows, ensuring compliant invoicing and transparent budgeting throughout the study lifecycle.

Qualifications

• Bachelor’s degree in accounting or finance is required, or equivalent combination of education and experience.
• Two years of experience in finance, preferably in Phase I-III clinical trials.
• Experience developing complex multi-phase clinical trial budgets and revisions.
• Working knowledge of financial information and related operational statistics.
• Strong Excel calculations and analytical skills.
• Clear verbal and written communication; ability to work independently on multiple projects.

Responsibilities

• Partner with clinical trial staff and study teams to communicate start-up milestones and timelines.
• Review study documentation and Medicare billing rules for insurance billing vs sponsor payments.
• Develop budgets for single and multi-site industry trials and IITs.
• Maintain standard templates for budget development and post-award management.
• Prepare and manage startup documentation across OnCore CTMS, REDCap, and email.
• Review budgets, contracts, payment terms, and billing grids for compliance.
• Monitor monthly labor and non-labor spending on sponsored projects.
• Provide budget-to-actual reporting and suggest process improvements.
• Support financial modeling, forecasting, and ad-hoc analyses.
• Collaborate with central offices, clinic partners, faculty, and sponsors.

Skills

Analytical skills

Attention to detail

Verbal communication

Written communication

Independent work

Organizational skills

Education

Bachelor’s degree in accounting or finance

Equivalent combination of education and experience

Tools

OnCore CTMS

REDCap

EPIC

Microsoft Excel

Job description

Overview

Fred Hutchinson Cancer Center is an independent, nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases. Based in Seattle, Fred Hutch is the only National Cancer Institute-designated cancer center in Washington. With a track record of global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy and COVID-19 vaccines, Fred Hutch has earned a reputation as one of the world’s leading cancer, infectious disease and biomedical research centers. Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world’s deadliest diseases and make life beyond cancer a reality. At Fred Hutch we value collaboration, compassion, determination, excellence, innovation, integrity and respect. Our mission is directly tied to the humanity, dignity and inherent value of each employee, patient, community member and supporter. Our commitment to learning across our differences and similarities make us stronger. We seek employees who bring different and innovative ways of seeing the world and solving problems.

Clinical Trials Financial Analyst II role provides coverage analysis, budget, startup & post award support for industry sponsored clinical trials and Investigator Initiated Trials. The analyst is part of the Fred Hutch, University of Washington, and Seattle Children’s Cancer Consortium’s (“Consortium’s”) central clinical trials office, Clinical Research Support (CRS). Actively works on pre-award activities including clinical trial feasibility budgets, detailed study budgets, coverage analysis development, calendar/billing grid reviews, completing account registrations, navigating the budget through the Consortium’s systems, negotiating amendments as needed and post award activities including managing study financials through the lifecycle of the study. Works independently and in cooperation with internal and external stakeholders and maintains professional relationships with faculty, study teams, and sponsors. Most Fred Hutch jobs require some on-campus work. However, there may be flexibility for certain positions. Please check with the recruiter if you are an out-of-state applicant interested only in working outside of the Seattle area.

Responsibilities

• Partner with clinical trial staff, central regulatory operations team, and consortium study teams to communicate start-up process, milestones, and timeline goals.
• Perform formal review of study documentation and Medicare billing rules to determine which items and services performed as a part of a clinical research study may be billed to insurance, and which items must be paid for by the study account (or sponsor)
• Identify research costs and develop comprehensive budgets for single & multi-site industry sponsored clinical trials and Investigator Initiated Trials (IITs)
• Develop & maintain standard templates for clinical trial budget development and post award management
• Prepare, submit, and manage study startup documentation across multiple platforms, including the OnCore CTMS, REDCap system, and email
• Perform review of initial & final budget, contract, including payment terms, ICF, and Billing Grid to confirm document congruence in compliance with applicable state and federal billing, coding, and reimbursement related statutes, regulations, guidance and accreditation standards.
• Prepare, submit, and manage financial document updates across multiple platforms (e.g., OnCore CTMS, REDCap, and email) that result from protocol amendments and/or other changes as needed
• Monitor and track monthly labor and non-labor spending for allocation of appropriate costs to Sponsored projects, grants and discretionary funds.
• Monitor financial performance relative to budget and explain variances and trends.
• Provide Budget-to-actual financial reporting and implement upstream process improvements in pre-award based on post award learnings.
• Assist with ongoing financial analysis, forecasting, and ad-hoc financial models.
• Work professionally and proactively with central offices, clinic partners, faculty members, and research collaborators in support of the overall research plan.

Qualifications

Minimum Qualifications

• Bachelor’s degree in accounting or finance required, or equivalent combination of education and experience.
• Minimum of two years of experience in finance, preferable in Phase I-III clinical trials.
• Must have previous experience developing complex, multi-phase clinical trial budgets, negotiating study budgets, revisions and knowledge of medical terminology.
• Working knowledge of financial information and related operational statistics.
• Ability to develop and perform complex calculations in Microsoft Excel.
• Strong analytical skills with attention to detail.
• Well-developed verbal and written communication skills, including an ability to understand complex problems, to collaborate and explore alternative solutions. Ability to organize thoughts and ideas into understandable terminology.
• Ability to work independently on multiple projects and communicate status of projects to key decision makers on a proactive basis.
• Exposure to grant accounting or project cost accounting a plus.

Preferred Qualifications

• Clinical research related certification preferred.
• Demonstrated familiarity with process improvement principles.
• Demonstrated familiarity with project management tools and techniques.
• Experience performing clinical trial management/administration and/or sponsor invoicing activities utilizing OnCore or another CTMS system.
• Experience performing or reviewing clinical trial management/administration activities utilizing EPIC or another patient billing and registration system.

The annual base salary range for this position is from $80,475 to $120,682, and pay offered will be based on experience and qualifications.

Although Fred Hutch is not sponsoring most H-1B visas at this time, candidates who already hold an H-1B sponsored by another organization and are currently in the U.S. may be eligible for this position.

Fred Hutchinson Cancer Center offers employees a comprehensive benefits package designed to enhance health, well-being, and financial security. Benefits include medical/vision, dental, flexible spending accounts, life, disability, retirement, family life support, employee assistance program, onsite health clinic, tuition reimbursement, paid vacation (12-22 days per year), paid sick leave (12-25 days per year), paid holidays (13 days per year), and paid parental leave (up to 4 weeks).

Additional Information

We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to Human Resources at [e-mail] or by calling 206-667-4700.