Clinical Trials Bookkeeper

Angel City VA; United States; Remote; USD 45,000 - 65,000; Full time

Job summary

Angel City VA is seeking a Clinical Trials Bookkeeper to manage and track receivables for clinical trials, ensuring accurate invoicing and timely payments from sponsors. Candidates should possess a strong understanding of accounts receivable and experience in clinical trial billing. Proficiency in accounting software such as QuickBooks and RealTime software is required. An Associate's degree in Accounting or Finance is a must. This role emphasizes organization, communication, and detail-oriented skills to maintain effective financial oversight.

Qualifications

• Strong understanding of accounts receivable and collections processes.
• Experience with clinical trial billing and sponsor contracts.
• Excellent organizational skills and attention to detail.

Responsibilities

• Track all outstanding receivables related to clinical trials.
• QC patients visits and prepare invoices as per contracts.
• Reconcile payments received against trial budgets.

Skills

Accounts receivable understanding

Clinical trial billing

QuickBooks

Excel

RealTime software

Organizational skills

Communication skills

Conflict resolution

Healthcare environments

Education

Associate’s degree in Accounting, Finance, or related field

Tools

Realtime Software

QuickBooks

Job description

Clinical Trials Bookkeeper

Job Description

Key Responsibilities

• Track all outstanding receivables related to clinical trials, including sponsor payments, and reimbursements.
• QC patients visits; prepare and issue invoices in accordance with contract milestones and payment schedules.
• Follow up regularly with sponsors, CROs, to ensure timely payment.
• Maintain accurate records of communications and payment status.
• Collaborate with clinical project managers to verify completed milestones tied to payments.
• Monitor aging reports and escalated overdue accounts when necessary.
• Reconcile payments received against trial budgets and invoices.
• Prepare weekly aging reports, income forescast.
• Present monthly Analisis of all trials devolpments.
• Template building in Realtime Software.
• Other tasks related to the position.

Skills and Qualifications

• Strong understanding of accounts receivable and collections processes.
• Experience with clinical trial billing, sponsor contracts.
• Proficiency in accounting or financial software (e.g., QuickBooks, Excel)
• Experience with RealTime software.
• Excellent organizational skills and attention to detail.
• e Strong communication and negotiation skills for effective follow-ups and conflict resolution.
• Ability to interpret and apply complex contract terms to invoicing and collections.
• Experience working in clinical research, life sciences, or healthcare environments is a strong plus.
• Associate’s degree or higher in Accounting, Finance, or a related field.