Clinical Trials Administrator/Medical Assistant

Re-Cognition-Health-Limited-; Chicago (IL); On-site; USD 50,000 - 55,000; Full time

Benefits offered by this job

Life and disability insurance

Health savings account

Paid time off

Job summary

Re:Cognition Health in Chicago, IL seeks a Clinical Trials Administrator / Medical Assistant to support clinical trials and private practice visits. You will prepare study materials, manage documents, and assist in patient visits under supervision of the medical team.

The role requires experience in clinical settings, GCP awareness, data entry, and EMR/ECD systems. It offers a comprehensive benefits package and a collaborative fast-paced environment.

Qualifications

• Bachelor's Degree BA/BS degree in a science, technical, health-related field or another applicable discipline
• Previous administration experience in a clinical setting
• Good verbal and written communication skills
• Clinical trials, research, and/or medical practice experience
• Experience of managing essential documents for clinical trials according to ICH GCP
• Experience of using electronic data capture systems, e.g. medidata RAVE, CRIO
• Experience with phlebotomy, EKG and Vital signs collection
• 4 weeks paid time off
• employer-provided life and disability insurance
• health savings account

Responsibilities

• Provide administrative support to Study Coordinators for ongoing Clinical Trials in Chicago, IL.
• Ensure that trial-related activities are conducted in accordance with study protocols and ICH GCP guidelines.
• Manage essential trial documentation, ensuring consistency with electronic records.
• Maintain accurate records and update patient files accordingly.
• Perform data entry and resolve study-related data queries promptly.
• Assist in maintaining study binders and ensure accuracy of study documentation.
• Verify patient files post-visit to ensure completeness of procedures and assessments.
• Assist with subject visit tracking, clinic scheduling, and finance tracking.
• Support development of source documents for clinical trials.
• Ensure reception coverage when necessary, providing excellent patient interaction.

Skills

Verbal & written communication

Clinical trial experience

EMR / eDC experience

Phlebotomy / EKG / vitals

Education

BSc/BA in science or health field

Tools

Medidata RAVE

CRIO

Job description

Clinical Trials Administrator/Medical Assistant

About the role

We have an opportunity within the organization for a confident Clinical Trials Administrator / Medical Assistant to join a talented growing team. The position is based in Chicago, IL. We are looking for an ambitious, organized, and hardworking individual, willing to take on a range of responsibilities and grow with the company.

The Clinical Trials Administrator / Medical Assistant performs a variety of research, data and clerical duties of a routine and technical nature to support the conduct of clinical research and private practice under the direction of senior research team members and medical providers. The Clinical Trials Administrator / Medical Assistant will develop a progressive functional knowledge of Good Clinical Practices (GCP) regulations. In this role, the Clinical Trials Administrator / Medical Assistant completes tasks including preparing necessary documents, equipment, supplies, etc. for patient visits and conducting and documenting visits and protocol-specific testing/interviews according to study protocol.

You will be providing support and assistance in the administrative management of the clinical trial studies and private practice visits. Working closely with the Study Coordinator, Medical Providers, Principal Investigator and Senior Management teams to maintain and organize study files.

What you'll do

Clinical Trials Administration:

• Provide administrative support to Study Coordinators for ongoing Clinical Trials in Chicago, IL.
• Ensure that trial-related activities are conducted in accordance with study protocols and ICH GCP guidelines.
• Manage essential trial documentation, ensuring consistency with electronic records.
• Maintain accurate records and update patient files accordingly.
• Perform data entry and resolve study-related data queries promptly.
• Assist in maintaining study binders and ensure accuracy of study documentation.
• Verify patient files post-visit to ensure completeness of procedures and assessments.
• Assist with subject visit tracking, clinic scheduling, and finance tracking.
• Support development of source documents for clinical trials.
• Ensure reception coverage when necessary, providing excellent patient interaction.

Medical Assistant Responsibilities (Private Practice Support):

• Assist physicians and NPs in managing patient care workflows for Kisunla and Leqembi administration.
• Collect medical histories and document patient conditions.
• Perform vital sign assessments and assist in patient monitoring.
• Support infusion clinic operations, ensuring a smooth patient flow.
• Assist in medication reconciliation and communicate updates to the medical team.
• Manage Electronic Medical Records (EMR) and ensure accurate data entry.
• Educate patients and caregivers on treatment protocols and follow-ups.
• Assist in handling patient appointments, scheduling, and follow-up calls.
• Maintain a clean and well-organized clinical workspace.
• Perform any additional tasks permitted under the Medical Assistant certification.

Qualifications:

• Bachelor's Degree BA/BS degree in a science, technical, health-related field or another applicable discipline
• Previous administration experience in a clinical setting
• Good verbal and written communication skills
• Clinical trials, research, and/or medical practice experience.
• Experience of managing essential documents for clinical trials according to ICH GCP
• Experience of using electronic data capture systems, e.g. medidata RAVE, CRIO
• Experience with phlebotomy, EKG and Vital signs collection.
• 4 weeks paid time off
• employer-provided life and disability insurance
• health savings account

To find out more about our company, please visit https://recognitionhealthusa.com

Re:Cognition Health is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability status, protected veteran status, or any other characteristic protected by law.

ABOUT RE:COGNITION HEALTH

Re: Cognition Health is a leading provider of clinical services specializing in cognitive impairment. We deliver expert clinical care to private patients and are one of the foremost providers of clinical trials in the world and deliver award winning medico-legal services. We value people who are dedicated, hardworking and looking to contribute to the growth of the business at an exciting time.

Re:Cognition Health is accredited by the highest standard Global Clinical Trials accreditation in the UK and is currently seeking to ensure this same standard of accreditation underpins its USA operation. Essential to this endeavor is the requirement for all RCH staff to operate at the highest standards, adhering at all times to Re:Cognition Health’s own Standard Operating Procedures (SOP) and protocols, designated by the trial Sponsors and Clinical Research Organizations (CRO), with whom RCH contracts.

Re:Cognition Health is a pioneering brain and mind clinic that specializes in the treatment and care of people showing symptoms of cognitive impairment. Utilizing the latest progressive medical research and evidence-based treatments, we are passionate about transforming and optimizing cognitive performance through education, clinical excellence and by providing access to emerging treatments.

We value people who are dedicated, hardworking and looking to contribute to the growth of our business at an exciting time. Our vision is to become the recognized worldwide leader in the diagnosis, treatment and care management of individuals experiencing cognitive impairment. Come join our team where everyone is valued and where critical and important work is being done!

To find out more about our company, please visit https://recognitionhealthusa.com

The pay range for this role is:

50,000 - 55,000 USD per year (Chicago HQ)