Clinical Trial Specialist

Tennessee Oncology; Nashville (TN); On-site; USD 60,000 - 75,000; Full time

Job summary

Tennessee Oncology is a community-based cancer care network founded in Nashville, focusing on access to high-quality care and research. This Clinical Trial Specialist I role supports the research team to ensure rigorous adherence to GCP/ICH guidelines while mentoring by more senior staff.

The position involves managing day-to-day trial activities, coordinating with cross-functional teams, and maintaining essential trial documentation to support compliant and efficient studies.

Qualifications

• Bachelor’s degree or equivalent; 1 year clinical trials experience required.
• Knowledge of GCP/ICH guidelines is preferred.
• Proficient with Microsoft Office (Word, Excel, PowerPoint).

Responsibilities

• Manage day-to-day operations of Phase I–IV protocols per GCP/ICH.
• Lead cross-functional study teams and liaise with vendors.
• Verify patient eligibility and monitor trial timelines.
• Attend Site Initiation, monitoring, and closeout visits.
• Maintain informed consent records and essential trial documents.
• Provide updates to study team and sponsor.

Skills

Multitasking

Clinical trial protocols

Communication

Education

Bachelor’s Degree or equivalent

Tools

Microsoft Office

Job description

Tennessee Oncology, one of the nation’s largest, community-based cancer care specialists, is home to one of the leading clinical trial networks in the country. Established 1976 in Nashville, Tennessee Oncology’s mission remains unchanged: To provide access to high-quality cancer care and the expertise of clinical research for all patients, at convenient locations within their community and close to their home. Our growing network of physicians and locations is based on this mission. Tennessee Oncology is committed to advancing both the science of detection and targeted treatments, and to making these advances available to every patient. We believe caring for cancer patients is a privilege.

Why Join Us?

We are looking for talented and highly-motivated individuals who demonstrate a natural desire to support the meaningful work of community oncologists and the patients we serve.

Job Description

This position works closely with the research team to help coordinate the approval processes and conduct of research protocols, assured that the integrity and quality of the research is maintained and that the research is conducted in accordance with Good Clinical Practice Guidelines, federal and sponsor regulations and guidelines, GHCR policies and procedures, and research protocols. The Clinical Trial Specialist I will assist in the management of subjects on clinical trials and coordinating activities associated with clinical trials under the mentorship and guidance of a Clinical Trial Specialist II.

Essential Functions

• Manage and execute the day-to-day operations of complex Phase I-IV clinical research protocols in compliance with applicable GCP/ICH guidelines and other regulatory requirements
• Manage and lead cross-functional study teams, including vendors; liaise with other functional areas (preclinical development, pharmaceutical sciences, safety, and regulatory affairs) in order to accurately coordinate clinical study activity.
• Provides second check for patient eligibility to clinical trial, following review by research nurse, including a second check of inclusion/exclusion requirements and eligibility criteria
• Attend and oversee Site Initiation Visits
• Coordinate and attend regular monitoring visits and closeout visits
• Maintains informed consents records of each patient for the duration of a study
• Maintains and files all relevant study documents throughout lifetime of a trial
• Provides regular and concise updates on study timelines, patient statuses, and trial details to study teams, Principal Investigator, and study sponsor.
• Meets data management deadlines set by internal and external teams
• Acts as a point of contact for Research Data Coordinator, and assists with and reviews data entry where necessary
• Protects the rights, safety, and welfare of patients
• Strives to maintain harmonious relationships with clinic personnel, clients, and administrative staff
• Reviews newly activated protocols, amendments, notices, suspensions, and terminations
• Maintains required certification in Good Clinical Practice and Good Documentation Practice
• Serves as a liaison to multiple Tennessee Oncology departments, providers, and other personnel
• Serves as a liaison between GHCR and external clients and sponsors
• Maintains a professional approach respecting the dignity and confidentiality of patients
• Maintains a good attendance record and reports to work on time
• Maintains a professional attitude and appearance
• Proactively identifies trial-related issues and provides recommendations for resolution
• Executes job responsibilities with the understanding of how output would affect, and impact other areas related to own job area/team with occasional guidance

Knowledge, Skills & Abilities

• Ability to independently handle multiple priorities in a fast-paced environment
• Ability to comprehend complex clinical trial protocols
• Microsoft Office product knowledge (Word, Excel, PowerPoint, SharePoint and OneNote)

Education & Experience

• Bachelor’s Degree or equivalent combination of education and experience required
• One year of experience working in clinical trials required