Clinical Trial Management System Administrator

Hackensack Meridian Health; Hackensack (NJ); On-site; USD 102,000 - 125,000; Full time

Job summary

Hackensack Meridian Health is seeking a Clinical Trial Management System Administrator to lead the CTMS build, support ongoing maintenance, and coordinate training with the vendor. The role oversees billing and financial tracking for numerous trials and interfaces CTMS with EPIC and other clinical systems.

The position requires a Bachelor's degree and at least 4 years of system administration experience, plus relevant research coordination experience.

Qualifications

• Bachelor's degree in a related field.
• Minimum of 4 years of system administration experience.
• Research Coordinator/Research Monitor experience.

Responsibilities

• Oversees and coordinates the initial build of the CTMS, ensuring modules are designed for maximum efficiency.
• Works with the CTMS vendor to develop training programs and schedules for go-live and ongoing training needs assessment.
• Develops reports for real time metric reporting and financial management and tracking for all clinical trial activity.
• Ensures accurate tracking of all clinical trial revenue generation and appropriate allocation of funds to providers and investigators (revenue projections exceed $5M).
• Flags routine care procedures for insurance billing and produces timely reports in collaboration with finance departments.
• Develops CTMS workflows to improve patient recruitment, data management, and billing reconciliation.
• Maximizes CTMS efficiency by integrating with other systems such as EPIC.

Skills

System administration

Research coordination

Training

Education

Bachelor's degree in a related field

Master's degree in a related field

Job description

Overview

Our team members are the heart of what makes us better.

At Hackensack Meridian Health we help our patients live better, healthier lives — and we help one another to succeed. With a culture rooted in connection and collaboration, our employees are team members. Here, competitive benefits are just the beginning. It’s also about how we support one another and how we show up for our community.

Together, we keep getting better - advancing our mission to transform healthcare and serve as a leader of positive change.

This position provides leadership and support for the Hackensack Meridian Health Network Research Services in the full implementation and ongoing support and management of the Clinical Trial Management System (CTMS). This position includes providing support for all of its components such as research calendars, data collection tools, and its comprehensive financial system for tracking, invoicing, reporting, and payments to vendors/investigators in an accurate, efficient and timely manner. This position oversees system build and ongoing maintenance to ensure the needs of the investigators, clinical research team, regulatory and financial components are assessed and met. The number of clinical trials capacity is over 500.

Responsibilities

A day in the life of a Clinical Trial Management System Administrator at Hackensack Meridian Health includes:

• Oversees and coordinates the initial build of the Clinical Trial Management System (CTMS), ensuring that all modules including clinical research, billing compliance, and patient registries are designed for maximum efficiency. Serves as the ongoing resource to modify, upgrade and ensure ongoing full system implementation and ongoing support.
• Works with the CTMS vendor to develop training programs and schedules for the initial system go-live. Responsible for ongoing training needs assessment and ensuring that all parties utilizing the CTMS are competent to perform functions necessary for their work.
• Working with the clinical research management team, develops reports for real time metric reporting and financial management and tracking for all clinical trial activity.
• Ensures accurate and comprehensive tracking of all clinical trial revenue generation, receipt and appropriate allocation of funds to service providers and investigators. Current revenue projections exceed $5M.
• Confirms routine care procedures are flagged for insurance billing purposes. Maintains and produces accurate and timely report of all such activities. Works collaboratively with the patient accounting and other finance departments to facilitate financial management and reporting for research billing compliance.
• Develops CTMS work flows that will improve patient recruitment and track outcomes, simplify data management and monitoring, and support billing compliance, including payment reconciliation process.
• Maximizes CTMS system efficiently by working collaboratively with IT teams to integrate the Clinical Trial Management System with other clinical operating systems such as EPIC.
• Adheres to the standards identified in the Medical Center's Organizational Competencies.
• Other duties as required by the Department of Research.

Qualifications

Education, Knowledge, Skills and Abilities Required:

• Bachelor's degree in a related field.
• Minimum of 4 years of system administration experience.
• Research Coordinator/Research Monitor experience.

Education, Knowledge, Skills and Abilities Preferred:

• Master's degree in a related field.
• Clinical Trial Management System experience.
• Clinical Trial financial management experience.

Starting Minimum Rate

Minimum rate of $113,609.60 Annually

Job Posting Disclosure

HMH is committed to pay equity and transparency for our team members. The posted rate of pay in this job posting is a reasonable good faith estimate of the minimum base pay for this role at the time of posting in accordance with the New Jersey Pay Transparency Act and does not reflect the full value of our market-competitive total rewards package. The starting rate of pay is provided for informational purposes only and is not a guarantee of a specific offer. Posted hourly rates may be stated as an annual salary in the offer and posted annual salaries may be stated as an hourly rate in the offer, depending on the level and nature of the job duties and credentials of the candidate. The base compensation determined at the time of the offer may be different than the posted rate of pay based on a number of non-discriminatory factors, including but not limited to: Labor Market Data: Compensation is benchmarked against market data to ensure competitiveness. Experience: Years of relevant work experience. Education and Certifications: Level of education attained, including specialized certifications, credentials, completed apprenticeship programs or advanced training. Skills: Demonstrated proficiency in relevant skills and competencies. Geographic Location: Cost of living and market rates for the specific location. Internal Equity: Compensation is determined in a manner consistent with compensation ranges for similar roles within the organization. Budget and Grant Funding: Departmental budgets and any grant funding associated with the job position may impact the pay that can be offered. Some jobs may also be eligible for performance-based incentives, bonuses, or commissions not reflected in the starting rate. Certain positions may also be eligible for shift differentials for work performed on evening, night, or weekend shifts. In addition to our compensation for full-time and part-time (20+ hours/week) job positions, HMH offers a comprehensive benefits package, including health, dental, vision, paid leave, tuition reimbursement, and retirement benefits.