Clinical Trial Financial Specialist

Ann & Robert H. Lurie Children’s Hospital; Chicago (IL); On-site; USD 55,000 - 89,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Paid Time Off

403(b) with employer match

Job summary

Ann & Robert H. Lurie Children’s Hospital of Chicago seeks a Clinical Trial Financial Specialist to support the Office of Clinical and Community Trials. The role focuses on financial tracking, budget and contract support, data management, and reporting to enable compliant study oversight.

The position collaborates across the Financial Management and Budget & Contract Management teams, ensuring accurate data and adherence to sponsor requirements while supporting trial activity.

Qualifications

• Bachelor’s Degree or three+ years of relevant experience.
• 1–2 years in clinical research conduct, regulatory compliance, billing, or budget/contract management preferred.
• Ability to interpret CTA cost language and study protocol information.
• Strong understanding of research billing compliance preferred.
• Experience in healthcare finance (billing, accounts, reconciliations) preferred.
• Excellent verbal and written communication, attention to detail, and ability to manage large data sets.

Responsibilities

• Manage the Financial Management payment inbox, tracking, reconciliation, and unapplied payments.
• Support financial operations through data entry, record maintenance, payment processing, and tracking.
• Prepare, maintain, and report financial, study, and enrollment metrics for monitoring and compliance.
• Perform data validation, QA reviews, and data cleanup for accuracy and integrity.
• Assist with funding proposals, awards, and study records in research administration systems.
• Monitor inquiries from sponsors, investigators, and internal stakeholders.
• Triage and respond to budget/contract management inbox messages and ensure timely resolution.
• Maintain documentation for budgets, contracts, SOPs, and other records.
• Collaborate with Research Operations and related teams to enable startup, budgeting, contract execution, and ongoing management.
• Identify discrepancies and contribute to process improvements.

Skills

Verbal communication

Written communication

Attention to detail

Data management

Independent work

Education

Bachelor’s Degree or equivalent

Job description

Ann & Robert H. Lurie Children’s Hospital of Chicago provides superior pediatric care in a setting that offers the latest benefits and innovations in medical technology, research and family-friendly design. As the largest pediatric provider in the region with a 140-year legacy of excellence, kids and their families are at the center of all we do. Ann & Robert H. Lurie Children’s Hospital of Chicago is ranked in all 10 specialties by the U.S. News & World Report.

Location Simpson Querrey Biomedical Research Center

Job Description

The Clinical Trial Financial Specialist is an integral member of the Office of Clinical and Community Trials (OCCT), playing an essential role in supporting the financial and administrative management of clinical research studies. This position is responsible for financial tracking, payment processing, budget and contract support, data management, and reporting activities that support both the Financial Management and Budget and Contract Management teams within the Clinical Research Finance (CRF) service line. Reporting to th Associate Director, CRF, the Clinical Trial Financial Specialist ensures the accurate entry and maintenance of financial and study related data across multiple research administration systems. The role contributes to the development and management of study budgets, maintains compliant financial records, processes research-related transactions, and prepares reports to support operational and financial decision‑making. Through attention to detail, collaboration, and a commitment to accuracy, this position helps ensure adherence to institutional policies, sponsor requirements, and regulatory standards while supporting the successful execution of clinical trials.

Essential Job Functions:

1. Manage the Financial Management payment inbox which includes tracking the receipt, reconciliation, and application of clinical trial payments, including EFT, check, and lockbox remittances, ensuring accurate financial tracking and timely resolution of unapplied payments.
2. Support clinical trial financial operations through data entry, record maintenance, payment processing, and financial tracking across multiple research administration and financial management systems.
3. Assist with the preparation, maintenance, and reporting of financial, study, and enrollment metrics to support operational monitoring, decision-making, and compliance requirements.
4. Perform data validation, quality assurance reviews, and data cleanup activities to ensure accuracy, completeness, and integrity of research and financial data.
5. Support the development, submission, activation, and maintenance of funding proposals, awards, and study records within research administration systems, including Huron/RASCAL and other institutional platforms.
6. Monitor and respond to sponsor, investigator, and internal stakeholder inquiries regarding study status, budgets, contracts, and financial operations.
7. Manage the OCCT Budget & Contract Management inbox, triaging requests, coordinating responses, and ensuring timely resolution of issues and inquiries.
8. Maintain accurate documentation for study budgets, funding proposals, contracts, financial records, standard operating procedures (SOPs), and other research administration processes.
9. Collaborate closely with all members of Research Operations and Conduct, Clinical Research Services, Clinical Research Finance, and other stakeholders to facilitate efficient study startup, financial setup, contract execution, and ongoing study management.
10. Contribute to process improvement initiatives by identifying discrepancies, recommending corrective actions, enhancing data quality, and supporting other clinical trial financial and administrative functions as assigned.

Knowledge, Skills and Abilities:

1. Bachelor’s Degree or three+ years of relevant experience
2. One to two years experience in clinical research conduct, clinical research regulatory compliance, clinical research billing, and/or clinical research/trial budget and contract management preferred. Understanding of coverage analysis, study budgets, informed consent forms, and CTA cost language preferred.
3. Ability to interpret cost language present in the CTA and budget required. Ability to interpret research protocol information essential.
4. Strong understanding of research billing compliance preferred.
5. One to two years of work experience in healthcare finance (patient billing, collections, account reconciliations, etc) preferred.
6. Working knowledge of medical terminology preferred.
7. Ability to work independently and as a member of a team and follow through on assignments with minimal direction required.
8. Demonstrated accuracy and precision, attention to detail, and exceptional organizational skills essential.
9. Strong verbal and written communication skills required.
10. Ability to manage large quantities of data in a manner which facilitates sharing of information
11. Ability to handle high volume of work with changing priorities and constant interruptions and establish priorities and deadlines required.
12. Ability to prepare accurate documentation of events required. Ability to maintain confidential material and information required.
13. Personal computer skills; functional experience with integrated software systems and proficient in Microsoft Office applications.

Pay Range $54,600.00-$89,273.60 Salary

At Lurie Children’s, we are committed to competitive and fair compensation aligned with market rates and internal equity, reflecting individual contributions, experience, and expertise. The pay range for this job indicates minimum and maximum targets for the position. Ranges are regularly reviewed to stay aligned with market conditions. In addition to base salary, Lurie Children’s offer a comprehensive rewards package that may include differentials for some hourly employees, leadership incentives for select roles, health and retirement benefits, and wellbeing programs.

Benefit Statement For full time and part time employees who work 20 or more hours per week we offer a generous benefits package that includes:

• Medical, dental and vision insurance
• Employer paid group term life and disability
• Employer contribution toward Health Savings Account
• Flexible Spending Accounts
• Paid Time Off (PTO), Paid Holidays and Paid Parental Leave
• 403(b) with a 5% employer match
• Various voluntary benefits: Supplemental Life, AD&D and Disability Critical Illness, Accident and Hospital Indemnity coverage
• Tuition assistance
• Student loan servicing and support
• Adoption benefits
• Backup Childcare and Eldercare
• Employee Assistance Program, and other specialized behavioral health services and resources for employees and family members
• Discount on services at Lurie Children’s facilities
• Discount purchasing program

There’s a Place for You with Us

At Ann & Robert H. Lurie Children’s Hospital of Chicago and its affiliates (collectively “Lurie Children’s”), we embrace and celebrate diversity and equity in a serious way. We are committed to building a team with a variety of backgrounds, skills, and viewpoints — recognizing that diverse identities strengthen our workplace and the care we can provide to the Chicago community and beyond. We treat everyone fairly, appreciate differences, and make meaningful connections that foster belonging and allyship. This is a place where you can be your best, so we can give our best to the patients and families who trust us with their care.

Lurie Children’s and its affiliates are equal employment opportunity employers.

We value diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity or expression, religion, national origin, ancestry, age, disability, marital status, pregnancy, protected veteran status, order of protection status, protected genetic information, or any other characteristic protected by law.

For questions about how to request an accommodation please contact: [e-mail]

AI Notice

Lurie Children’s utilizes certain AI-enabled features within our recruiting platform to support candidate engagement and assist recruiters in identifying and prioritizing applicants whose experience aligns with job requirements. All employment decisions are made by individuals. It is a civil rights violation with respect to recruitment, hiring, promotion, or employment for an employer to use artificial intelligence that has the effect of subjecting employees to discrimination on the basis of protected classes under the Illinois Human Rights Act or to use zip codes as a proxy for protected classes. For questions about the use of artificial intelligence in this process or any additional support, please contact: [e-mail]