Clinical Trial Budget Analyst

Sutter Health; Oregon; Hybrid; USD 97,000 - 146,000; Full time

Job summary

Sutter Health is seeking a Coverage Analysis Specialist to join our system office team in Oregon. The role focuses on determining qualifying clinical trials for coverage and performing initial and final billing analyses to assure federally compliant reimbursement.

You will review protocols, budgets, and payer rules, collaborate with investigators and sponsors, and document evidence of medical necessity to support accurate insurance payments.

Qualifications

• Bachelor's degree or equivalent education/experience.
• 5 years of relevant experience.
• Knowledge of CPT/HCPCS billing and research-related claims.
• Understanding of regulatory compliance in clinical trials.

Responsibilities

• Determine qualifying status of clinical trial studies and perform initial coverage analysis.
• Review protocols, budgets, and consent templates to document billing support.
• Submit documents for coverage activation and notify Noridian when needed.
• Assist in interpreting Medicare/Medicaid coverage decisions and payer rules.
• Collaborate with research affiliates, investigators, and sponsors to ensure compliant reimbursement.
• Support standardization of administrative and financial processes for trial billing compliance.

Skills

Clinical research concepts

Medicare/Medicaid knowledge

Regulatory compliance

Billing and reimbursement

Communication skills

Microsoft Word/Outlook/Excel

Attention to detail

Independent decision making

Team collaboration

Education

Bachelor's degree or equivalent

Job description

We are so glad you are interested in joining Sutter Health!

Organization: SHSO-Sutter Health System Office-Valley

Position Overview: Responsible for determining if a study is a qualifying clinical trial, and performing the initial coverage analysis review by analyzing individual research protocol clinical services to assure federally compliant billing and reimbursement. Ensuring complete submission of documents required to conduct a coverage analysis and activate a study and submitting notification of participation letter to Noridian (MAC) when needed. Determining and documenting billing support for clinical items by reviewing the protocol, investigator brochures, sponsor budget, sponsor proposed contract, and consent template, the evidence of medical necessity justifications, and appropriate payers of protocol-specific services and federally required research-related claims modifications for service payment by insurance. Conducting the final review and analysis of study documents to assure all study-related documents are harmonized. Interpreting Medicare/Medicaid coverage decisions, national guidelines as they apply to specific clinical trial medical items and services. Supporting Current Procedural Terminology (CPT)/Healthcare Common Procedure Coding System (HCPCS) billing determinations of clinical trial items and services and applying all applicable local coverage decisions, national and local coverage determinations, and third-party payer rules for clinical trial coverage analyses. Interfacing with various Sutter Health research affiliates, administrative staff, principal investigators, essential partners, and clinical trial sponsors regarding reimbursement for research services. Implementing an integrated support function that standardizes the administrative and financial support functions of clinical trial billing compliance thereby improving service to the Sutter Health research community and providing an increased level of research compliance.

Job Description:

EDUCATION:

• Bachelors or equivalent education/experience

TYPICAL EXPERIENCE:

• 5 years recent relevant experience

SKILLS AND KNOWLEDGE:

• Demonstrated knowledge of clinical research concepts, good clinical practices and regulatory compliance.
• Knowledge of Medicare benefit categories, statutory exclusions, and national and local coverage determination and of national medical practice guidelines, Food and Drug Administration investigational drug and device research.
• Knowledge of medical coding, protocol visit span allowances, protocol-specified clinical services, and basic research study demographics of clinical research financial activities and documentation required before study initiation, including research protocol, internal budget, sponsor contract and budget, and consent template.
• Demonstrated written, oral, electronic communication; presentation and interpersonal skills.
• Ability to use multiple technical systems as intended; ability to collaborate across revenue cycle, compliance, and research operations teams; and attention to detail.
• Analytical and computer skills, including proficiency in Microsoft Word, Outlook, and Excel.
• Ability to work independently and to accept responsibility for complex and sensitive decision making as it relates to the position.
• Outstanding organization skills to manage many competing timetables and responsibilities.
• Demonstrated leadership skills, including team building, and coaching/mentoring with the ability to motivate and engage others.
• Ability to build and establish effective working partnership with employees, peers and/or leaders to achieve business objectives.
• Verbal and written communication, and interpersonal skills.
• Organizational and time management skills, with the ability to prioritize multiple projects while delivering quality service and achieving business results.
• Demonstrates tactical and analytical thinking and planning skills, and is able to develop plan to accomplish objectives, identify obstacles and resolve operational issues.
• Demonstrated skill in communicating and collaborating with Sutter Health essential partners (Legal Services, ECS, SHIRB) and research institute personnel.

Job Shift: DaysSchedule: Full TimeDays of the Week: Monday - FridayWeekend Requirements: NoneBenefits: YesUnions: NoPosition Status: ExemptWeekly Hours: 40Employee Status: Regular

Sutter Health is an equal opportunity employer EOE/M/F/Disability/Veterans.

Pay Range is $97,032.00 to $145,558.40 / annual salary. Bay Area Pay Range is $111,592.00 to $167,398.00 / annual salary.

The posted pay range is based on the position's primary work location. Candidates who reside and work outside of that location may be subject to a different pay range based on their work location. Candidate starting salaries consider multiple factors, including, but not limited to a candidate's experience, education, skills, licensure, certifications, departmental equity, training, and organizational needs. Base pay is only one component of Sutter Health's comprehensive total rewards program. Eligible positions also include a comprehensive benefits package.