Clinical Trial Associate I

Abbott (abbottcareers2 board); Madison (WI); On-site; USD 55,000 - 75,000; Full time

Job summary

Abbott in Madison, WI is seeking a Clinical Trial Administrative Specialist to support execution of clinical studies. You will coordinate with the Clinical Affairs team and external stakeholders to ensure timely study plans and regulatory compliance.

Responsibilities include document collection, TMF review, site coordination, tracker maintenance, and aid in budget and supplier coordination. Strong communication and attention to detail are essential.

Qualifications

• Bachelor's degree in life sciences, or Associate's degree with 2 years relevant experience.
• Knowledge of GCP and ICH guidelines.
• Proficiency with Microsoft Office and basic internet/search tools.

Responsibilities

• Collect essential documents and review for completeness and compliance with SOPs, protocols, and regulations.
• Interact with clinical study sites to support start-up, execution, and close-out activities.
• Create and maintain study trackers (enrollment, supplies, samples, site info).
• Coordinate ordering, tracking, and accountability of clinical supplies and investigational products.
• Draft study documents (trackers, templates, presentations).
• Support CRF development and UAT for electronic data systems; review data management docs.
• Represent Abbott as a customer advocate/liaison with internal/external stakeholders.
• Coordinate study start-up, execution, close-out or Investigator Meetings as requested.

Skills

Project coordination

Clinical research knowledge

Communication skills

Attention to detail

Problem solving

Education

Bachelor's degree in life sciences

Associate degree + 2 years experience

Tools

Microsoft Office

Document management systems

Job description

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 122,000 colleagues serve people in more than 160 countries.

JOB DESCRIPTION:

The Opportunity

This position is responsible for assisting in the execution of clinical trials by providing quality administrative and project management support. This position will coordinate with all members of the Clinical Affairs team and internal and external stakeholders to successfully execute the clinical study plans of the company.

What You'll Work On

Include, but are not limited to, the following:

• Collect essential documents and review for completeness and compliance with Standard Operating Procedures, the protocols, and appropriate regulations; review Trial Master File (TMF) inventory for missing and expiring documents.
• Interact with clinical study sites to support study start-up, execution, and close-out activities.
• Create and maintain study related trackers, including but not limited to, enrollment, study supplies, receipt of samples, and site information.
• Coordinate the ordering, tracking, and accountability of clinical supplies, including investigational product materials, equipment, and special-order items as requested.
• Review for completeness and route legal documents for execution. File all versions in document management database.
• Draft study documents (study trackers, templates, presentations, etc.) as requested.
• Support case report form (CRF) development, participate in user acceptance testing (UAT) for electronic data systems and review related data management documents, as applicable.
• Represent Abbott as a customer advocate/liaison both internally and externally.
• Coordinate study start-up, execution, and close-out activities, or Investigator Meetings, as requested.
• Responsible for completing assigned tasks to support study timelines and metrics with minimal ongoing direction.
• Identify and report problems, investigate alternatives, and make recommendations for resolution and process improvements.
• Responsible for organizing cross-functional project meetings. Distribute agendas, take and distribute meeting minutes.
• Provide follow-up support and data collection for Research and Development teams to advance project objectives.
• Initiate purchase requests liaise with Accounts Payable and vendors as needed.
• Provide support to Clinical Trial Manager for clinical study budget review, tracking, and maintenance.
• Must be able to work both independently and collaboratively as part of the clinical study team to meet study objectives and timelines.
• Author and provide input to Clinical Affairs business processes.
• Maintain a working understanding of current SOPs, work instructions, applicable regulations, and guidance documents, such as FDA Code of Federal Regulations (CFR) and International Council on Harmonisation (ICH), Guideline for Good Clinical Practices (GCP).
• Maintain applicable clinical study data in Clinical Trial Management System.
• Ability to organize, present, and convey problems or issues.
• Strong verbal and written communication skills.
• Effective presentation skills.
• Ability to interface and work effectively within team and department with changing priorities.
• Ability to frequently and accurately communicate with co-workers, customers, and vendors, via the telephone or by email.
• Ability to exercise judgment and determine appropriate action to a variety of problems of varying complexity.
• Ability to manage multiple deadlines.
• Analytical, problem solving and decision-making skills.
• Excellent attention to detail and organizational skills.
• Uphold company mission and values through accountability, innovation, integrity, quality, and teamwork.
• Support and comply with the company's Quality Management System policies and procedures.
• Maintain regular and reliable attendance.
• Ability to act with an inclusion mindset and model these behaviors for the organization.
• Ability to work designated schedule.
• Ability to work nights and/or weekends.
• Ability to work on a mobile device, tablet, or in front of a computer screen and/or perform typing for approximately 90% of a typical working day.
• Ability to travel 5% of working time away from work location, may include overnight/weekend travel.

Required Qualifications

• Bachelor's degree in the life sciences or related field; or Associates degree in the life sciences or related field and 2 years of relevant experience in lieu of Bachelor's degree.
• General knowledge of applicable clinical research principles and requirements, including GCP and ICH guidelines.
• Proficient in using basic software applications including Microsoft Office (Word - generate documents and tables, Excel - create and modify spreadsheets, create complex formulas, etc., Email - preferably Outlook) and various search engines for condu