Clinical Trial Assistant

ICON; San Francisco (CA); Hybrid; USD 57,000 - 71,000; Full time

Benefits offered by this job

Annual leave entitlements

Health insurance offerings

Retirement planning

Employee Assistance Programme (EAP)

Life assurance

Country-specific benefits

Job summary

ICON plc is seeking a Clinical Trial Assistant in San Francisco, CA to support study teams across the full trial lifecycle. The role requires coordination of eTMF/CTMS, communication platforms, and regulatory compliance in a fast-paced environment.

Ideal candidates have oncology exposure, 1+ year of CTA/CRC experience, and strong written/verbal communication. On-site 3–4 days weekly in South San Francisco with some days remote.

Qualifications

• High school diploma or GED with four years relevant experience.
• Bachelor's degree or above in Life Sciences or related field preferred.
• Certification in a health-related profession preferred.
• At least 1 year experience in CTA/CRC or clinical trials role.

Responsibilities

• Support delivery of clinical studies from protocol through study closeout.
• Lead setup of eTMF and CTMS systems and ensure timely updates.
• Create and maintain study communication platforms (MS Teams, email lists).
• Manage access to systems (IxRS, EDC, CTMS, eTMF).
• Assist with regulatory filings and trial registrations.

Skills

Oncology experience

Organizational skills

Multitasking

Communication skills

Team player

Quick learner

Attention to detail

ICH/GCP knowledge

Education

High school diploma or GED (4 years relevant exp)

Bachelor's degree or above (Life Sciences preferred)

Certification in health profession (preferred)

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

Clinical Trial Assistant (San Francisco, CA)

ICON plc is a world-leading healthcare intelligence and clinical research organization. We’re proud to foster an inclusive environment driving innovation and excellence, and we welcome you to join us on our mission to shape the future of clinical development.

What you will be doing:

The Clinical Trial Assistant is a member of the clinical trial team supporting delivery of clinical studies within the sponsor. The CTA will support the study team to ensure the operational deliveries are executed then the expected timeline, approved budget, and at high quality from protocol development through study setup, maintenance, close out and study archiving.

• The CTA supports the study team in delegated activities and provides technical, administrative and logistical support to ensure efficient execution of clinical trials in line with ICH/GCP sponsor SOP's and regulatory regulations.

• Lead the setup of electronic Trial Master File (eTMF) system and clinical trial management (CTMS). Ensure information is updated during the study per ICH/GCP and sponsor SOP's

• Create and maintain communication platforms (i.e. MS Teams, SPOL, group e-mail list) for the study team

• Control systems access for assigned studies but not limited to IxRS, EDC, CT's, and eTMF

• Support clinical trial registration and disclosure on websites per applicable regulatory requirements

• Responsible for overall TMF status. Guide study team members on the eTMF/paper TMF document transfer and archival. Lead the quality check (QC) per the TMF plan. Help draft TMF plan

• Facilitate finance related activities such as sign off, IO and PO setup, processing invoices, track accruals and budget for maintenance and reconciliation for sites and third-party vendors

• Support oversight of monitoring visit report review. Activities include updating MVR trackers and overseeing MVR review metrics

• May support data oversight and reconciliation efforts vendor systems, SAEs, protocol deviations and more as needed per study

• Coordination and tracking of clinical supplies

• Coordinate and arrange internal and external meetings, including but not to study team meetings, vendor defense meetings, investigator meetings, and committee review meeting take meeting minutes as needed.

• Compile and maintain the clinical trial related lists and logs, including but not limited to study document version tracker, decision risk log, contact list, Q&A log, vendor list, and specific training log.

• Draft and distribute newsletters communications Asia materials to internal and external stakeholders

• Complete delegated tasks during audit and inspection by regulatory authorities

What you need to have:

• High school or GED with four years relevant experience. Bachelor's degree or above (Life Sciences preferred) or certification in a related health profession (i.e. nursing, medical or laboratory technology) from an accredited institution is preferred.

• At least 1 year experience as a CTA, CRC, or other role in clinical trials.

• Oncology experience a huge plus!

• Proven organizational and presentation skills

• Ability to manage multiple tasks with meticulous attention to detail

• Quick learner and team player

• Excellent written and verbal communication skills

• Computer proficiency in Microsoft Word, Excel, PowerPoint and Outlook

• Good knowledge of the ICH/GCP

• Position is on site 3-4 days a week at client office in South San Francisco, CA and days from home.

What ICON can offer you:

Our success depends on the quality of our people. That’s why we’ve made it a priority to build a diverse culture that rewards high performance and nurtures talent.

In addition to your competitive salary, ICON offers a range of additional benefits. Our benefits are designed to be competitive within each country and are focused on well-being and work life balance opportunities for you and your family.

Our benefits examples include:

• Various annual leave entitlements
• A range of health insurance offerings to suit you and your family’s needs.
• Competitive retirement planning offerings to maximize savings and plan with confidence for the years ahead.
• Global Employee Assistance Programme, LifeWorks, offering 24-hour access to a global network of over 80,000 independent specialized professionals who are there to support you and your family’s well-being.
• Life assurance
• Flexible country-specific optional benefits, including childcare vouchers, bike purchase schemes, discounted gym memberships, subsidized travel passes, health assessments, among others.

At ICON, inclusion & belonging are fundamental to our culture and values. We’re dedicated to providing an inclusive and accessible environment for all candidates. ICON is committed to providing a workplace free of discrimination and harassment. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please let us know or submit a request here

Salary range: $56,704.00-$70,880.00

Bonus, Com, Stock, Benefits & Disclaimer verbiage:
Actual compensation will be determined based on factors such as geographic location, work experience, education/training, and skill level. You may be eligible for a bonus, stock compensation and commissions in some cases depending on your role and performance.