Clinical Research Coordinator

ICON Strategic Solutions; San Francisco (CA); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive base salary

Health and wellbeing programs

Retirement plans

Learning and development opportunities

Job summary

ICON Strategic Solutions is seeking a Clinical Trial Assistant to support delivery of clinical studies within a sponsor. You will help manage study documentation, TMF setup, eTMF, CTMS, and regulatory compliance across ICH/GCP guidelines.

You will coordinate communication platforms, monitor TMF status, assist with budgets and invoices, and support audit readiness while working onsite 3-4 days a week in South San Francisco, CA with some home-based days.

Qualifications

• High school or GED with four years relevant experience; Bachelor's degree or above preferred.
• At least 1 year of CTA/CRC or clinical trials experience.
• Oncology experience a huge plus.
• Strong organizational and presentation abilities.
• Ability to manage multiple tasks with meticulous attention to detail.
• Excellent written and verbal communication skills.
• ICH/GCP knowledge.
• On-site presence 3–4 days a week in South San Francisco, CA.

Responsibilities

• Support delivery of clinical studies within the sponsor.
• Assist in study setup, maintenance, and close-out per protocol and timelines.
• Lead TMF/eTMF setup and CTMS; ensure regulatory compliance.
• Create and maintain study communications (MS Teams, group emails).
• Manage access controls for study systems (IxRS, EDC, CTMS, eTMF).
• Support study registrations and disclosures as required.
• Oversee TMF status, QC checks, and TMF transfer processes.
• Assist with budget tracking, IO/PO setup, and vendor invoicing.

Skills

Organizational skills

Presentation skills

Multitasking

Excellent communication

Education

Bachelor's degree or higher (Life Sciences preferred)

Certification in health profession (optional)

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Job description

At ICON Strategic Solutions, you will work in a sponsor-dedicated model, supported by ICON’s global expertise. As the world’s largest FSP organization, with over 90 sponsor partnerships, we offer stability, career development and a collaborative environment where your work contributes to the development of treatments that benefit patients worldwide.

What you will be doing:

The Clinical Trial Assistant is a member of the clinical trial team supporting delivery of clinical studies within the sponsor. The CTA will support the study team to ensure the operational deliveries are executed then the expected timeline, approved budget, and at high quality from protocol development through study setup, maintenance, close out and study archiving.

• The CTA supports the study team in delegated activities and provides technical, administrative and logistical support to ensure efficient execution of clinical trials in line with ICH/GCP sponsor SOP's and regulatory regulations.
• Lead the setup of electronic Trial Master File (eTMF) system and clinical trial management (CTMS). Ensure information is updated during the study per ICH/GCP and sponsor SOP's
• Create and maintain communication platforms (i.e. MS Teams, SPOL, group e-mail list) for the study team
• Control systems access for assigned studies but not limited to IxRS, EDC, CT's, and eTMF
• Support clinical trial registration and disclosure on websites per applicable regulatory requirements
• Responsible for overall TMF status. Guide study team members on the eTMF/paper TMF document transfer and archival. Lead the quality check (QC) per the TMF plan. Help draft TMF plan
• Facilitate finance related activities such as sign off, IO and PO setup, processing invoices, track accruals and budget for maintenance and reconciliation for sites and third-party vendors
• Support oversight of monitoring visit report review. Activities include updating MVR trackers and overseeing MVR review metrics
• May support data oversight and reconciliation efforts vendor systems, SAEs, protocol deviations and more as needed per study
• Coordination and tracking of clinical supplies
• Coordinate and arrange internal and external meetings, including but not to study team meetings, vendor defense meetings, investigator meetings, and committee review meeting take meeting minutes as needed.
• Compile and maintain the clinical trial related lists and logs, including but not limited to study document version tracker, decision risk log, contact list, Q&A log, vendor list, and specific training log.
• Draft and distribute newsletters communications Asia materials to internal and external stakeholders
• Complete delegated tasks during audit and inspection by regulatory authorities

What you need to have:

• High school or GED with four years relevant experience. Bachelor's degree or above (Life Sciences preferred) or certification in a related health profession (i.e. nursing, medical or laboratory technology) from an accredited institution is preferred.
• At least 1 year experience as a CTA, CRC, or other role in clinical trials.
• Oncology experience a huge plus!
• Proven organizational and presentation skills
• Ability to manage multiple tasks with meticulous attention to detail
• Quick learner and team player
• Excellent written and verbal communication skills
• Computer proficiency in Microsoft Word, Excel, PowerPoint and Outlook
• Good knowledge of the ICH/GCP
• Position is on site 3-4 days a week at client office in South San Francisco, CA and days from home.

Employment with ICON is contingent upon having the legal right to work in the country where the role is based.

ICON offers a competitive and comprehensive total rewards package designed to support your health, wellbeing, and career development.

Benefits may include:

• Competitive base salary and performance related incentives
• Health and well-being programs including medical, dental, and vision coverage where applicable
• Retirement and pension plans
• Life assurance and disability coverage
• Employee assistance programs and wellbeing resources
• Learning and development opportunities through structured training and career pathways

Benefits may vary depending on role and location.

Inclusion and Accessibility

ICON is an equal opportunity employer. We are committed to building an inclusive and accessible workplace where everyone feels valued and supported.

If you require reasonable accommodations during the recruitment process, please let us know or submit a request here.