Clinical Trial Activation Coordinator

The Chronicle Of Higher Education, Inc.; Salt Lake City (UT); On-site; USD 39,300 - 61,384; Full time

Job summary

Huntsman Cancer Institute is seeking a Clinical Trial Activation Coordinator to support the Activation Project Administrator across oncology trials. The role includes coordinating activation workflows, managing confidentiality agreements, feasibility questionnaires, site visits, and sponsor/partner liaison to ensure timely study starts.

Applicants should have a Bachelor's degree in a related field and at least two years of clinical trials experience, plus regulatory familiarity.

Qualifications

• Bachelor's degree in a research or related area plus two years clinical trials/research experience or equivalency.
• One year of regulatory experience, an understanding of medical terminology and technical writing experience preferred.

Responsibilities

• Coordinates activation workflows to ensure appropriate timelines are met.
• Execution of confidentiality agreement for all clinical trial opportunities
• Assists in maintaining trial activation resources, brochures and start-up materials for activation process
• Completes feasibility questionnaires for clinical trials presented to the Clinical Trials Office
• Liaison with internal or external clients, sponsors, or partners for assigned studies, projects, or programs.

Skills

Communication skills

Human relations

Microsoft Office

Education

Bachelor's degree in a research or related area

Tools

Microsoft Office

Job description

Clinical Trial Activation Coordinator

The Huntsman Cancer Institute Clinical Trials Office (CTO) ishiring a coordinator to assist the Activation Project Administratorin various activation activities for oncology clinical trialsconducted at Huntsman Cancer Institute. Responsible for assistingin evaluating new clinical trial opportunities for HCI with facultyprincipal investigators and clinical trial research managers and administrators. This will include assisting in facilitating andbuilding strategic relationships with research partners;facilitation, tracking and execution of confidentiality agreements,completing feasibility questionnaires, conducting pre-study sitevisits, and tracking of the opportunities and outcomes. Serve asliaison with sponsors and vendors; assist with deliverables toclinical trial research multi-disciplinary teams; oversee projectagreements; and nurture internal & external partnerships.

Huntsman Cancer Institute is committed to cancer prevention,care, and survivorship for all communities within the area we serve– which includes Idaho, Montana, Nevada, Utah, and Wyoming – withimpact worldwide.

In your cover letter or during your interview process, weinvite you to share how your professional experiences have preparedyou to serve as a member of our team as we work to reduce thecancer burden experienced by all people and communities. This mayinclude description of your prior experiences related to research,prevention, clinical care, community engagement/outreach, training,administration, or other areas relevant to Huntsman CancerInstitute's mission and this position.

Responsibilities

• Coordinates activation workflows to ensure appropriate timelinesare met.
• Execution of confidentiality agreement for all clinicaltrial opportunities
• Assists in maintaining trial activationresources, brochures and start-up materials for activationprocess
• Completes feasibility questionnaires for clinical trialspresented to the Clinical Trials Office
• Liaison with internal orexternal clients, sponsors, or partners for assigned studies,projects, or programs. Lead contact for all project matters;understand and manage contractual and organizational clientexpectations; nurture client relationship and needs. Provide to thesponsor regular reports on project status, certain metrics, andissues.
• Manage project deliverables. Track progress by keepingclose metrics, including but not limited to time and quality. Beaccountable for follow-up on action items. Work with the ProjectAdministrator and Manager in identifying, resolving, or escalatingissues.
• Represent the Clinical Trials Office in HCI ClinicalTrial Research Group meetings
• Complete intake Clinical TrialResearch Group new study review and prioritization forms.
• Submittrial packages to the Feasibility Administrative Review committeeand follow-up on action items to achieve approval.
• Liaise withthe Office of Sponsored Projects and CTO Finance Pre-Award team toensure appropriate and timely execution of CDAs, CTAs and studybudgets. Assist in scheduling calls and supporting negotiations inthese areas.
• In cooperation with research managers and administrators, organize and actively participate in sponsor sitevisits.
• Serve as an internal liaison to bridge trials fromactivation to start-up.
• Act as a liaison between study sponsors,HCI investigators and the Clinical Trials Office by evaluatingproblems and providing solutions.
• Understand and act within theframework of regulatory guidelines provided by federal, state, andlocal regulatory agencies and ethical guidelines pertaining to theconduct of clinical research.
• Promote a positive workenvironment that is maintained through open and effectivecommunication
• Serve as first point of contact for potentialoutside CROs and sponsors. Be the face of the HCI CTO.
• Establishand foster strong relationships and interactions with HCIinvestigators, study sponsors and the Clinical trials officepersonnel.
• Ensure high quality of data and metrics to studysponsors and research teams.
• Assist in process and efficiencyimprovements in the trial activation area.
• Must be able to workindependently and have strong communication and human relationsskills.

This job description is not designed to contain or be interpretedas a comprehensive inventory of all duties, responsibilities andqualifications required of employees assigned to the job.

Work Environment and Level of Frequency typicallyrequired

Nearly Continuously: Officeenvironment.

Physical Requirements and Level of Frequencythat may be required

Nearly Continuously: Sitting, hearing,listening, talking. Often: Repetitive hand motion (such as typing),walking. Seldom: Bending, reaching overhead.

Minimum Qualifications

Bachelor's degree in a research or related area plus two yearsclinical trials/research experience or equivalency (one year ofeducation can be substituted for two years of related workexperience) required; demonstrated human relations and effectivecommunication skills also required.

One year of regulatory experience, an understanding of medicalterminology and technical writing experience preferred.

This position is patient-sensitive and must fulfill all associatedrequirements. We protect our patients, coworkers and community byrequiring all patient-sensitive employees to be immunized accordingto CDC standards and hospital policy. Limited exemptions may bemade for documented medical contraindications or religious beliefsthat object to vaccinations.

Preferences

• Knowledge of FDA regulations relevant to drugs, devices,biologics
• Previous working knowledge and experience with thepharmaceutical sponsors and contract research organizations
• Attention to detail with excellent analytical and problem-solvingskills
• Thorough knowledge and understanding of medical,laboratory, and clinical trial concepts and terminology inoncology
• Ability to manage multiple tasks and set priorities andmeet deadlines
• Work within a team approach and be motivated towork consistently in a fast-paced, "customer-focused" environment
• Excellent organizational and communication skills
• Skilled inMicrosoft Office

Applicants must demonstrate the potential ability to perform theessential functions of the job as outlined in the positiondescription.

Special Instructions

Requisition Number: PRN45615B

Full Time or Part Time? Full Time

Work Schedule Summary:

Department: 01167 - HCI Clinical Trials Operations

Location: Campus

Pay Rate Range: 39300 to 61384.25

Close Date: 10/20/2026

Open Until Filled: