Clinical Trial Activation Coordinator

University of Utah; Salt Lake City (UT); On-site; USD 39,000 - 61,000; Full time

Job summary

Huntsman Cancer Institute, part of the University of Utah, is hiring a coordinator for the Clinical Trials Office (CTO) to support activation activities for oncology trials. The role involves evaluating new opportunities with PIs and research managers, building strategic relationships, managing CDAs/CTAs, and ensuring timely study budgets and documents.

The position requires strong communication, regulatory understanding, and the ability to work with sponsors, investigators and cross-functional

Qualifications

• Bachelor's degree in a research or related area required.
• One year of regulatory experience is preferred.
• Demonstrated human relations and effective communication skills required.

Responsibilities

• Coordinates activation workflows to ensure timelines are met.
• Facilitates and tracks confidentiality agreements for trial opportunities.
• Liaises with sponsors, vendors and internal teams for trial activation.
• Manages trial-related documents, budgets and start-up materials.
• Act as a liaison between sponsors, investigators and the CTO to resolve issues.

Skills

Regulatory experience

Effective communication

Clinical trials experience

Education

Bachelor's degree in a research or related area

Job description

Job Summary

The Huntsman Cancer Institute Clinical Trials Office (CTO) is hiring a coordinator to assist the Activation Project Administrator in various activation activities for oncology clinical trials conducted at Huntsman Cancer Institute. Responsible for assisting in evaluating new clinical trial opportunities for HCI with faculty principal investigators and clinical trial research managers and administrators. This will include assisting in facilitating and building strategic relationships with research partners; facilitation, tracking and execution of confidentiality agreements, completing feasibility questionnaires, conducting pre-study site visits, and tracking of the opportunities and outcomes. Serve as liaison with sponsors and vendors; assist with deliverables to clinical trial research multi-disciplinary teams; oversee project agreements; and nurture internal & external partnerships.

Huntsman Cancer Institute is committed to cancer prevention, care, and survivorship for all communities within the area we serve – which includes Idaho, Montana, Nevada, Utah, and Wyoming – with impact worldwide.

In your cover letter or during your interview process, we invite you to share how your professional experiences have prepared you to serve as a member of our team as we work to reduce the cancer burden experienced by all people and communities. This may include description of your prior experiences related to research, prevention, clinical care, community engagement/outreach, training, administration, or other areas relevant to Huntsman Cancer Institute's mission and this position.

Responsibilities

• Coordinates activation workflows to ensure appropriate timelines are met.2. Execution of confidentiality agreement for all clinical trial opportunities3. Assists in maintaining trial activation resources, brochures and start-up materials for activation process4. Completes feasibility questionnaires for clinical trials presented to the Clinical Trials Office5. Liaison with internal or external clients, sponsors, or partners for assigned studies, projects, or programs. Lead contact for all project matters; understand and manage contractual and organizational client expectations; nurture client relationship and needs. Provide to the sponsor regular reports on project status, certain metrics, and issues.6. Manage project deliverables. Track progress by keeping close metrics, including but not limited to time and quality. Be accountable for follow-up on action items. Work with the Project Administrator and Manager in identifying, resolving, or escalating issues.7. Represent the Clinical Trials Office in HCI Clinical Trial Research Group meetings8. Complete intake Clinical Trial Research Group new study review and prioritization forms.9. Submit trial packages to the Feasibility Administrative Review committee and follow-up on action items to achieve approval.10. Liaise with the Office of Sponsored Projects and CTO Finance Pre-Award team to ensure appropriate and timely execution of CDAs, CTAs and study budgets. Assist in scheduling calls and supporting negotiations in these areas.11. In cooperation with research managers and administrators, organize and actively participate in sponsor site visits.12. Serve as an internal liaison to bridge trials from activation to start-up.13. Act as a liaison between study sponsors, HCI investigators and the Clinical Trials Office by evaluating problems and providing solutions.14. Understand and act within the framework of regulatory guidelines provided by federal, state, and local regulatory agencies and ethical guidelines pertaining to the conduct of clinical research.15. Promote a positive work environment that is maintained through open and effective communication16. Serve as first point of contact for potential outside CROs and sponsors. Be the face of the HCI CTO.17. Establish and foster strong relationships and interactions with HCI investigators, study sponsors and the Clinical trials office personnel.18. Ensure high quality of data and metrics to study sponsors and research teams.19. Assist in process and efficiency improvements in the trial activation area.20. Must be able to work independently and have strong communication and human relations skills.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.Often: Repetitive hand motion (such as typing), walking.Seldom: Bending, reaching overhead.

Minimum Qualifications

Bachelor's degree in a research or related area plus two years clinical trials/research experience or equivalency (one year of education can be substituted for two years of related work experience) required; demonstrated human relations and effective communication skills also required.

One year of regulatory experience, an understanding of medical terminology and technical writing experience preferred.

This position is patient-sensitive and must fulfill all associated requirements. We protect our patients, coworkers and community by requiring all patient-sensitive employees to be immunized according to CDC standards and hospital policy. Limited exemptions may be made for documented medical contraindications or religious beliefs that object to vaccinations.

Preferences

Bachelor's degree in a health sciences or related field with two years professional research experience in human subject research. Preferred Oncology Clinical Trials Experience. Exceptional organizational skills, attention to detail, and demonstrated human relations and effective communication skills also preferred.

• Knowledge of FDA regulations relevant to drugs, devices, biologics
• Previous working knowledge and experience with the pharmaceutical sponsors and contract research organizations
• Attention to detail with excellent analytical and problem-solving skills
• Thorough knowledge and understanding of medical, laboratory, and clinical trial concepts and terminology in oncology
• Ability to manage multiple tasks and set priorities and meet deadlines
• Work within a team approach and be motivated to work consistently in a fast-paced, "customer-focused" environment
• Excellent organizational and communication skills
• Skilled in Microsoft Office

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Requisition Number

PRN45615B

Full Time or Part Time?

Full Time

Work Schedule Summary

Department

01167 - HCI Clinical Trials Operations

Location

Campus

Pay Rate Range

39300 to 61384.25

Close Date

10/20/2026

Open Until Filled