Clinical Treatment Case Manager (Greenbrook)

Greenbrook; Westborough (MA); On-site; USD 34,000 - 37,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k) with company match

Paid time off

Job summary

Greenbrook is seeking a compassionate Case Manager to guide patients through their treatment journey in clinic settings across Northampton, Weymouth, Leominster, or Westborough, MA. You will coordinate care, manage schedules, support insurance and prior authorizations, and help patients overcome barriers to access and treatment.

In a collaborative, fast-paced environment, you will work with Authorization Specialists and clinical teams, maintain accurate records in our EHR/CRM, respond to patient

Qualifications

• Bachelor's degree and at least one year of experience in patient care coordination or case management.
• Experience with EHR and CRM systems such as AdvancedMD and Salesforce.
• Familiarity with insurance benefits and prior authorizations is preferred.

Responsibilities

• Coordinate care from consultation through treatment completion to ensure smooth access.
• Schedule appointments, align provider calendars, and manage treatment timelines.
• Monitor patient progress and address barriers to timely care.
• Collaborate with Authorization Specialists and clinical teams to keep plans on track.
• Support prior authorization workflows and ensure coverage throughout treatment.
• Coordinate specialty pharmacy activities and treatment readiness requirements.
• Maintain accurate patient records in CRM and EHR systems.
• Respond to patient questions with empathy and urgency.
• Help deliver a high-quality patient experience while meeting compliance standards.

Skills

Empathy

Communication

Organization

Multitasking

Problem-solving

Education

Bachelor's degree in patient care coordination or healthcare operations

High School Diploma or Associate Degree with relevant experience

Tools

AdvancedMD

Salesforce

Microsoft Office

Job description

Case Manager

Location: Clinic-Based in Northampton, Weymouth, Leominster, or Westborough, MA

Department: Patient Access - Care Coordination

Make a Difference Every Day

At Greenbrook, we're dedicated to improving the lives of individuals seeking advanced mental health treatment. We're looking for a compassionate, organized, and proactive Case Manager to serve as the primary point of contact for patients throughout their treatment journey.

In this highly collaborative role, you'll coordinate care, manage scheduling, support insurance and authorization processes, and help patients overcome barriers to treatment. If you're passionate about patient advocacy, thrive in a fast-paced environment, and enjoy solving complex challenges, we'd love to hear from you.

What You'll Do

• Guiding patients from consultation through treatment completion, ensuring a smooth and supportive experience.


• Coordinating appointments, provider schedules, and treatment timelines to maximize patient access and clinic efficiency.


• Monitoring patient progress and proactively addressing barriers that could delay care.


• Collaborating with Authorization Specialists, providers, clinical teams, and revenue cycle partners to keep treatment plans on track.


• Supporting prior authorization workflows and ensuring patients have appropriate coverage throughout treatment.


• Coordinating specialty pharmacy activities, medication access, and treatment readiness requirements.


• Maintaining accurate patient records, financial estimates, and documentation within CRM and EHR systems.


• Responding to patient questions with empathy, professionalism, and urgency.


• Helping ensure a high-quality patient experience while meeting operational and compliance standards.

What Makes You Successful

You are someone who:

• Is passionate about delivering exceptional patient care and customer service.


• Communicates with empathy, patience, and professionalism.


• Thrives in a fast-paced environment and can effectively manage multiple priorities.


• Possesses strong attention to detail and organizational skills.


• Enjoys problem-solving and finding creative solutions to complex situations.


• Works collaboratively across teams while taking ownership of outcomes.


• Learns new systems and processes quickly and embraces change.

Qualifications

Preferred

• Bachelor's degree and at least one year of experience in patient care coordination, case management, healthcare operations, or a specialty care setting.

Also Considered

• High School Diploma or Associate Degree with two or more years of relevant healthcare coordination or patient support experience.

Additional Experience

• Experience working with EHR and CRM systems (AdvancedMD and Salesforce preferred).


• Proficiency with Microsoft Office, including Outlook, Word, and Excel.


• Knowledge of insurance benefits, prior authorizations, or healthcare scheduling is highly valued.

Preferred Experience

Candidates with experience in any of the following areas are strongly encouraged to apply:

• Behavioral health or specialty healthcare


• TMS or Spravato treatment programs


• Prior authorization and insurance workflows


• Specialty pharmacy or Buy & Bill processes


• Patient care coordination and case management

Why You'll Love This Role

Make a meaningful impact on patients' mental health journeys
Work with a collaborative and mission-driven team
Develop expertise in innovative mental health treatments
Take ownership of patient outcomes and experience
Grow your career within a rapidly evolving healthcare organization

Competitive pay range of $25 - 27/hr based on prior experience and education

Comprehensive benefits package including health, dental and vision insurance, Paid Time Off, and 401(k) with company match

Join Us

Help patients access life-changing care. Build meaningful relationships. Make a lasting difference.

*Applicants must be authorized to work for any employer in the US. We are unable to sponsor or assume responsibility for employment visa/work authorization at this time.

Greenbrook, a subsidiary of Neuronetics, is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Greenbrook makes hiring decisions based solely on qualifications, merit, and/or business needs at the time.

*We are committed to providing equal employment opportunities to individuals with disabilities and protected veterans.

Benefits Statement

Selected candidate will be eligible to participate in the Company's employee benefit plans, which currently include: health insurance; dental insurance; vision insurance; optional supplemental medical insurance; health savings and flexible spending accounts; company-paid life insurance and additional voluntary life insurance; company-paid short term disability and long term disability insurance; participation in a 401(k) savings and investment plan with company contribution; and paid time off for non-exempt salaried employees is calculated as .625 per pay period worked for vacation time and .29166 per pay period for personal time. Full-time exempt employees will be eligible for Flex-PTO, which allows time off without accrual. If applicable and required under state law, the successful candidate will also be eligible for paid sick leave. These benefits are subject to plan terms, company policies and are subject to change.

About Us

Neuronetics, together with Greenbrook Mental Wellness Centers, delivers innovative mental health treatments through FDA-cleared NeuroStar TMS and Spravato therapies. Our mission is to expand access to life-changing care, combining cutting-edge technology, compassionate patient support, and clinical excellence to improve lives every day. Join us in making a meaningful impact in the rapidly growing mental health field.