Clinical Treatment Case Manager (Greenbrook)

Neuronetics, Inc.; Portland (OR); On-site; USD 71,635,000 - 77,146,000; Full time

Benefits offered by this job

Health benefits

Paid time off

401(k) with company match

Job summary

Greenbrook seeks a compassionate Case Manager to coordinate patient care in a clinic-based setting in Portland, OR.

You will guide patients through treatment, manage appointments, and support insurance and prior authorizations while maintaining clear records and ensuring a high-quality experience.

Qualifications

• Bachelor’s degree and at least one year in patient care coordination or related field.
• Experience with EHR/CRM systems such as AdvancedMD and Salesforce.
• Strong organizational and interpersonal skills for care coordination.

Responsibilities

• Guide patients from consultation to treatment completion with a smooth experience.
• Coordinate appointments, provider schedules, and treatment timelines.
• Monitor progress and address barriers to care proactively.
• Collaborate with Authorization Specialists, providers, and revenue teams.
• Support prior authorization workflows and patient coverage.
• Coordinate specialty pharmacy activities and treatment readiness.
• Maintain accurate patient records in CRM and EHR systems.
• Respond to patient questions with empathy and urgency.
• Ensure quality patient experience while meeting compliance standards.

Skills

Compassionate

Organized

Proactive

Empathetic communication

Attention to detail

Multitasking

Education

Bachelor’s degree

One year of care coordination experience

High School Diploma or Associate with 2+ years experience

Tools

AdvancedMD

Salesforce

Microsoft Office

Job description

Case Manager

Location: Clinic-Based in Portland, OR
Department: Patient Access - Care Coordination

Make a Difference Every Day

At Greenbrook, we’re dedicated to improving the lives of individuals seeking advanced mental health treatment. We’re looking for a compassionate, organized, and proactive Case Manager to serve as the primary point of contact for patients throughout their treatment journey.

In this highly collaborative role, you’ll coordinate care, manage scheduling, support insurance and authorization processes, and help patients overcome barriers to treatment. If you’re passionate about patient advocacy, thrive in a fast-paced environment, and enjoy solving complex challenges, we’d love to hear from you.

What You’ll Do

As a Case Manager, you’ll be the driving force behind seamless patient progression by:

• Guiding patients from consultation through treatment completion, ensuring a smooth and supportive experience.
• Coordinating appointments, provider schedules, and treatment timelines to maximize patient access and clinic efficiency.
• Monitoring patient progress and proactively addressing barriers that could delay care.
• Collaborating with Authorization Specialists, providers, clinical teams, and revenue cycle partners to keep treatment plans on track.
• Supporting prior authorization workflows and ensuring patients have appropriate coverage throughout treatment.
• Coordinating specialty pharmacy activities, medication access, and treatment readiness requirements.
• Maintaining accurate patient records, financial estimates, and documentation within CRM and EHR systems.
• Responding to patient questions with empathy, professionalism, and urgency.
• Helping ensure a high-quality patient experience while meeting operational and compliance standards.

What Makes You Successful

You are someone who:

• Is passionate about delivering exceptional patient care and customer service.
• Communicates with empathy, patience, and professionalism.
• Thrives in a fast-paced environment and can effectively manage multiple priorities.
• Possesses strong attention to detail and organizational skills.
• Enjoys problem-solving and finding creative solutions to complex situations.
• Works collaboratively across teams while taking ownership of outcomes.
• Learns new systems and processes quickly and embraces change.

Qualifications

Preferred:

• Bachelor’s degree and at least one year of experience in patient care coordination, case management, healthcare operations, or a specialty care setting.

Also Considered:

• High School Diploma or Associate Degree with two or more years of relevant healthcare coordination or patient support experience.

Additional Experience:

• Experience working with EHR and CRM systems (AdvancedMD and Salesforce preferred).
• Proficiency with Microsoft Office, including Outlook, Word, and Excel.
• Knowledge of insurance benefits, prior authorizations, or healthcare scheduling is highly valued.

Preferred Experience

Candidates with experience in any of the following areas are strongly encouraged to apply:

• Behavioral health or specialty healthcare
• TMS or Spravato treatment programs
• Prior authorization and insurance workflows
• Specialty pharmacy or Buy & Bill processes
• Patient care coordination and case management

Why You’ll Love This Role

• Make a meaningful impact on patients' mental health journeys
• Work with a collaborative and mission-driven team
• Develop expertise in innovative mental health treatments
• Take ownership of patient outcomes and experience
• Grow your career within a rapidly evolving healthcare organization
• Competitive pay range of $25 - 27/hr based on prior experience and education
• Comprehensive benefits package including health, dental and vision insurance, Paid Time Off, and 401(k) with company match

Help patients access life-changing care. Build meaningful relationships. Make a lasting difference.

*Applicants must be authorized to work for any employer in the US. We are unable to sponsor or assume responsibility for employment visa/work authorization at this time.

Greenbrook, a subsidiary of Neuronetics, is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Greenbrook makes hiring decisions based solely on qualifications, merit, and/or business needs at the time.

*We are committed to providing equal employment opportunities to individuals with disabilities and protected veterans.

Benefits Statement: Selected candidate will be eligible to participate in the Company's employee benefit plans, which currently include: health insurance; dental insurance; vision insurance; optional supplemental medical insurance; health savings and flexible spending accounts; company-paid life insurance and additional voluntary life insurance; company-paid short term disability and long term disability insurance; participation in a 401(k) savings and investment plan with company contribution; and paid time off for non-exempt salaried employees is calculated as .625 per pay period worked for vacation time and .29166 per pay period for personal time. Full-time exempt employees will be eligible for Flex-PTO, which allows time off without accrual. If applicable and required under state law, the successful candidate will also be eligible for paid sick leave. These benefits are subject to plan terms, company policies and are subject to change.

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