Clinical Support Coordinator - Grants Pass

OnePeak Medical Office & Corporate; Grants Pass (OR); On-site; USD 26,000 - 32,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

401(k) match

Paid time off

Job summary

OnePeak Medical invites applications for a Clinical Support Coordinator in Grants Pass, Oregon. This role supports multiple positions in the office, covering duties from medical assisting to front desk coordination, under management guidance.

You will help prepare exam rooms, collect vital signs, manage charts, and assist providers with chart notes and test results. Training ensures proficient EHR/EPM maintenance and readiness for out-of-town trainings.

Qualifications

• High school diploma or equivalent required.
• CMA certification preferred.
• Current BLS/CPR certification required.

Responsibilities

• Assist in covering multiple roles within the office as trained and coordinated with management/administration.
• Perform administrative tasks including phones, scheduling, data entry, and front desk duties.
• Room patients, take vital signs, review systems, and assist with chart entry and notes.
• Support Medical Providers with inbox management, Rx refills/faxes, and lab/test result communication.
• Maintain EHR/EPM processes and assist with training as needed.

Skills

Teamwork

Time management

Communication

Customer service

Conflict resolution

Problem solving

Education

High school diploma or equivalent

CMA certification preferred

BLS/CPR certification required

Job description

Clinical Support Coordinator - Grants Pass

Grant Pass, Oregon

Mission| Empowering healthier lives by making root-cause medicine accessible to everyone.

Vision| Leading a new era of healthcare where root-cause medicine is the standard of care.

Our Company: At OnePeak Medical, we are a team of dedicated caregivers who are passionate about providing exceptional healthcare services. Our mission is to redefine primary care by offering innovative, integrated health solutions aimed at optimizing wellbeing. We seek individuals who share our commitment to innovation and growth and empower our frontline healthcare providers with the latest resources to excel in their roles.

This position will assist in covering a variety of positions throughout the office as trained and coordinated with management/administration. This includes covering lunches or shifts days as needed or regularly for one or more of the following roles:

Duties and Responsibilities:

Medical Assistant/Phlebotomist:

• Work and/or fill as a medical assistant for the selected provider(s)
• Train to cover all areas within the office, including lab and front desk, as needed
• Room patients and taking accurate vital signs, history, and review of systems
• Prepare, clean, and maintain exam, lab, and treatment rooms- including setting up for procedures, cleaning up, and autoclaving instruments
• Assists with all aspects of chart entry into the patient's medical record
• Chart prepping of notes prior to provider and lab visits and collection of lab reports
• Confers with the provider prior to the patient visit with any incomplete orders or labs
• Assists with starting chart notes and scribing of notes provided by the provider after each patient visit
• Injections, lab draws, therapeutic phlebotomy, and IV therapy as needed with proper training
• Calling and emailing lab and procedure test results
• Assists Medical Providers with their "Inbox" and Rx refills/faxes in a timely manner
• Collection lab reports to go with each chart prepped
• Conferring with the provider prior to the patient visit about any incomplete orders or labs

Front Desk:

• Perform day-to-day administrative functions and general office duties including, but not limited to, word processing, copying, filing, faxing, answering phones, and data entry
• Provide information to clinic callers according to clinic Policies and Procedures, transfer calls as needed, and work with central reception to ensure adequate phone coverage at all times.
• Welcome and greet patients/clients/visitors in a helpful and friendly manner, determine the purpose of the visit, and direct them to the appropriate person or department.
• Schedule patient appointments based on a predetermined appointment arrangement that will allow the clinic to serve an adequate number of patients as established by grant requirements.
• When scheduling appointments, always verify the patient information current and correct patient information. If changes are made, inform patients of any documentation that will be required.
• Adhere to all clinic policies on safety and security by maintaining restricted areas, and safeguarding key-less entry codes and computer system passwords with strict confidentiality.
• Inform patients of any existing balances noted in the email daily email from the Billing Department or noted on the computer and request patient payment.
• Call patients daily to confirm the next day's appointments
• Verify method of payment (insurance or cash pay) is correct in EHR and update if incorrect
• Perform End of Day Responsibilities (i.e. EOD report to billing and the EOD email to upper management, batching, balancing register, etc.)

Other:

• Exercise problem-solving and conflict-resolution skills when handling patient complaints and direct them to appropriate designated office personnel as needed.
• Attend scheduled department and clinical meetings.
• Perform all duties and services in full compliance with OnePeak Medical's Employee Handbook.
• Perform all duties to support successful EHR/EPM maintenance and implementation.
• Flexibility to attend out-of-town training necessary for the position
• Additional responsibilities as needed by and in support of OnePeak Medical

Skills and Qualifications:

• Embody the OnePeak values: Teamwork, Informed, Respect, Balance, Excellence.
• Hold oneself accountable for delivering high-quality, timely, and cost-effective results.
• Exhibit excellent time management skills with the ability to multitask, prioritize, and organize workload effectively.
• Demonstrate effective communication with patients, staff, and providers, both in written and oral form.
• Exhibit excellent customer service and teamwork skills, projecting a welcoming and positive attitude.
• Demonstrate effective problem-solving and conflict-resolution skills when addressing patient concerns.
• Inspire and motivate self and others, displaying confidence.
• Display good judgment and make timely and sound decisions.
• Embrace a continuous improvement mindset.
• Possess strong interpersonal skills and maintain professionalism.
• Listen attentively and welcomes constructive feedback.
• Thrive in a fast-paced environment.

Education and Experience:

• High school graduate degree or equivalent - required
• 1+ years of experience in a comparable healthcare setting - required
• Current BLS and/or CPR/AED Certification - required
• Recent front desk reception or scheduling experience in a medical office - preferred
• Medical billing & insurance payor knowledge - preferred
• CMA certification preferred - preferred
• Nutrition therapy or CPT certification - preferred

Physical Requirements:

• Move supplies up to 25 lbs
• Lift equipment up to 25 lbs
• Standing and walking 50% of time
• Typing and sitting 50% of time

Salary Range for this Role

$19.76 - $23.25 USD

• Medical, Dental, Vision, and Life Insurance
• 401(k) Retirement Plan with Company Match
• Voluntary LTD, FSA, Accident, Critical Illness
• Paid Time Off and Paid Holidays
• Employee and Family Discounts