Clinical Study Specialist

KPS Life; Cambridge (MA); On-site; USD 70,000 - 90,000; Full time

Job summary

KPS Life in Cambridge, MA is seeking a Clinical Study Specialist to support clinical trial execution. This role collaborates with study leads, manages TMF-related tasks, and coordinates meetings, documents, and site activities.

The CSS will prepare reports, track enrollment, assist with site feasibility and regulatory documents, and ensure compliance with SOPs across studies for sponsor partners.

Qualifications

• Bachelor’s degree or equivalent with 2+ years of related experience preferred.
• Attention to detail and ability to track study activities.
• Strong communication and interpersonal skills; ability to build relationships.

Responsibilities

• Provides technical and administrative support to the clinical study team.
• Organizes reports and metrics for the clinical study lead.
• Schedules meetings, prepares agendas, minutes, and materials for study meetings.
• Manages documentation reviews (informed consent forms, case report forms) per SOPs.
• Tracks site activation, enrollment, monitoring visits, and deviations from plan.
• Maintains TMF with study lead guidance and supports regulatory postings.

Skills

Attention to detail

Communication skills

Problem solving

Time management

Team collaboration

Education

Bachelor’s degree

Advanced degree

Tools

CTMS

EDC

IWRS/IVRS

MS Office

Teams

Job description

Warren, NJ or Armonk, NY or Cambridge, MA

Opportunity Details

On Assignment Clinical Study Specialist

Warren, NJ or Armonk, NY or Cambridge, MA

KPS Life is hiring a Clinical Study Specialist (CSS) to be dedicated to one of our Sponsor partners. This role requires 3 days on-site in Warren, NJ or Armonk, NY or Cambridge, MA.

Clinical Study Specialist (CSS)

The Clinical Study Specialist (CSS) provides technical and administrative support to the clinical study team(s) responsible for clinical trial execution. The CSS may be assigned to support the execution of one or more studies across a program. The CSS receives assignments from the Clinical Study Lead or Clinical Study Associate Manager. The CSS will support internally sourced studies and studies out-sourced to Clinical Research Organizations (CROs).

CSS Duties

• Organizes and delivers analyzable reports and metrics to the clinical study lead
• Schedules and coordinates meetings, prepares agendas, presentation materials and minutes for clinical study team meetings and other study related meetings
• Collates data for assessments such as feasibility and site selection and reviews site usability database
• Contributes to review of study documents such as informed consent forms, case report forms and facilitates study document reviews per company standard operating procedures
• Compiles study manuals including but not limited to: study reference binders and manuals and maintains versioning of study reference materials (e.g., regulatory, pharmacy, and laboratory binders
• Collates materials for training and investigator meetings
• Tracks site activation, enrolment and monitoring visits to projected plans, and elevate any issues or delays with site activation or deviations from monitoring plan
• Monitors and updates investigator/site status for the trial, and supports with clinical trial registry postings
• Performs scheduled reconciliations of study Trial Master File (TMF) with clinical study lead guidance
• Supports receipt of scheduled reports (i.e. 1572 reportable changes, financial disclosure form)
• Manages and maintains team SharePoint and/or shared drive sites, as needed
• Communication with sites as directed and maintains site contact information
• Contributes to line listings review for Blind Data Review Meeting (BDRM)
• May manage or contribute to oversight of Third Party Vendors (TPV)
• Tracks and monitors close out activities – study close-out documents (1572s, Investigational Product reconciliation, Financial Disclosures, etc.) and CRA close-out visits
• Proactively recommends process improvement initiatives for the department

CSS requirements

• Bachelor’s degree (or equivalent) and a minimum of 2+ years’ industry related work experience or an advanced degree in a related field with a minimum of one (1) to two (2) years of relevant work preferred.
• Attention to details for the ability to track information and deliver on assigned study activities
• Good communication and interpersonal skills; ability to build relationships internally and externally
• Ability to be resourceful and to demonstrate problem solving skills
• Demonstrate the ability to proactively assess information and investigate impact on clinical trials
• Technical proficiency in trial management systems and MS applications, including but not limited to Teams, MS Office, Project, CTMS, EDC, IWRS/IVRS.
• Proactive and self-disciplined, ability to meet deadlines, effective use of time, and prioritization
• Basic familiarity with medical terms and clinical drug development