Clinical Study Associate Manager (CSAM) Warren, NJ or Armonk, NY

KPS Life; New York (NY); On-site; USD 100,000 - 135,000; Full time

Job summary

KPS Life is seeking a Clinical Study Associate Manager to support clinical trial delivery for a sponsor partner. The CSAM will work on-site three days a week at Warren, NJ or Armonk, NY, with Warren preferred, collaborating with CROs and internal teams to ensure study milestones are met and data integrity is maintained.

The role requires strong experience with EDC/Rave, Veeva, CTMS, and TMF, plus knowledge of ICH/GCP and CFRs. Prior CRA experience is a plus for site and data reviews.

Qualifications

• Bachelor’s degree required; 4+ years in clinical research/operations.
• Strong hands-on experience with EDC (Rave) and CTMS; familiarity with TMF systems.
• Experience with Veeva and TMF systems preferred; CRO oversight experience a plus.
• Proven ability to manage data quality, site monitoring, and study timelines.

Responsibilities

• Lead or oversee planning and management of studies within assigned regions.
• Contribute to risk assessments and mitigation strategies.
• Support feasibility and selection of regions/countries for studies.
• Oversee study documentation development (CRFs, DMP, Monitoring Plans).
• Review site-informed consent and startup materials; ensure regulatory compliance.
• Oversee CTMS/TMF setup and maintenance; monitor vendor deliverables.

Skills

EDC/Rave

Veeva

CTMS

TMF

CRO oversight

Data cleaning

Data quality

Budget management

Regulatory knowledge

GCP/ICH

Cross-functional collaboration

Education

Bachelor’s degree

Tools

IWRS/IVRS

EDC systems (Rave)

Job description

KPS Life is hiring a Clinical Study Associate Manager to be fully dedicated to one of our sponsor partners and work on-site 3 days per week in either Warren, NJ or Armonk, NY (Warren preferred).

We’re looking for a strong clinical operations professional with experience in EDC/Rave, Veeva, CTMS and TMF, who is comfortable working with high volumes of clinical data and supporting data cleaning and database lock activities. Prior CRA experience is a plus, particularly experience reviewing monitoring visit reports and identifying study or site issues. Experience with CRO and vendor oversight and strong technical skills are also important for this role.

If you’re looking for an opportunity to work closely with a sponsor team and take on meaningful study responsibilities, we’d love to hear from you.

Clinical Study Associate Manager (CSAM)

Position Overview

The Clinical Study Associate Manager (CSAM) supports the Clinical Study Lead by taking responsibility for key areas of clinical trial delivery. The CSAM works closely with internal study teams and external vendors, including CROs, throughout feasibility, planning, initiation, maintenance, and closeout of clinical projects.

The CSAM performs activities in accordance with GCP, ICH, applicable CFR requirements, and the Client’s Standard Operating Procedures (SOPs). This role applies to both internally sourced studies and studies outsourced to Clinical Research Organizations (CROs), with the balance of direct execution and CRO oversight varying by study.

CSAM Responsibilities

The Clinical Study Associate Manager Will

• May lead or oversee the planning and management of a clinical study in assigned region(s), in alignment with global study plans, and may contribute to global study planning and management.


• Contribute to risk assessments and help identify appropriate risk mitigation strategies.


• Support feasibility assessments and selection of relevant regions and countries.


• Oversee and provide input into the development of study-specific documentation, including but not limited to Case Report Forms (CRFs), Data Management Plans, Monitoring Plans, and Monitoring Oversight Plans.


• Review site-level informed consents and other patient-facing study start-up materials.


• Oversee the setup and ongoing maintenance of study systems, including Clinical Trial Management Systems (CTMS) and Trial Master File (TMF) systems.


• Support investigator meeting preparation and execution.


• Oversee the engagement, contracting, and management of required study vendors.


• Provide CRO oversight and monitor vendor deliverables, timelines, and quality.


• Oversee and provide input into study drug and clinical supplies forecasting, drug accountability, and drug reconciliation.


• Provide regular study status reports to stakeholders as requested by the Clinical Study Lead.


• Contribute to the development and oversight of recruitment and retention strategies.


• Monitor progress for site activation and monitoring visits.


• Support data quality through regular review of data metrics, listings, protocol deviations, eligibility violations, dosing deviations, and suspected site non-compliance.


• Support data cleaning activities and identify and escalate data flow or data quality issues to the Clinical Study Lead.


• Review monitoring visit reports and identify potential site, study, or data-related issues. Previous CRA or clinical monitoring experience is highly desirable.


• Oversee execution of specific clinical study deliverables against planned timelines.


• Escalate issues related to timelines, quality, or budget to the Clinical Study Lead.


• Support accurate budget management and scope changes.


• Contribute to clinical project audit and inspection readiness throughout the study lifecycle.


• Support internal and external inspection activities and contribute to CAPAs as required.


• Manage aspects of study closeout activities, including but not limited to database lock, vendor contract reconciliation, study budget, TMF, and study drug accountability.


• Support activities associated with database lock and final data cleaning.


• Work effectively across multiple clinical systems and data sources in a fast-paced study environment.


• May be assigned unmasked tasks for studies, which may include but are not limited to assisting with masked investigational product, setting up and managing an unmasked Trial Master File, reviewing unmasked data in the electronic data capture system, serving as a point of contact for IVRS/IWRS issues, and supporting oversight of unmasked clinical monitoring.

CSAM Requirements

• Bachelor’s degree and a minimum of 4 years of relevant clinical research or clinical operations experience.


• Technical proficiency in clinical trial systems and Microsoft applications, including but not limited to Teams, MS Office, Project, CTMS, EDC, and IWRS/IVRS.


• Strong hands‑on experience with Electronic Data Capture (EDC) systems; Rave experience is highly desirable.


• Experience with Veeva and Trial Master File (TMF) systems strongly preferred.


• Previous CRA or clinical monitoring experience is highly desirable, particularly experience reviewing monitoring visit reports and identifying site or study issues.


• Experience supporting data review, data cleaning, and activities leading to database lock.


• Experience with CRO oversight and external vendor management.


• Experience working with laboratory and IRT/IWRS vendors is a plus.


• Strong technical aptitude and ability to quickly learn and navigate multiple clinical systems.


• Knowledge of ICH GCP and relevant regulatory guidelines/directives.


• Demonstrated interpersonal and leadership skills.


• Exceptional attention to detail and ability to deliver high-quality study activities within established timelines.


• Proactive and self‑disciplined, with the ability to meet deadlines, manage priorities, and use time effectively.


• Effective communication skills, both verbal and written, with strong presentation skills.


• Ability to work collaboratively with cross‑functional teams, CROs, sites, and external vendors.