Clinical Study Operations Manager

NEPSE Trading; Northern (KY); Hybrid; USD 90,000 - 110,000; Full time

Job summary

Beacon Biosignals is transforming precision medicine for the brain and offers an at‑home EEG platform for clinical development. We are seeking a Clinical Study Operations Manager to drive startup through close‑out, coordinating with sponsors, project teams, and sites to ensure high‑quality, compliant study execution.

You will coach teams on GCP/compliance, manage onboarding/training, and monitor timelines to deliver studies on schedule while communicating clearly with stakeholders.

Qualifications

• Experience in clinical project management or clinical operations roles.
• Strong organizational and project management skills.
• Excellent written and verbal English communication.
• Proactive, detail-oriented, and able to manage multiple priorities.
• Familiar with GCP, ICH guidelines and regulatory requirements.

Responsibilities

• Lead study startup activities and document development.
• Collaborate with sponsors and project teams to ensure timely delivery.
• Serve as primary contact for clinical sites and ensure smooth operations.
• Train research sites on device use and study protocols.
• Monitor progress to ensure timelines, protocols, and quality.
• Coach peers on GCP, documentation, versioning, and complaint management.
• Escalate operational issues using Zendesk and Asana.
• Provide site feedback to improve devices and workflows.

Skills

Clinical project management

Organizational skills

English communication

Attention to detail

Multitasking

GCP/ICH knowledge

Data collection coordination

Regulatory knowledge

Tools

Zendesk

Asana

Job description

Beacon Biosignals is transforming precision medicine for the brain, from clinical development to clinical care. For Life Sciences partners, we offer the leading at-home EEG platform for clinical development of novel therapeutics for neurological, psychiatric, and sleep disorders. Our Diagnostics business is building the most comprehensive at-home platform for precision diagnostics, combining EEG and cardiopulmonary signals to deliver reimbursable assessments for sleep and central nervous system disorders. Together, we're changing the way patients are diagnosed and treated for any disorder that affects brain physiology. As a Clinical Study Operations Manager within the Clinical Study Operations team, you will be responsible for ensuring the successful operational delivery of Beacon’s clinical studies, from startup through close-out. You will work closely with sponsors, project teams, and clinical sites to drive efficient study execution and uphold Beacon’s commitment to quality, compliance, and scientific rigor. You will oversee study startup planning, site onboarding and training, and ongoing operational oversight to ensure studies are executed on time and to the highest standards. Acting as a key operational partner to both sponsors and internal teams, you will proactively identify risks, streamline communication, and maintain alignment across stakeholders. In addition, you will foster a culture of quality within the organization by coaching peers on GCP compliance, documentation discipline, version control, and complaint management, strengthening the team’s collective operational excellence.

What success looks like:

• Collaborate with project teams to implement study startup activities, including communication planning, logistics, development of study documentation, and data configuration.
• Instill confidence with clients on study operations through start up, maintenance and close out activities.
• Act as the primary point of contact for clinical sites, ensuring smooth operations and clear communication.
• Provide training to research sites on the use of Beacon’s devices and study protocols, ensuring proper device usage and data collection.
• Monitor project progress, ensuring adherence to timelines, protocols, and quality standards.
• Maintain compliance with Good Clinical Practice (GCP), International Conference on Harmonization (ICH) guidelines, and regulatory standards.
• Foster a culture of quality within the ClinOps and Scientific teams by coaching peers on GCP requirements, documentation discipline, versioning, and complaint management.
• Address operational issues promptly, escalating through tools like Zendesk and Asana for resolution.
• Provide actionable feedback from research sites to inform improvements in devices and workflows.

What you will bring:

• Experience in clinical project management or clinical operations roles.
• Strong organizational and project management skills, with the ability to manage multiple responsibilities effectively.
• Excellent written and verbal communication skills in English; additional languages are a bonus.
• A proactive mindset with the ability to identify priorities and anticipate challenges.
• Meticulous attention to detail, ensuring accuracy in data collection and reporting.
• Ability to work in a fast paced environment with multiple priorities.
• Familiarity with GCP, ICH guidelines, and clinical research regulatory requirements.
• Knowledge of decentralized data collection, compliance and oversight while showing empathy for both patients and sites.
• A desire to learn more about analytics, statistics, machine learning, and clinical trials.

The salary range for this role is $90,000 – $110,000. Salary ranges are determined using current market compensation data for this role and adjusted based based on experience, skills, and location. The base salary is one component of the total compensation package, which includes equity, PTO and other benefits.

At Beacon, we've found that cultural and scientific impact is driven most by those that lead by example. As such, we're always seeking new contributors whose work demonstrates an avid curiosity, a bias towards simplicity, an eye for composability, a self-service mindset, and - most of all - a deep empathy towards colleagues, stakeholders, users, and patients. We believe a diverse team builds more robust systems and achieves higher impact.