Clinical Study Manager

Penumbra, Inc.; California (MO); On-site; USD 123,000 - 170,000; Full time

Job summary

An established industry player is seeking a Clinical Study Manager to lead the planning and execution of clinical studies. This pivotal role involves collaborating with diverse teams to ensure the safety and effectiveness of innovative medical products. You will be responsible for managing project timelines, regulatory documentation, and vendor relationships while fostering a culture of continuous improvement. Join a dynamic team dedicated to revolutionizing healthcare and making a meaningful impact on patients' lives. If you are passionate about clinical research and thrive in a collaborative environment, this opportunity is perfect for you.

Benefits

Medical, dental, and vision insurance

401(k) with employer match

Employee stock purchase plan

Paid parental leave

Fifteen days of accrued vacation

Paid sick time

Eleven paid company holidays

Qualifications

• 5+ years of experience in clinical trial management or related fields.
• Strong understanding of regulatory requirements and GCP/ICH guidelines.

Responsibilities

• Manage timelines and budgets for clinical studies from startup to completion.
• Coordinate activities with internal and external stakeholders effectively.

Skills

Clinical trial management

Regulatory compliance knowledge

Problem-solving skills

Communication skills

Attention to detail

Organizational skills

Education

Bachelor's degree in Biological Sciences

Tools

Microsoft Office

MS Project

EDC Systems

Study management systems

Job description

General Summary

The Clinical Study Manager provides leadership in the planning, design, and execution of clinical studies sponsored by Penumbra to assess safety and effectiveness of products. This position works with confidential subject and company data, and interfaces with a variety of internal and external stakeholders. Understands business environment and relates extensive knowledge of internal and external activities to trends. Interfaces with a variety of management levels on significant matters, often requiring the coordination of activity across organizational units.

Specific Duties and Responsibilities

1. Develops/maintains project timeline inclusive of startup through completion (e.g., database build, data snapshots for study reports, abstracts, manuscripts, DSMB, CEC meetings, and regulatory submissions).
2. Drives development, approval, and distribution of study-related documents and study tools for investigational sites and review committees as directed by management.
3. Manages distribution, collection and tracking of regulatory documentation to help ensure audit readiness at both the sites and Penumbra headquarters.
4. Negotiates study budgets with sites, Core Labs, and other vendors.
5. Attends site visits as necessary (e.g., site initiation, monitoring, and close out visits).
6. Contributes to process improvements that help foster continuous improvement.
7. Helps update and maintain study trackers and dashboards.
8. Participates in system user acceptance testing.
9. Manages vendors such as Core Lab.
10. Organizes and manages Investigator Meetings.
11. Works with data management to develop systems for and track project metrics.
12. Drives development, approval, and distribution of study-related documents including Case Report Forms, study manuals.
13. Leads activities for internal and regulatory audits.
14. Monitors progress of studies, identifies study-related trends/issues and with the clinical team, implements corrective actions when necessary.
15. Coordinates activities associated with study start-up and management. Provides solutions to challenges such as enrollment in the clinical study.
16. Represents the Clinical Affairs Department on cross-functional meetings and projects as needed.
17. Works with and communicates effectively with cross functional teams including Regulatory Affairs, Marketing, Legal, Customer Service, R&D, Finance, and Sales.
18. Attends scientific conferences and interacts with key opinion leaders. Maintains proactive communication regarding all study related activities with study PIs.
19. Assists management with regulatory submissions and other clinical study reports.
20. Supports the study team by answering protocol-specific questions (assist in resolution of patient eligibility questions and protocol deviations).
21. Mentors and trains staff regarding protocols, good clinical practice, departmental processes, etc.
22. Assists team members in managing challenging investigators/staff.
23. Assists in selection of vendors, such as Core Labs.
24. Travels as needed to meet project milestones.
25. Leads moderately complex multidisciplinary (stats, DM, clinical) US and OUS clinical projects.
26. Evaluates, analyzes, and interprets data and presents in a clear, well organized, scientifically sound report.
27. Drafts Investigator Meeting content.
28. Forecasts study timelines and budgets.
29. Adheres to the Company’s Quality Management System (QMS) as well as domestic and global quality system regulations, standards, and procedures.
30. Understands relevant security, privacy and compliance principles and adheres to the regulations, standards, and procedures that are applicable to the Company.
31. Ensures other members of the department follow the QMS, regulations, standards, and procedures.
32. Performs other work-related duties as assigned.

*Indicates an essential function of the role

Position Qualifications

Minimum education and experience:

1. Bachelor's degree in Biological Sciences or related field with 5+ years of experience, or equivalent combination of education and experience.

Additional qualifications:

1. 5+ years of relevant clinical trial experience required (clinical/scientific research, nursing, or medical devices/pharmaceutical industry).
2. Field experience preferred.
3. Must be familiar with laws, regulations, standards, and guidance governing the conduct of clinical studies including knowledge of CFR and GCP/ICH requirements.
4. Proficiency with Microsoft Office, MS Project, EDC Systems, study management systems, and vendor oversight.
5. Excellent oral, written, and interpersonal communication skills with fluency in English and local language, if different is required.
6. Ability to solve problems creatively with keen attention to details; ability to work on teams on multiple projects simultaneously.
7. Working knowledge of medical terminology required.
8. High degree of accuracy and attention to detail.
9. Excellent organizational skills with ability to prioritize assignments while handling various projects simultaneously.

Working Conditions

1. General office environment.
2. Willingness and ability to work on site. May have business travel from 5% - 15%.
3. Potential exposure to blood-borne pathogens.
4. Requires some lifting and moving of up to 10 pounds.
5. Must be able to move between buildings and floors.
6. Must be able to remain stationary and use a computer or other standard office equipment, such as a printer or copy machine, for an extensive period of time each day.
7. Must be able to read, prepare emails, and produce documents and spreadsheets.
8. Must be able to move within the office and access file cabinets or supplies, as needed.

Annual Base Salary Range: $123,000 - $170,000

This is the pay range for a mid-cost labor market. If hired in another region, there will be a difference in pay range. We offer a competitive compensation package plus a benefits and equity program, when applicable. Individual total compensation will vary based on factors such as qualifications, skill level, competencies, and work location.

What We Offer

1. A collaborative teamwork environment where learning is constant, and performance is rewarded.
2. The opportunity to be part of the team that is revolutionizing the treatment of some of the world's most devastating diseases.
3. A generous benefits package for eligible employees that includes medical, dental, vision, life, AD&D, short and long-term disability insurance, 401(k) with employer match, an employee stock purchase plan, paid parental leave, eleven paid company holidays per year, a minimum of fifteen days of accrued vacation per year, which increases with tenure, and paid sick time in compliance with applicable law(s).

Penumbra, Inc., headquartered in Alameda, California, is a global healthcare company focused on innovative therapies. Penumbra designs, develops, manufactures, and markets novel products and has a broad portfolio that addresses challenging medical conditions in markets with significant unmet need. Penumbra sells its products to hospitals and healthcare providers primarily through its direct sales organization in the United States, most of Europe, Canada, and Australia, and through distributors in select international markets. The Penumbra logo is a trademark of Penumbra, Inc.

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, age, disability, military or veteran status, or any other characteristic protected by federal, state, or local laws.

If you reside in the State of California, please also refer to Penumbra's Privacy Notice for California Residents.

For additional information on Penumbra’s commitment to being an equal opportunity employer, please see Penumbra's AAP Policy Statement.