Clinical Study Documentation Specialist - eTMF Specialist

Caris MPI, Inc.; Phoenix (AZ); On-site; USD 60,000 - 90,000; Full time

Job summary

Caris Life Sciences is seeking a Clinical Study Documentation Specialist in Phoenix to support Caris-sponsored trials and regulatory submissions. You will maintain study files, prepare documents like protocols, consent forms, investigator brochures, and amendments to IRBs, ensuring accuracy and audit readiness.

The role requires an Associate degree, strong regulatory knowledge, proficiency in Microsoft Office and CTMS, and the ability to manage multiple studies with minimal supervision.

Qualifications

• Must have solid understanding of clinical research documentation and regulatory processes.
• Experience preparing and submitting documents to IRBs and other oversight bodies.
• Strong organizational skills and attention to detail in documentation and communication.

Responsibilities

• Prepare and submit study documents (protocols, informed consent forms, investigator brochures, amendments) to IRBs and sponsors.
• Maintain accurate study files, licenses, staff certifications, and training records.
• Regularly review study binders to ensure documents are current and compliant.
• Track study progress in CTMS, IRB portals, and sponsor systems; update milestones and statuses.
• Assist with site onboarding and study activation; support trial lifecycle.

Skills

IRB submissions

Regulatory compliance

Documentation excellence

Multitasking

Education

Associate degree in life sciences or related field

Bachelor's degree in life sciences, healthcare, or related field

Tools

Microsoft Office Suite

CTMS

Job description

At Caris, we understand that cancer is an ugly word—a word no one wants to hear, but one that connects us all. That’s why we’re not just transforming cancer care—we’re changing lives.We introduced precision medicine to the world and built an industry around the idea that every patient deserves answers as unique as their DNA. Backed by cutting-edge molecular science and AI, we ask ourselves every day: “What would I do if this patient were my mom?” That question drives everything we do.But our mission doesn’t stop with cancer. We're pushing the frontiers of medicine and leading a revolution in healthcare—driven by innovation, compassion, and purpose.Join us in our mission to improve the human condition across multiple diseases. If you're passionate about meaningful work and want to be part of something bigger than yourself, Caris is where your impact begins.Position SummaryThe Clinical Study Documentation Specialist provides clinical study support for Caris-sponsored studies and collaborative pharmaceutical research initiatives. The activities in this role will be conducted in alignment with internal standard operating procedures (SOPs), regulatory requirements, and industry best practices. Responsibilities include maintaining study documentation, coordinating Institutional Review Board (IRB) submissions, engaging with research sites through regular meetings, and regular assessments of clinical study documents to confirm they are current, complete, and compliant.Job ResponsibilitiesSupport initiation and maintenance of clinical trials by preparing and submitting study documents including protocols, informed consent forms, investigator brochures, and amendments to IRBs and other oversight entities.Maintain accurate and up-to-date clinical study files and documentation, including licenses, staff certifications, training records, and equipment logs, ensuring all required elements are readily available for inspection or audit.Coordinate and conduct regular reviews of study binders and systems to ensure documents are non-expired, complete, and aligned with protocol requirements.Serve as a liaison between internal teams, research sites, IRBs, and sponsors to facilitate clear communication, resolve issues, and ensure timely regulatory submissions and approvals.Track study progress in applicable databases and platforms, updating milestones and document statuses in clinical trial management systems (CTMS), IRB portals, spreadsheets, and sponsor systems as required.Assist with site onboarding and study activation, providing study guidance and support throughout the trial lifecycle.Participate in internal and external meetings, including site calls and sponsor touchpoints, to provide updates on study status and clinical study documentation timelines.Support compliance with federal, state, and local regulations, as well as GCP, HIPAA, FDA, OHRP, and other applicable guidelines.Assist with the development and delivery of GCP training for internal stakeholders and research staff.Maintain awareness of changes in clinical regulatory processes and assist in the development of new processes or SOPs as needed.Required QualificationsAssociates degree2 years experience with preparing and submitting documents to Institutional Review Boards (IRBs).Strong understanding of clinical research documentation, clinical regulatory processes, and protocol development.Proficient in Microsoft Office Suite (Word, Excel, Outlook) and capable of navigating internet-based systems for regulatory and trial management.Strong organizational skills and attention to detail in documentation and communication.Ability to manage multiple studies and competing priorities with minimal supervision.Successful completion of pre-employment requirements including criminal background check, drug screening, and reference check.Preferred QualificationsWorking knowledge of ICH-GCP, FDA, DHHS, and OHRP regulations and guidelines.Bachelor's degree in life sciences, healthcare, or a related field.At least two years of experience in a clinical research or regulatory environment.Experience working with electronic clinical trial management systems (CTMS).Certifications such as CCRC, CCRP, or RAC are a plus.Physical DemandsAbility to sit or stand for prolonged periods (more than 1 hour at a time).Ability to lift up to 30 lbs as needed.TrainingCompletion of Good Clinical Practices (GCP), Human Subject Protection, and HIPAA training.All job specific, safety, and compliance training are assigned based on the job functions associated with this employee.OtherAvailability to respond to after-hours issues in rare cases where urgent regulatory support is required.Conditions of Employment: Individual must successfully complete pre-employment process, which includes criminal background check, drug screening, credit check ( applicable for certain positions) and reference verification.This job description reflects management’s assignment of essential functions. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.Caris Life Sciences is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, gender identity, sexual orientation, age, status as a protected veteran, among other things, or status as a qualified individual with disability.