Clinical Site Payments Specialist - FSP

Parexel; United States; Remote; USD 60,000 - 80,000; Full time

Job summary

A clinical research organization is looking for a Clinical Site Payments Specialist to manage financial processes related to clinical trials. The ideal candidate will have over 4 years of financial experience and a Bachelor’s degree in accounting or a related field. Responsibilities include processing invoices and payments, ensuring compliance with contracts, and maintaining financial records. Strong proficiency in MS Office and excellent communication skills are essential.

Qualifications

• 4+ years of financial experience in a biotech, CRO, finance, or legal environment.
• Experience with a site payment system and processes.
• Experience with financial analysis preferred.

Responsibilities

• Process approvals and payments for invoices from sites and vendors.
• Ensure payments comply with contractual agreements.
• Communicate with sites and vendors to resolve invoice differences.
• Maintain the clinical finance database.

Skills

Proficient in MS Office applications

Detail-oriented skills

Organizational skills

Communication skills

Proficiency in written and spoken English

Education

Bachelor’s degree in accounting or related field

Job description

Job Purpose

The Clinical Site Payments Specialist is responsible for clinical financial and accounting processes. The SPS will process invoices and payments to investigators and vendors, reconcile payments with sites, vendors and Corporate Finance, create reports for Corporate Finance and development departments, and ensure current insurance information and documentation is conveyed appropriately to the insurance broker.

Key Accountabilities

• Clinical Finance/Accounting
  • Processes approvals and payments for invoices submitted by sites, vendors and Clinical Research Organizations (CROs)
  • Ensures payments are within contractual agreements
  • Maintains the clinical finance database
  • Processes financial termination/closure of study sites
• Quality Control
  • Ensures appropriate coding processes are followed for efficiency and consistency
  • Identifies out of balance accounting records and reconciles with site, vendor or CRO and the Finance Department
  • Ensures documentation is maintained to support an audit trail in the accounting system
  • Conducts Quality Control (QC) process reviews and remediates as needed
• Collaborative Relationships
  • Communicates directly with sites and vendors to resolve invoice differences
  • Supports the clinical relationship with Finance
  • Interfaces with Accounting for the close/reconciliation process
  • Serves as the Clinical Finance representative for study teams
• Other
  • Anticipates clinical trial budget revisions due to out-of-scope services, enrollment delays, etc.
  • Processes monthly clinical dashboard
  • Provides data for clinical trial forecasting and budgeting process
  • Provides actual costs budget analysis
  • Ensures current insurance information and documentation is conveyed appropriately to broker
  • Manages special projects as required

Skills

• Proficient in MS Office applications
• Demonstrated detail-oriented skills
• Demonstrated organizational and communication skills
• Proficiency in written and spoken English required
• Proficiency in local language as applicable

Required Experience

• 4+ years of financial experience including Site Payments, Accounts Payable and Accounts Receivable or related experience in a biotech, CRO, finance and/or legal environment
• Experience with a site payment system and processes
• Experience with financial analysis preferred

Education

• Bachelor’s degree required and preferably in accounting or a related financial discipline

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EEO Disclaimer

Parexel is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to legally protected status, which in the US includes race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.