Clinical Site Manager - Cancer Center

University of Kansas Medical Center; Kansas City (KS); On-site; USD 61,000 - 91,000; Full time

Benefits offered by this job

Health, dental and vision coverage

Paid time off and holidays

Life insurance & disability

Retirement plan options

Job summary

The University of Kansas Cancer Center is seeking a Clinical Site Manager (Cancer Center) to oversee all aspects of clinical trial site monitoring, including routine visits, site initiation, and close-out activities. You will ensure documentation accuracy, regulatory compliance, and data integrity across trials.

In this role you will liaison with sponsors, manage IIT enrollment, coordinate multi-site trials, and support audits and inspections while mentoring staff and maintaining QA standards.

Qualifications

• 6 years of relevant work experience. Relevant education may substitute for experience on a year for year basis.
• Experience with Clinic Coordination and/or On-site/Remote Monitoring and Risk-based or Source Data Verification Monitoring.
• Experience with FDA regulations relevant to drugs, devices, biologics.

Responsibilities

• Conduct interim monitoring reviews for investigator-initiated trials.
• Verify informed consent, subject eligibility, enrollment procedures, investigational product accountability, regulatory and Trial Master File documentation, and correlative lab records.
• Oversee clinical trial data collection to confirm alignment with protocol-specific timepoints and requirements and maintain compliance with regulatory standards.
• Confirm validity and integrity of data on CRFs or other tools by reviewing source documents and identifying missing or inaccurate data.
• Generate detailed monitoring and close-out visit reports for Clinical Program Management to resolve issues.
• Ensure staff have the necessary materials to enter sensitive health information into CRIS/Velos CTMS.
• Manage IIT enrollment and randomization, providing timely updates to site personnel.
• Collaborate with Site Development, IIT Regulatory, KUCC Finance and CTO Research Project Director on multisite IIT development and onboarding.
• Serve as primary contact for academic institutions in multisite IIT and facilitate start-up materials and training.
• Support audits and FDA inspection readiness; participate in QA audits and reviews.
• Provide ongoing training, mentoring, and coaching while ensuring policy adherence as directed.
• Act as a QA resource to clients, evaluate problems and propose solutions.

Skills

Attention to detail

Problem solving

Multitasking

Interpersonal skills

Organization

Communication

Computer skills

Tools

SMARTSheet

REDCap

CRIS/Velos CTMS

Job description

Job Description Summary

The Clinical Site Manager (CSM) oversees all aspects of clinical trial site monitoring, including routine monitoring visits, site close-out activities, and the maintenance of essential study documentation such as case report forms (CRFs) and regulatory files. This role is responsible for conducting pre-study and site initiation visits, serving as a liaison with external funders and sponsors, and performing additional duties as assigned.

Department

SOM KC Cancer Center Administration

KMCRI-Administration

Position Title

Clinical Site Manager - Cancer Center

Job Family Group

Professional Staff

Job Description Summary

The Clinical Site Manager (CSM) oversees all aspects of clinical trial site monitoring, including routine monitoring visits, site close-out activities, and the maintenance of essential study documentation such as case report forms (CRFs) and regulatory files. This role is responsible for conducting pre-study and site initiation visits, serving as a liaison with external funders and sponsors, and performing additional duties as assigned.

The CSM ensures the integrity, accuracy, and quality of clinical research activities by verifying that all studies are conducted in compliance with Good Clinical Practice (GCP) guidelines, applicable federal and sponsor regulations, KUCC policies and procedures, and approved clinical research protocols.

The University of Kansas Cancer Center is the only National Cancer Institute designated Comprehensive Cancer Center in the region, 1 of only 57 in the nation to receive this distinction. Patients gain access to the most promising therapies, cutting-edge clinical trials and world class research.

Job Duties

• Conduct interim monitoring review for all investigator-initiated trials developed by KUCC and managed by the Clinical Trials Office. This includes remote, risk-based monitoring (RBM) or source data verification (SDV) monitoring.
• Ensure the protection of clinical trial participants by reviewing and verifying the informed consent process, subject eligibility and enrollment procedures, investigational product accountability, regulatory and Trial Master File documentation, and correlative laboratory collection and shipment records.
• Oversee clinical trial data collection to confirm alignment with protocol-specific timepoints and requirements and maintain compliance with all applicable regulatory and institutional standards.
• Confirm the validity and integrity of trial specific data submitted on Case Report Forms (CRFs) or other data collection tools by performing thorough and detailed source document review. Review data for missing or inaccurate data.
• Generate detailed and concise monitoring visit reports, close-out visit reports and other documentation needed for Clinical Program Management to resolve outstanding protocol specific or institutional issues and queries.
• Confirm clinical program management staff have received proper materials and instructions to enter sensitive health information and data points into CRIS/Velos CTMS.
• Manage Investigator Initiated Trials (IIT) enrollment and registration process including randomization of study participants across all sites, providing timely study updates to all applicable site personnel.
• Work with Site Development, IIT Regulatory, KUCC Finance and CTO Research Project Director on multisite IIT development, onboarding, and site initiation.
• Act as a primary point of contact for academic institutions participating in multisite IIT. Develop and facilitate study start up materials and training for multisite IITs.
• Support external audit and FDA inspection readiness, as requested, by conducting comprehensive reviews of essential study-specific documentation. Participate in KUCC Quality Assurance audits, inspections, and ad hoc review activities.
• Provide ongoing training, mentoring, and coaching, while ensuring adherence to organizational policies and procedures, as directed by the QA Project Manager or Senior Director of Quality Assurance.
• Act as a Quality Assurance resource to clients of the Clinical Trials Office, evaluate problems and provide solutions.
• Identify project issues and suggest possible solutions; manage problem resolution through expedient and corrective means.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. It is only a summary of the typical functions of the job, not an exhaustive list of all possible job responsibilities, tasks, duties, and assignments. Furthermore, job duties, responsibilities and activities may change at any time with or without notice.

Work Environment

Travel as required to conduct interim monitor visits at multi-site IITs and attend national meetings. Off-site travel is limited but could be 5% – 20%.

Required Qualifications

Work Experience

• 6 years of relevant work experience. Relevant education may substitute for experience on a year for year basis.
• Experience with Clinic Coordination and/or On-site/Remote Monitoring and Risk-based or Source Data Verification Monitoring.
• Experience with FDA regulations relevant to drugs, devices, biologics.

Preferred Qualifications

Work experience

• Experience with SmartSheet, REDCap, and CRIS/Velos Clinical Trial Management System.
• Experience working with Pharmaceutical and National Cancer Institute (NCI) or Investigator-Initiated oncology clinical trials.

Skills

• Attention to detail.
• Problem solving.
• Multitasking.
• Interpersonal skills.
• Organization.
• Communication.
• Computer skills.

Comprehensive Benefits Package

Coverage begins on day one for health, dental, and vision insurance and includes health expense accounts with generous employer contributions if the employee participates in a qualifying health plan. Employer-paid life insurance, long-term disability insurance, and various additional voluntary insurance plans are available. Paid time off, including vacation and sick, begins accruing upon hire, plus ten paid holidays. One paid discretionary day is available after six months of employment, and paid time off for bereavement, jury duty, military service, and parental leave is available after 12 months of employment. A retirement program with a generous employer contribution and additional voluntary retirement programs (457 or 403b) are available. https://www.kumc.edu/human-resources/benefits.html

Employee Type

Regular

Time Type

Full time

Rate Type

Salary

Compensation Statement

The pay range listed for this position is determined by our compensation program using market data and salary benchmarking. A combination of factors is considered in making compensation decisions including, but not limited to, education, experience and training, qualifications relative to the requirements of the position, and funding. At the University of Kansas Medical Center, a reasonable estimate for the starting pay range will be the minimum to midpoint of the posted range, taking into account the combination of factors listed above.

Pay Range

$60,800.00 - $91,200.00

Minimum

$60,800.00

Midpoint

$76,000.00

Maximum

$91,200.00