Clinical Services Coordinator

Downtown Tacoma; United States; Remote; USD 28,000 - 33,000; Full time

Benefits offered by this job

No on-call or overnight shifts

Medical, dental and vision benefits

HSA and FSA options

EAP mental health benefits

3% employer contribution to 401K onDay

PTO and holidays

Job summary

TRA Medical Imaging is seeking a highly organized Clinical Services Coordinator to join our team. You will schedule and pre-register diagnostic imaging procedures across outpatient clinics, ensuring all necessary documentation is secured prior to appointments and serving as a key liaison between patients, technologists, and clinical staff.

The role focuses on accuracy and HIPAA compliance while coordinating with RIS, PACS, EMR, and related systems to keep workflows efficient.

Qualifications

• High school diploma or GED required.
• Minimum of 3 years of medical office experience.
• Medical terminology course or equivalent experience.
• Working knowledge of radiology scheduling, procedures, and insurance requirements.
• Familiarity with CPT and ICD-10 codes.
• Strong communication, organizational, and multitasking skills.
• Experience using electronic health systems and scheduling software.

Responsibilities

• Schedule imaging exams and complete pre-registration processes via phone in a professional and courteous manner.
• Confirm all supporting documentation is received prior to appointments, including orders, lab work, prior imaging, chart notes, authorizations, and interpreter arrangements.
• Review scheduled exams and coordinate with technologists to ensure readiness.
• Manage digital medical records and appointment workflows using RIS, PACS, EMR, and related systems.
• Adjust schedules and manage waitlists to optimize efficiency.
• Maintain HIPAA compliance and support document handling protocols.

Skills

Scheduling coordination

Medical terminology

HIPAA compliance

Multitasking

Communication

Electronic health records

RIS/PACS/EMR systems

Education

High school diploma or GED

Tools

Scheduling software

EHR systems

Job description

Clinical Services Coordinator

TRA Medical Imaging

Schedule

Monday – Friday, 8:30 AM – 5:00 PM PT

Compensation

$20.23 – $24.07 per hour, based on experience

Location

(remote)

Overview

TRA Medical Imaging is seeking a highly organized and detail-oriented Clinical Services Coordinator to join our team. In this role, you will be responsible for scheduling and pre-registering diagnostic imaging procedures across various outpatient clinics. You will ensure all necessary documentation is secured prior to appointments and serve as a key liaison between patients, technologists, and clinical staff.

Key Responsibilities

• Schedule imaging exams and complete pre-registration processes via phone in a professional and courteous manner
• Confirm all supporting documentation is received prior to appointments, including orders, lab work, prior imaging, chart notes, authorizations, and interpreter arrangements
• Review scheduled exams and coordinate with technologists to ensure readiness
• Manage digital medical records and appointment workflows using RIS, PACS, EMR, and related systems
• Adjust schedules and manage waitlists to optimize efficiency
• Maintain HIPAA compliance and support document handling protocols

Qualifications

• High school diploma or GED required
• Minimum of 3 years of medical office experience
• Completion of a medical terminology course or equivalent experience
• Working knowledge of radiology scheduling, procedures, and insurance requirements
• Familiarity with CPT and ICD-10 codes
• Strong communication, organizational, and multitasking skills
• Experience using electronic health systems and scheduling software

Benefits

• Prioritize your work / life balance- No on-call or overnight shifts!
• Medical, dental and vision benefits
• Available HSA and FSA options
• Mental health and wellness benefits through our Employee Assistance Program (EAP)
• Basic life insurance, and long term disability coverage
• Robust 401K package: Automatic 3% employer contribution on day one + up to 3% employer match
• Accrue up to 17 days of PTO per year for all eligible new employees
• Generous PTO rollover + PTO cash out opportunities
• 9 paid holidays
• Annual, automatic compensation growth path
• Profit sharing
• Options for Legal / ID Protection, and more

AboutTRA Medical Imaging

TRA Medical Imaging is a physician-owned and physician-led radiology practice with over a century of experience providing high-quality imaging services to communities in the South Puget Sound region. We are committed to a culture of excellence, inclusion, and collaboration. Our mission is simple: Trust our family to care for yours.