Clinical Services Coordinator

Carolmilgardbreastcenter; Tacoma (WA); On-site; USD 27,868 - 33,158; Full time

Benefits offered by this job

Medical, dental and vision benefits

401K with employer contribution

17 days PTO per year

Mental health and wellness benefits

Job summary

TRA Medical Imaging in Tacoma, Washington is seeking a Clinical Services Coordinator to efficiently schedule and pre-register diagnostic imaging procedures. This role is pivotal in managing patient interaction and ensuring all necessary documentation is complete prior to appointments.

The ideal candidate must possess a high school diploma, have at least three years of medical office experience, and be familiar with field-specific terminologies. Benefits include health coverage and a robust 401K plan among others.

Qualifications

• Minimum of 3 years of medical office experience.
• Completion of a medical terminology course or equivalent experience.
• Familiarity with CPT and ICD-10 codes.

Responsibilities

• Schedule imaging exams and complete pre‑registration processes.
• Confirm supporting documentation is received prior to appointments.
• Manage digital medical records and appointment workflows.

Skills

Strong communication skills

Organizational skills

Multitasking skills

Knowledge of radiology procedures

Electronic health systems experience

Education

High school diploma or GED

Tools

RIS

PACS

EMR

Job description

Clinical Services Coordinator

TRA Medical Imaging

Schedule: Monday – Friday, 8:30 AM – 5:00 PM PT

Compensation: $20.23 – $24.07 per hour, based on experience

Overview

TRA Medical Imaging is seeking a highly organized and detail‑oriented Clinical Services Coordinator to join our team. In this role, you will be responsible for scheduling and pre‑registering diagnostic imaging procedures across various outpatient clinics. You will ensure all necessary documentation is secured prior to appointments and serve as a key liaison between patients, technologists, and clinical staff.

Key Responsibilities

• Schedule imaging exams and complete pre‑registration processes via phone in a professional and courteous manner
• Confirm all supporting documentation is received prior to appointments, including orders, lab work, prior imaging, chart notes, authorizations, and interpreter arrangements
• Review scheduled exams and coordinate with technologists to ensure readiness
• Manage digital medical records and appointment workflows using RIS, PACS, EMR, and related systems
• Adjust schedules and manage waitlists to optimize efficiency
• Maintain HIPAA compliance and support document handling protocols

Qualifications

• High school diploma or GED required
• Minimum of 3 years of medical office experience
• Completion of a medical terminology course or equivalent experience
• Working knowledge of radiology scheduling, procedures, and insurance requirements
• Familiarity with CPT and ICD-10 codes
• Strong communication, organizational, and multitasking skills
• Experience using electronic health systems and scheduling software

Benefits

• Prioritize your work / life balance – No on‑call or overnight shifts!
• Medical, dental and vision benefits
• Available HSA and FSA options
• Mental health and wellness benefits through our Employee Assistance Program (EAP)
• Basic life insurance, and long term disability coverage
• Robust 401K package: Automatic 3% employer contribution on day one + up to 3% employer match
• Accrue up to 17 days of PTO per year for all eligible new employees
• Generous PTO rollover + PTO cash out opportunities
• 9 paid holidays
• Annual, automatic compensation growth path
• Profit sharing
• Options for Legal / ID Protection, and more

About TRA Medical Imaging

TRA Medical Imaging is a physician‑owned and physician‑led radiology practice with over a century of experience providing high‑quality imaging services to communities in the South Puget Sound region. We are committed to a culture of excellence, inclusion, and collaboration. Our mission is simple: Trust our family to care for yours.