Clinical Service Specialist, Full-Time - Aurora, CO

Infusion PA; Aurora (CO); Vor Ort; USD 28.000 - 30.000; Vollzeit

Benefits dieser Stelle

Wellness Reimbursement Program

Tuition Assistance Program

Professional Association Reimbursement

Employee Assistance Program

Short & long-term disability

Life Insurance

Zusammenfassung

Vivo Infusion in Aurora, CO is seeking a motivated Clinical Service Specialist to manage patient scheduling, insurance verifications, and authorization needs within a fast-paced infusion center. You will support clinical staff, handle front-end operations, and ensure accurate, HIPAA-compliant documentation.

This is a full-time, non-exempt role reporting to the Clinical Operations Manager. The ideal candidate has healthcare admin experience, strong communication skills, and a service-oriented

Qualifikationen

• High School graduate or equivalent.
• 2 years of administrative experience in a healthcare environment, required.
• Medical Assistant Certification or Medical Office experience, preferred.
• 1 year working with insurance authorizations, benefits verifications, and billing, preferred.
• Working knowledge of medical terminology, required.
• Active CPR/BLS prior to starting work, required.

Aufgaben

• Manages front-end operations of the infusion center: calls, front desk, payments, deliveries, mail handling.
• Reschedules treatments, notifies Clinical Operations Manager and nursing staff, and sends appointment reminders.
• Process deliveries and coordinate with Clinic Manager for payment authorization and A/P submission.
• Schedule follow-up infusions with Patient Care Navigator team coordination.
• Coordinate with referring providers to obtain/ file medical records, maintaining HIPAA compliance.
• Maintain information systems, statistics, and prepare reports as requested by Clinic Manager.
• Assist with inventory management in coordination with Clinical Operations Manager.
• Foster positive relationships with staff, providers, and external agencies.
• Possibly travel to other Vivo clinics for administrative support.

Kenntnisse

Self-motivation

Communication

Computer skills

Medical terminology

Ausbildung

High School diploma

2 years healthcare admin experience

Medical Assistant Certification or Medical Office exp

1 year insurance authorizations & benefits verifications

CPR/BLS

Jobbeschreibung

Clinical Service Specialist, Full-Time - Aurora, CO

VIVO Infusion - Clinical Service Specialist

Aurora, CO

Compensation:

• Pay Range: $20.00 - $22.00/hr
• Bonus Plan Target: 5% Annually (Based on performance)
• Wellness Reimbursement Program - $360 Annually
• Tuition Assistance Program & Professional Association Reimbursement
• Employee Assistance Program (Employer-provided)
• Short & long-term disability (Employer-provided)
• Life Insurance (Employer-provided)

Employment Type, Schedule, FLSA Status:

• Full-time
• Position Schedule:
  • Monday | 7:30 am - 4:00 pm
  • Tuesday - Friday | 8:00 am - 4:00 pm
• Non-Exempt

Reports to: Clinical Operations Manager

Location: 1402 South Parker RD, STE A-104 Aurora, CO 80231

We are seeking a motivated and detail-oriented Clinical Service Specialist to join our highly skilled Infusion team in Aurora, CO. This role requires a strong healthcare administrative background, with expertise in scheduling, authorizations, and benefits verification. The ideal candidate will be self-driven, able to work independently, and possess excellent communication skills.

The individual in this role will be responsible for ensuring smooth clinical operations, managing patient schedules, supporting our medical staff, verifying insurance benefits, and securing necessary authorizations for treatments.

If you thrive in a fast-paced environment, are a proactive problem-solver, and have a passion for helping others, this position offers the chance to be part of a supportive and growing team. Join us in making a positive impact on your community while contributing to Vivo Infusion's mission of providing the ultimate patient experience in a comfortable, professional, and empathetic environment.

Primary Duties and Responsibilities:

• Manages and supports all front-end operations of the infusion center, including answering phone calls, greeting patients, maintaining a clean and organized environment, processing payments, accepting deliveries, and overseeing the handling of incoming mail.
• Proactively reviews patient cancellations and reschedules treatments to ensure the treatment plan is followed. Communicates any changes to the Clinical Operations Manager and nursing staff as needed. Additionally, calls to remind patients of their upcoming appointments.
• Receives deliveries, collects invoices, reviews for accuracy and consistency, connects with the Clinic Manager to authorize payment, and then sends to Vivo Accounts Payable team.
• Schedules patients for follow-up infusion treatments working closely with the Patient Care Navigator team to assist and coordinate.
• Collaborates with referring providers to obtain and file medical records, ensuring all relevant documents are available for the medical team’s review. Maintains efficiency and accuracy while adhering to HIPAA guidelines in handling patient records and documents.
• Proficient in using information systems, maintaining statistical records, and preparing reports as requested by the Clinic Manager.
• Assists with clinical inventory management in collaboration with the Clinical Operations Manager.
• Fosters positive and collaborative relationships with professional staff, co-workers, referring physician offices, ancillary departments, and external agencies.
• Potential travel to other local Vivo clinics to provide administrative support if needed.

Qualifications:

Education and Experience

• High School graduate or equivalent required.
• 2 years of administrative experience in a healthcare environment, required.
• Medical Assistant Certification or Medical Office experience, preferred.
• 1 year working with insurance authorizations, benefits verifications, and billing, preferred.
• Working knowledge of medical terminology, required.
• Active CPR/BLS prior to starting work, required.

Skills

• Self-motivated with the ability to work independently as needed.
• Must possess outstanding communication and interpersonal skills with ability to communicate professionally and effectively with other staff members, patients and physicians.
• Must possess computer skills for electronic recordkeeping.
• Able to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and ability needed. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Who We Are:

The Vivo Infusion team is focused on providing patients with the highest quality of care in a comfortable, safe, and convenient setting! Vivo is a national company with locations in 15 states, providing opportunities for growth and advancement as well as competitive benefits that support what matters most to you.

Our highly trained medical professionals are dedicated to delivering a safe, comfortable, and affordable solution for our patients. We offer an array of advanced therapeutics and provide personalized care for every patient.

We are passionate about providing high-quality patient care, relationships with our referring Providers, and nurturing our company culture!

Vivo Infusion has received The Gold Seal of Approval from The Joint Commission.

The Joint Commission Gold Seal of Approval is a nationally recognized distinction voluntarily earned by a select set of healthcare providers.

An organization that achieves The Gold Seal of Approval shows its commitment to holding itself accountable to a high bar for quality and safety for those they serve.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to sit, talk and/or hear. The employee is frequently required to use hands to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to stand; walk; climb or balance; stoop, kneel, crouch, or crawl and/or smell. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

The employee must regularly lift and /or move up to 10 pounds and occasionally lift and/or move up to 50 pounds.

The work environment is indoors in a medical office and is generally quiet, including sounds of medical equipment.