Clinical Scheduling Team Services Supervisor

Cortica; Torrance (CA); On-site; USD 60,177 - 75,222; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) plan with company matching

Paid holidays and wellness days

Tuition reimbursements

Referral bonuses

Job summary

Cortica in Torrance is seeking a Scheduling Team Services Supervisor to lead daily scheduling operations across various centers. The role includes overseeing team collaboration, ensuring adherence to best practices and Service Level Agreements (SLAs), and providing strategic guidance. Candidates should have at least 3 years of scheduling management experience in ABA or medical services and possess strong problem-solving and communication skills. The position offers a competitive salary range of $60,177.78 - $75,222.22 along with comprehensive benefits.

Qualifications

• 3 years of managing and coordinating scheduling in ABA, DT or medical services.
• Ability to liaise effectively with different teams.
• Strong understanding of customer service principles.

Responsibilities

• Lead daily scheduling operations across various centers.
• Provide strategic guidance and troubleshoot complex issues.
• Ensure adherence to Service Level Agreements (SLAs).
• Conduct quality control and audits of scheduling practices.

Skills

Scheduling principles and best practices

Problem-solving skills

Communication skills

Customer service orientation

Education

Bachelor’s degree

Tools

Axon

Salesforce

Job description

Cortica is looking for a Scheduling Team Services Supervisorto join our expandi ng multi-disciplinary team.

As the Supervisor for the Scheduling Care Coordinators, you will be responsible for leading and overseeing daily scheduling operations across various centers and disciplines, fostering team collaboration and ensuring maximum utilization of authorized hours based on clinical guidelines. You'll serve as the critical point of escalation and support, providing strategic guidance, troubleshooting complex issues, and promoting open communication among team members. Your role will also entail maintaining adherence to Service Level Agreements (SLAs) and ensuring adherence to best practices for optimal scheduling.

We are a rapidly growing healthcare company pioneering the most effective treatment methods for children with neurodevelopmental differences. Our mission is to design and deliver life-changing care – one child, one family, one community at a time. Ultimately, we envision a world that cultivates the full potential of every child. At Cortica, every team member is instrumental in helping us achieve our mission!

We believe a great culture attracts great people. We also believe that great culture and great people working together can change the world. Our hopes and dreams are bold and ambitious. Our mission is to design and deliver life-changing care – one child, one family, one community at a time. Ultimately, we envision a world that cultivates the full potential of every child. At Cortica , every team member in every role is instrumental in bringing our mission and vision to life. Cortica is a n Equal Opportunity Employer.

What will you do?

• Strategic Operational Oversight & Team Collaboration: Lead daily scheduling operations across multiple centers, collaborating with team members to maximize authorized hours and sessions based on clinical recommendations. Proactively identify and address scheduling-related issues, particularly focusing on cancellations, conflicts, and the need for rescheduling activities to filling providers to capacity.
• Team Support, Guidance & Point of Escalation: As a crucial pillar of support for your team, provide strategic guidance, troubleshoot complex issues, and propose solutions to enhance scheduling efficiency and service delivery. Serve as a primary point of escalation for challenging scheduling and operational issues. Promote a culture of open communication, encouraging team members to share their insights and challenges. Use your expertise to mentor team members, fostering their professional growth and strengthening team cohesiveness. This may at times include direct scheduling support, as needed .
• System Leadership: Drive the daily support to Scheduling Care Coordinators using Axon and Salesforce. Collect and relay crucial feedback from Scheduling Care Coordinators to the IT team to stimulate system improvements.
• Quality Control, Auditing, SLA Adherence & Best Practices Implementation: Oversee schedule accuracy, email response times, SF ticket turnaround time, phone call quality, and Careplans in SF, conducting comprehensive audits as necessary. Ensure your teams effectively utilize best practices, systems, processes, and Axon software for optimal scheduling. Uphold adherence to Service Level Agreements (SLAs) .
• Queue Management: Lead the proactive management of cases assignment, focusing in on past due cases, ensuring diligent follow-ups with teammates and reassigning cases based on workload and scheduler PTO.
• Team Development, HR Partnership & Leadership: Lead insightful performance reviews and regular 1:1 meetings with direct reports. Collaborate with the Talent Acquisition Department for the onboarding and training of new hires. Foster ongoing development for staff. Partner with HR and the Director of Scheduling Team Services to handle any personnel issues, ensuring a harmonious and productive working environment.
• Adaptability: Foster a solution-oriented outlook when presented with varying levels of change .
• Multitasking: Showcase your ability to multitask effectively and pivot between competing priorities, ensuring all tasks are handled promptly and accurately .
• Project Management: Demonstrate your proactive and collaborative nature by undertaking various projects as requested and needed .
• Travel: Be prepared to travel between centers as needed, further extending your support and expertise across our scheduling operations .
• Maintain Flexibility: This position may require working outside of normal business hours to meet project deadlines or address urgent matters . The ability to maintain a flexible schedule and be responsive to the organization's needs is essential.

We would love to hear from you if:

• You have a bachelor’s degree (preferred).
• You have 3 years’ managing and coordinating scheduling in ABA, DT and/or medical services.
• You are customer service oriented–friendly, cheerful, and helpful to clients and others while following Cortica policies and procedures.
• You are team oriented and committed to developing collaborative and productive relationships.
• You possess a strong understanding of scheduling principles and best practices with a commitment to continuous learning and improvement.
• You possess strong problem-solving skills with the ability to serve as a point of escalation, provide guidance, and recommend corrective actions to address challenges.
• You have outstanding communication skills, with the ability to liaise effectively with different teams within the organization and provide clear and concise information to team members.
• You have a collaborative mindset driven to foster ongoing relationships to help achieve shared goals.

Cortica cares deeply about the well-being of each member of our team, and we have created a passionate, caring, and growth-minded culture that helps teammates thrive! As a Cortica teammate, we’ll support your well-being through medical, dental, and vision insurance, a 401(k) plan with company matching and rapid vesting, paid holidays and wellness days, life insurance, disability insurance options, tuition reimbursements for professional development and continuing education, and referral bonuses. We value you and the experience you bring to your role, and are proud to provide you with a compensation and benefits package designed to enhance all aspects of your life.

The base pay range for this opening is $60,177.78 - $75,222.22 . According to your skill level, relevant experience, education level, and location, you will receive compensation that fits appropriately within the range.