Clinical Scheduling Specialist II (Float)-1

Dana-Farber Cancer Institute; Boston (MA); On-site; USD 51,000 - 58,000; Full time

Job summary

Dana-Farber Cancer Institute seeks a Clinical Scheduling Specialist I to manage patient appointments according to department guidelines and to provide excellent service to patients, families, physicians, and staff. The role includes gathering detailed clinical information, triaging calls, and coordinating with multiple care providers and research protocols as needed.

Located in Boston, this position emphasizes quality improvement, process optimization, and adherence to patient care standards

Qualifications

• Bachelor's degree in health administration or related field preferred.
• 12–18 months of experience as a Clinical Scheduling Specialist I.
• Strong problem solving and critical thinking skills.

Responsibilities

• Under the direction of scheduling operations management, provides appointment scheduling for single or multiple care providers per guidelines.
• Obtains detailed clinical information face-to-face, by phone or electronically.
• May provide basic information regarding insurance referrals and scheduling.
• Acts as liaison between patient, family and providers; triages calls as needed.
• Prepares, opens, and closes provider schedules and handles daily changes.
• Participates in training for new hires and quality assurance activities.

Skills

Problem solving

Proactive problem solving

Team coordination

Education

Bachelor's degree in health administration or related field

Job description

This position is responsible for all aspects of established patient scheduling in accordance with department scheduling guidelines. Provides superior customer service to all patients, family members, physicians and staff at all times in accordance with the DFCI Customer Service Standards. Assigned to work with a clinical practitioner group consisting of physicians, physician’s assistants, program nurses and nurse practitioners and other care providers, the individual in this position will play a critical role in facilitating all aspects of patient care.

Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, HIV/AIDS, and related diseases. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high-risk and underserved populations. We conduct groundbreaking research that advances treatment, we educate tomorrow's physician/researchers, and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.

• Under the direction of the scheduling operations management team, provides appointment scheduling ranging in complexity from one physician appointment to multiple care provider appointments in accordance with department scheduling guidelines for existing patients
• Obtains detailed clinical information face-to-face, by telephone or electronically
• May provide basic information regarding the need for insurance referral(s)
• Provides general disease or program-specific information to callers/patients within the scope of knowledge and authority
• Performs independent patient and outside provider call triaging and assists in directing patient flow
• Serves as a liaison between patient/family/provider
• Resolves issues directly or ensures appropriate management of call by others
• Recognizes emergencies and appropriately responses using standard operating procedures and critical thinking skills
• May be responsible for scheduling numerous complex research protocols, involving extensive interaction with those associated with in-house studies, grant-funded studies and industry-sponsored clinical trials
• Carries out specific processes in the patient scheduling systems so that correct special billing and revenue processes function properly
• Requires clinical, operational and regulatory knowledge of the standard of care or clinical trial protocol for the patient population coordinated
• Participates in training for new hires
• Prepares, open, and close provider schedules and handles daily schedule changes
• Conduct slide submission as needed
• Other duties and responsibilities as assigned
• Possesses a level of independence requiring knowledge of multiple disease specific programs
• Functions as a content expert/resource Ieader/champion in quality improvement/process improvement initiatives and projects
• Oversees accurate completion of designated responsibilities and processes
• Participates in committees, meetings and in rollouts of new clinical applications and programs
• May participate in the recruiting process by interviewing potential candidates
• Assists in the training and mentoring of staff
• Responsible for running quality assurance and error reports
• Handles complex scheduling and is seen as an expert on the scheduling system
• Responsible for ensuring appropriate coverage in the absence of staff or supervisor
• May be required to Iead staff meetings in the absence of clinical practice support management
• May assist staff with complex administrative responsibilities and intra/inter-institutional coordination and communication
• Other duties and responsibilities as assigned

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

• Strong problem solving and critical thinking skills
• Ability to identify resources within the Institute and exhibit a proactive approach to problem solving
• Mastery of all relevant functions within specific disease center scheduling

MINIMUM JOB QUALIFICATIONS:

The position strongly prefers a bachelor’s degree in health administration or a related field and requires 12-18 months of experience as a Clinical Scheduling Specialist I.

SUPERVISORY RESPONSIBILITIES: None

PATIENT CONTACT:

Yes, interacts with the adult patient population.

At Dana-Farber Cancer Institute, we work every day to create an innovative, caring, and inclusiveenvironment where every patient, family, and staff member feels they belong. As relentless as we are in our mission to reduce the burden of cancer for all, we are committed to having faculty and staff who offer multifaceted experiences. Cancer knows no boundaries and when it comes to hiring the most dedicated and compassionateprofessionals, neither do we.

Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other characteristics protected by law.

EEO Poster

Pay Transparency Statement

The hiring range is based on market pay structures, with individual salaries determined by factors such as business needs, market conditions, internal equity, and based on the candidate’s relevant experience, skills and qualifications.

For union positions, the pay range is determined by the Collective Bargaining Agreement (CBA).

$51,000.00 - $58,200.00