Clinical Scheduling Specialist

Elderwood Administrative Services; Bellevue (NY); On-site; USD 23,000 - 40,000; Full time

Benefits offered by this job

401K with Employer Matching

Health Insurance and PTO Available

Employee referral program

Job summary

Elderwood at Cheektowaga is seeking a seasoned Scheduler to join our team in Cheektowaga, NY. The role requires at least two years of related experience in a high-volume healthcare scheduling setting.

The Scheduling Specialist will generate, manage, and update master nursing schedules, adjusting for budgetary constraints, census fluctuations, and staff leaves. Onsite position with a comprehensive benefits package.

Qualifications

• Associates degree required; Bachelor’s preferred.
• Minimum of six years in a high-paced staffing/scheduling or operations role.
• Proficiency in Microsoft Excel.
• Prior experience with scheduling platforms, especially Kronos.
• Must read/write/speak English at an intermediate or higher level.

Responsibilities

• Acts as the point person for all scheduling staff matters.
• Maintains and uses the master staffing schedule extensively.
• Uses multiple staffing tools and aligns staffing to census expectations.
• Troubleshoots scheduling issues with minimal supervision.
• Understands and applies the PPD staffing metric for staffing decisions.
• Keeps DON/ADON informed for staffing coordination.
• Ensures nursing schedule accuracy in Kronos and related tracking.
• Prepares daily staffing sheets and revises as needed.

Skills

Excel

Scheduling platforms

Education

Associates degree

Bachelors preferred

Tools

Kronos

Job description

Salary

Up to $29 / hour

Overview

Elderwood at Cheektowaga is seeking a seasoned and resourceful Scheduler to join our team and make a difference in the lives of our residents. Minimum of two (2) years of related experience scheduling staff in a high volume healthcare environment is required.

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• 401K with Employer Matching
• Health Insurance and PTO Available
• Employee referral program

This onsite position is located in Cheektowaga, NY.

Are you organized? Do you like to problem-solve? Do you understand the metrics of scheduling? Elderwood at Cheektowaga is looking for you! Full-time Nursing Staff Scheduler position available!

The Clinical Scheduling Specialist generates, manages and updates master schedules for the nursing department while making adjustments as needed according to budgetary constraints, census fluctuations, attendance tracking, benefit accrual entries, and leaves of absence.

Responsibilities

1. Acts as the point person and lead for all matters related to scheduling staff.

2. Thoroughly understands and uses the master staffing schedule extensively.

3. Uses multiple staffing tools intricately and possesses an in-depth understanding staffing to census expectations.

4. Troubleshoots and effectively problem-solves staffing complexities with minimum supervision.

5. Displays understanding of PPD metric and how to staff accordingly.

6. Maintains regular, consistent communication with DON/ADON to ensure coordination of staffing.

7. Maintains accuracy of nursing schedule in Kronos and all required tracking.

8. Prepares daily staffing sheets with continual revisions as necessary.

9. Follows company policies for staffing as well as budgeted guidelines for assignment of staff.

10. Completes a listing of vacant nursing positions for DON weekly.

11. Schedules staff time off requests according to established guidelines and the DON/ADON's approval/direction.

12. Ensures at least one other staff member is trained on the Staffing Specialist’s position in the event of vacation, sick leave, vacancy, etc.

13. Identifies critical or difficult to fill positions/shifts and takes proactive action to balance the schedule.

14. Reviews daily exception logs for payroll and assists with payroll preparation for the nursing and nursing admin department.

15. Communicates regularly with agency contacts and maintains positive, proactive business relationships.

16. Collaborates with human resources regarding policy implementation, compliance for new staff (both internal and agency) and properly communicates all staff requests (e.g. status changes).

17. Displays professionalism and ability to work in a high volume, fast-paced environment.

18. Communication expert with the ability to approach staff easily, form strong relationships and persuade staff to assist in times of need.

19. Consistently demonstrates fairness and impartiality in accordance with company scheduling/staffing practices.

20. Utilizes electronic timekeeping system as directed.

Qualifications

• Minimum of Associates degree (Bachelors preferred)
• Minimum of six (6) years of related experience in a high paced environment preferably in staffing/scheduling or operations
• Proficiency in Microsoft Excel
• Prior experience with scheduling platforms, specifically Kronos, strongly preferred
• This position requires regular interaction with residents, coworkers, visitors, and/or supervisors.In order to ensure a safe work environment for residents, coworkers, visitors, and/or supervisors of the Company, and to permit unfettered communication between the employee and those residents, coworkers, visitors, and supervisors, this position requires that the employee be able to read, write, speak, and understand the English language at an intermediate or more advanced level.

EOE Statement

WE ARE AN EQUAL OPPORTUNITY EMPLOYER. Applicants and employees are considered for positions and are evaluated without regard to mental or physical disability, race, color, religion, gender, national origin, age, genetic information, military or veteran status, sexual orientation, marital status or any other protected Federal, State/Province or Local status unrelated to the performance of the work involved.