Clinical Research Project Coordinator

Intermountain Healthcare Inc.; United States; Hybrid; USD 65,000 - 90,000; Full time

Job summary

Intermountain Healthcare Inc. is seeking a Research Project Coordinator to advance innovative clinical and federally funded research that aims to improve patient care across the system.

You will partner with investigators, research teams, and sponsors to manage timelines, budgets, regulatory requirements, and deliverables from startup through closeout. This hybrid role demands strong organization, communication, and stakeholder management.

Qualifications

• Experience coordinating clinical research or healthcare-related projects.
• Knowledge of federally funded research programs (NIH, DoD, PCORI, AHRQ, CDC, or similar).
• Experience with research startup activities, budgeting, regulatory processes, and study management.
• Strong organizational, communication, and stakeholder management skills.
• Willingness to travel within the Intermountain system and work from different locations.

Responsibilities

• Research Support and Administration: support various clinical research studies and departments across the Intermountain system.
• Project Planning & Execution: define, develop, and execute clinical research project plans.
• Budget & Scope Management: develop budget and scope documents for studies.
• Study Requirements & Compliance: ensure sponsor and study requirements are met.
• Quality Assurance & Documentation: participate in QA plans and track deliverables.
• Study Lifecycle Management: manage startup, maintenance, and closeout activities.
• Medicare Coverage Analysis: support development of Medicare Coverage Analysis.
• Auditing & Risk Management: coordinate project assessments and risk strategies.

Skills

Budgeting

Financial negotiation

Attention to detail

Multitasking

Communication skills

Task prioritization

Process improvement

Critical thinking

Collaboration

Research

Education

Bachelor's degree in clinical or life science field, business, or healthcare operations

Tools

Word processing

Spreadsheets

Database software

Internet

E-mail

Scheduling applications

Job description

Job Description

Research Project Coordinator | Clinical Research

Make a meaningful impact on the future of healthcare research. As a Research Project Coordinator , you'll play a key role in advancing innovative clinical and federally funded research projects that improve patient care and outcomes across the Intermountain Health system.

In this collaborative role, you'll partner with investigators, research teams, and sponsors to manage study timelines, budgets, regulatory requirements, and project deliverables from startup through closeout. You'll thrive if you enjoy coordinating complex projects, building strong relationships, and keeping multiple priorities moving forward.

What You'll Bring

• Experience coordinating clinical research or healthcare-related projects
• Knowledge of federally funded research programs (NIH, DoD, PCORI, AHRQ, CDC, or similar)
• Experience with research startup activities, budgeting, regulatory processes, and study management
• Strong organizational, communication, and stakeholder management skills

Join a mission-driven team where your work directly supports groundbreaking research and helps improve lives.

Work Schedule

Hybrid role - Position requires on-site presence at times for training and meetings.

Core business hours: Monday-Friday, 8:00 a.m. - 5:00 p.m.

Essential Functions

Research Support and Administration: Support various clinical research studies and departments across the Intermountain system. Based on role, may coordinate (1) review of IRB/HRPP submissions and provide support to research oversight committees and research programs, coordinate review and oversee submission, or (2) centralized administrative and technical functions associated with grants, contracts and other agreements from external funding sources.

Project Planning & Execution: Define, develop, and execute clinical research project plans, including work plans and schedules. Identify needed resources, roles, and responsibilities for assigned studies. Facilitate feedback from key participants and participate as a team member when needed.

Budget & Scope Management: Develop comprehensive budget and scope documents for clinical research studies. Assist with business case and proposal development, including budget preparation and completion of required forms for internal and external routing.

Study Requirements & Compliance: Analyze study requirements to ensure sponsor and study requirements are met. Communicate impacts on existing studies to internal and external stakeholders. Look for cost-effective methods to facilitate study execution while meeting functional and regulatory requirements.

Quality Assurance & Documentation: Participate in quality assurance plans and reviews as requested. Document clinical research study deliverables, track and communicate timelines, and prepare reports and presentations on findings. Ensure completion of deliverables per specified deadlines. Support research billing by reviewing research accounts and reconciling invoices.

Study Lifecycle Management: Manage study startup, maintenance, and closeout activities. Provide support and guidance to Clinical Research study teams on study financials, and act as a source expert and liaison. As requested, provide support and back up as clinical research coordinator.

Medicare Coverage Analysis: Support the development of Medicare Coverage Analysis for clinical trials. Draft and prepare coverage analysis documents, review reimbursement guidelines, ensure correct billing, and provide coverage review.

Auditing & Risk Management: Coordinate project assessments and response planning. Communicate risks, develop and execute strategies, and lead auditing activities to ensure compliance with guidelines and regulations.

Skills

• Budgeting
• Financial negotiation
• Attention to detail
• Multitasking
• Clear written and verbal communication
• Task Prioritization
• Process Improvement
• Critical thinking
• Collaboration
• Research

Minimum Qualifications

Experience in a role requiring effective organizational skills; effective follow-through, and commitment to excellence, effective professional communication skills; Ability to communicate with others in a clear, understandable, and professional manner as well as strong interpersonal skills: Ability to work with personnel at all levels to gather information, communicate compliance requirements and handle complex issues within an often-sensitive political environment.

Demonstrated experience working in a collaborative team environment.

Experience using word processing, spreadsheet, database, internet, e-mail, and scheduling applications.

Ability and willingness to travel within the Intermountain system and work from different locations as assigned. Occasional overnight travel may be required.

Clinical licensure, experience or certification may be required due to grant funding requirements. - Bachelor's Degree in a clinical or life science field, business, or healthcare operations. A degree must be obtained through an accred