Clinical Research Program Coordinator - Internal Medicine, Cardiology

Virginia Commonwealth University; Richmond (VA); On-site; USD 55,000 - 62,000; Full time

Benefits offered by this job

Health benefits

Tuition benefits

Retirement options

Employee discounts

Career development opportunities

Job summary

Virginia Commonwealth University’s Pauley Heart Center seeks a Clinical Research Coordinator to support a high-volume cardiovascular program. You will coordinate startup, activation, and ongoing study operations in a fast-paced team environment.

The role emphasizes regulatory compliance, data management, manuscript support, and collaboration with investigators, staff, and sponsors; requires strong organization, communication, and the ability to manage multiple priorities.

Qualifications

• Bachelor’s degree in health sciences or related field, or 3 years in clinical/healthcare/research.
• Strong organizational skills and ability to manage multiple priorities.
• Excellent written and verbal communication for multidisciplinary teams and external partners.
• Proficiency with Microsoft Office and ability to learn new research systems.
• Detail-oriented with the ability to handle confidential information.
• Ability to work independently while contributing to a collaborative team.

Responsibilities

• Serve as liaison among cardiology researchers, investigators, sponsors and staff.
• Coordinate startup and activation of new clinical studies and ongoing study logistics.
• Schedule participants, visits, meetings, and manage study coordination tasks.
• Support regulatory, data management, and sponsor communications as needed.

Skills

Organization

Communication

Multidisciplinary collaboration

Attention to detail

Independent worker

Teamwork

Professionalism

Education

Bachelor's degree in health sciences or related field

or 3 years clinical/research experience

Tools

Microsoft Office Suite

Job description

Advertising Summary:

Virginia Commonwealth University (VCU)School of Medicine is a premier academic medical center located inthe heart of Richmond. Accounting for almost half of VCU’ssponsored research, the School of Medicine is internationallyrecognized for patient care and education. Virginia CommonwealthUniversity is an equal opportunity employer.

Unit:

School Of Medicine MBU

Department:

Internal Medicine

Department Summary:

Founded more than 20 years ago,the Pauley Heart Center is today the top-ranked heart center inVirginia.

Cardiovascular disease (CVD) is the leading cause of deathnationwide and in Virginia. Pauley's mission is to improvecardiovascular care and reduce health disparities for all throughinterdisciplinary, cutting-edge, clinical, translational andcommunity-based research; training and developing the nextgeneration of cardiovascular clinicians and researchers across alllevels of education; and providing innovative and accessiblecardiovascular procedural care (both surgical and catheter-based)that is the best in the Commonwealth. Pauley is a regional andnational leader in research, education, and clinical programsinvolving electrophysiology; advanced cardiac imaging (MRI, CT,echo); advanced heart failure, including device-based treatments,total artificial heart, and heart transplant programs;cardio-oncology; high-risk percutaneous coronary interventions;adult congenital heart disease; and exercise-based cardiovasculardisease prevention.

Position Summary:

The Clinical Research Program Coordinator provides operational andadministrative support for a high-volume cardiovascular clinicalresearch program under the direction of the Lead CardiologyClinical Research Manager. This position serves as a centralliaison among clinical area managers, investigators, studysponsors, research staff, and institutional partners to facilitatethe efficient startup, implementation, and ongoing management ofclinical research studies. The coordinator helps ensure thatresearch activities are well organized, compliant withinstitutional and regulatory requirements, and aligned with studytimelines. This role also provides broad programmatic supportacross study operations, regulatory activities, fiscaladministration, academic productivity, and traineeengagement.

Core Responsibilities:

1. Clinical Research Operations and Study Coordination

• Serve as the primary liaison between the Cardiology ClinicalResearch Manager and clinical area managers, investigators, studysponsors, and research personnel to facilitate communication andcoordinate research activities.
• Support the startup and activation of new clinical researchstudies by coordinating operational requirements and ensuringreadiness within the clinical environment.
• Perform study coordination activities, including participantscheduling, visit coordination, and study logistics, asassigned.
• Coordinate investigator, laboratory, and multidisciplinaryresearch meetings to support study planning, implementation, andongoing collaboration.
• Monitor study progress, including startup milestones,enrollment goals, and project timelines, escalating potentialdelays or barriers as appropriate.
• Assist with special projects and provide operational support tomaintain efficient research program workflows.

2. Program Administration & Research Support

• Provide administrative support for research fiscal activities,including coordination with pre-award and post-award administratorsas needed.
• Assist with sponsor communications, study documentation,contracts, and other administrative processes supporting clinicalresearch operations.
• Support manuscript preparation and submission, includingformatting, reference management, journal submission, and documentcoordination.
• Assist investigators with preparation and maintenance of NIHand other sponsor biosketches, curricula vitae, and supportingdocumentation.
• Prepare correspondence, reports, presentations, and otherprogram documents to support research initiatives and leadershipneeds.
• Perform additional administrative and operational duties asassigned to support the cardiovascular clinical researchprogram.

3. Collaboration, Education & Program Development

• Foster effective communication and collaboration amonginvestigators, research coordinators, clinical staff, sponsors, andinstitutional stakeholders.
• Support the onboarding, orientation, and mentorship ofundergraduate students, graduate students, medical students,postdoctoral fellows, and clinical fellows participating in theresearch program.
• Assist trainees with research documentation, projectorganization, and program-related activities under investigatorsupervision.
• Promote consistent research processes and best practices toenhance program efficiency and quality.
• Contribute to continuous improvement initiatives thatstrengthen research operations, participant recruitment, andoverall program performance.

4. Regulatory, Data & Documentation Management

• Maintain essential study documents and investigator files inaccordance with institutional policies, sponsor requirements, andGood Clinical Practice (GCP) guidelines.
• Assist regulatory coordinators with Institutional Review Board(IRB) submissions, continuing reviews, amendments, safetyreporting, and other regulatory activities as needed.
• Support study data management activities, including data entry,quality assurance, document reconciliation, and queryresolution.
• Ensure accurate organization, maintenance, and archival ofstudy records and research documentation.
• Prepare and maintain reports, tracking tools, and study metricsto support program oversight and compliance.

Qualifications:

Minimum Qualifications

• Bachelor's degree in a health sciences, biological orbehavioral sciences, public health, nursing, or related programor three (3) years of experience working in a clinical,healthcare, or research environment.
• Strong organizational skills with the ability to managemultiple priorities, deadlines, and projects simultaneously.
• Excellent written and verbal communication skills, with the ability to collaborate effectively with multidisciplinary teams andexternal partners.
• Demonstrated proficiency with Microsoft Office Suite (Word,Excel, Outlook, PowerPoint) and the ability to learn new softwareapplications and research systems.
• Strong attention to detail and ability to maintain accuraterecords while handling confidential information.
• Ability to work independently while exercising sound judgmentand contributing effectively as a member of a collaborativeteam.
• Demonstrated ability to work in and foster an environment ofrespect, professionalism and civility with a population of faculty,staff, and students from all backgrounds and experiences, or acommitment to do so as a staff member at VCU.

Preferred Qualifications

• Prior experience supporting clinical research, clinical trials,or academic research in a healthcare or university setting.
• Working knowledge of Good Clinical Practice (GCP), humansubjects research regulations, or Institutional Review Board (IRB)processes.
• Experience with clinical research databases or electronic datacapture systems (e.g., REDCap, OnCore, Epic, or sponsor electronicdata capture platforms).
• Experience coordinating meetings, managing project timelines,or providing administrative support for complex programs ormultidisciplinary teams.
• Experience supporting scholarly activities, includingmanuscript preparation, literature management, grant applications,or preparation of NIH biosketches.

Salary Range:

$55,000 - $62,000

Benefits:

All full-time university staff are eligible forVCU’s robust benefits package that includes comprehensive health benefits, paid annualand holiday leave, generous tuition benefits, retirement planningand savings options, tax-deferred annuity and cash match programs,employee discounts, well-being resources, abundant opportunitiesfor career development and advancement, and more.

FLSA Exemption Status:

Exempt

Hours per Week:

40

Restricted Position:

Yes

ORP Eligible:

No

Flexible Work Arrangement:

Fully Onsite

University Job Title:

3411B - Clinical Research CoordinatorBase

Contact Information:

Contact Name: OliviaBotelho

Contact Email: [e-mail]