Clinical Research Operations Specialist - Clinical Trial Budgets

NYU Grossman School of Medicine; New York (NY); On-site; USD 70,000 - 91,000; Full time

Job summary

NYU Grossman School of Medicine is seeking a Clinical Research Operations Specialist to serve as the primary contact for investigators within an assigned portfolio for clinical trial budgets. The role involves developing complete internal budgets, applying inflation and margins, and ensuring all fees are accounted for.

The position requires five or more years of budget development and negotiation experience, a Bachelor’s in accounting/finance or healthcare, and strong Excel skills.

Qualifications

• Bachelor's degree in accounting, finance or healthcare related field required.
• Five or more years experience developing and negotiating budgets.
• Prior experience in clinical research and/or in research billing compliance required.
• Analytical, mathematical, and accounting skills to produce accurate data.
• Advanced knowledge of Excel.

Responsibilities

• Develop an internal budget using the billing grid and prospective reimbursement analysis.
• Review amendments for impact to budget and contract; initiate processes when necessary.
• Maintain transparency with study teams on budget status.
• Serve as liaison between department/investigator and central office on preaward budget.
• Load budget into PeopleSoft and create chart strings; manage invoicing terms.

Skills

Budget development

Budget negotiation

Excel proficiency

Communication skills

Analytical skills

Education

Bachelor's degree in accounting, finance or healthcare related field

Tools

PeopleSoft

Clinical Research Management system

Job description

NYU Grossman School of Medicine is one of the nation's top-ranked medical schools. For 175 years, NYU Grossman School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of NYU Langone Health, the Grossman School of Medicine at its core is committed to improving the human condition through medical education, scientific research, and direct patient care. At NYU Langone Health, equity and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace inclusion and individual skills, ideas, and knowledge. For more information, go to med.nyu.edu, and interact with us on LinkedIn, Glassdoor, Indeed, Facebook, X and Instagram.

Position Summary:

We have an exciting opportunity to join our team as a Clinical Research Operations Specialist.

This position will serve as the primary point of contact for investigators and study teams within an assigned portfolio for clinical trial budgets.

Job Responsibilities:

• Using the internal billing grid/prospective reimbursement analysis, develops a complete internal budge assuring that all research procedure, subject, personnel and administrative fees are accounted for.
• Applied appropriate inflation and margin rates Perform other duties as assigned
• Reviews study amendments for impact to budget and contract and initiates those processes when necessary
• Maintains transparency with study teams as to status of budget
• Serves as the primary liaison between the department/investigator and central office on all matters of study preaward budget processes Releases the study for activation when central office processes are complete and budget and contract are final
• Collaborates with Research Finance to load an appropriate budget into PeopleSoft and create the chart string Enters finalized sponsor invoicing terms and entered into Clinical Research Management system, including appropriate visit descriptions and payments, invoiced separately procedures, optional procedures, subject stipend and travel terms and other reimbursable items.
• Collaborates with sponsored projects staff to ensure final negotiated budget and billing terms are incorporated into executed clinical trial agreement
• Compares completed internal budget against sponsor offer and negotiates with sponsor until a satisfactory reimbursement schedule is obtained

Minimum Qualifications:

• A Bachelors degree in accounting, finance or healthcare related field required
• Five or more years experience developing and negotiating budgets.
• Prior experience in clinical research and/or in research billing compliance required
• A working understanding of research billing compliance including National Coverage Determinations (NCCDs) for coverage of routine costs and the CMS Clinical Research Policy required
• Analytical, mathematical, and accounting skills to produce accurate data and/or recommendations.
• Demonstrated advanced knowledge and expertise in the use of Excel.
• Excellent communication skills (oral, written, and interpersonal) to effectively interpret instructions, convery and present information and interact with a wide variety of people in a helpful, effective, and informative manner using tact and diplomacy.

Preferred Qualifications:

• Prior experience as a study coordinator is highly desirable Knowledge of pre-and-post award grant management desired
• Prior experience with oncology clinical trials desired

Qualified candidates must be able to effectively communicate with all levels of the organization.

NYU Grossman School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents. At NYU Langone Health, we are committed to supporting our workforce and their loved ones with a comprehensive benefits and wellness package. Our offerings provide a robust support system for any stage of life, whether it's developing your career, starting a family, or saving for retirement. The support employees receive goes beyond a standard benefit offering, where employees have access to financial security benefits, a generous time-off program and employee resources groups for peer support. Additionally, all employees have access to our holistic employee wellness program, which focuses on seven key areas of well-being: physical, mental, nutritional, sleep, social, financial, and preventive care. The benefits and wellness package is designed to allow you to focus on what truly matters. Join us and experience the extensive resources and services designed to enhance your overall quality of life for you and your family.

NYU Grossman School of Medicine is an equal opportunity employer and committed to inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration. We require applications to be completed online.

View Know Your Rights: Workplace discrimination is illegal.

NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $70,481.60 - $91,000.00 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

To view the Pay Transparency Notice, please click here