Clinical Research Finance Analyst

NYU Langone Hospitals; New York (NY); On-site; USD 70,481 - 75,000; Full time

Job summary

NYU Langone Hospitals is looking for a Clinical Research Finance Analyst to manage post-award financial operations for industry-sponsored clinical trials. The role involves ensuring accurate billing, collaborating with diverse teams, and monitoring financial processes.

Applicants should possess a Bachelor’s degree in a relevant field and have at least 3 years of experience in invoicing or finance. Proficiency in PeopleSoft and Excel is preferred. This position offers a salary range of $70,481.60 to $75,000.00 annually.

Qualifications

• Student with a Bachelor’s degree in Healthcare Administration, Business, Finance, Accounting, or a related degree.
• 3 years of prior experience with invoicing, post‑award finance or accounting in a healthcare or research setting.
• Prior experience with PeopleSoft financials.
• Advanced database and spreadsheet skills (Excel).
• Excellent verbal and written communication skills.

Responsibilities

• Perform financial management of industry‑sponsored clinical trials.
• Collaborate with investigators to ensure accurate billing processes.
• Assist in managing accounts receivable and closeout processes.
• Monitor invoicing and close‑out processes for active studies.
• Communicate effectively with staff and external sponsors.

Skills

Invoicing

Post-award finance

Advanced Excel skills

Communication skills

Education

Bachelor's degree in Healthcare Administration, Business, Finance, Accounting, or related

Tools

PeopleSoft financials

Clinical Trials Management Systems

Microsoft Office

Job description

Position Summary

We have an exciting opportunity to join our team as a Clinical Research Finance Analyst. The Clinical Research Finance team within Sponsored Research Operations seeks a Clinical Research Finance Analyst. This position provides post‑award financial management of industry‑sponsored clinical trials, ensuring accurate and timely payments from clinical trial sponsors. It liaises with internal and external customers, consults with faculty, the Clinical Research Support Unit, and Departmental Administrative personnel regarding billing, accounts receivable, payment reconciliation, and accurate and timely completion of the study closure process.

Job Responsibilities

• Financial Controls and Compliance: Perform work within the established goals and objectives for Research Financial Operations. Collaborate with investigators and study teams to ensure accuracy and completeness of clinical trial billing. Manage Accounts Receivable, Reconciliation and Closeout Processes for clinical trials.
• Position Specific: Complete timely and accurate invoicing process compliant with institutional policies, working with all parties and systems involved in the financial management of clinical trials. Track start‑up and recurring fees and support processes related to the recognition and transfer of fees to appropriate departments. Maximize reimbursement for clinical trial‑related work. Monitor active studies, invoicing and close‑out process. Assist in account management monitoring and close‑out process as directed. Monitor central mailbox for invoicing related items. Match payments to receivables in the clinical research management system and resolve issues with over or under‑payment with the study sponsor. Maintain required databases to support monitoring of active studies, invoicing and close‑out process.
• Planning, Organizing, Collaborating and Decision Making: Perform within plan, established priorities and across multiple functional areas. Exercise initiative and sound judgment in performance. Escalate issues appropriately. Contribute meaningfully to developing solutions and independently complete assigned work in a timely manner. Prepare in advance for meetings and maintain minutes and action items.
• Monitoring, Quality Control, Reporting and Record Keeping: Assist Billing Team Lead in developing exception reporting, perform routine quality control. Maintain an accessible electronic final copy of all external formal submissions. Provide guidance and departmental support related to the management and monitoring of industry‑sponsored studies.
• Quality Control (Improving Business Processes): Follow all SLAs and procedures and assist in cross‑training for staff. Manage and resolve exceptions. Perform root cause analyses when appropriate. Practice Continuous Improvement.
• Communication: Communicate effectively with staff, peers, senior management and faculty. Positively represent the institution when dealing with sponsors and outside institutions.
• Additional Position Specific Responsibilities: Understand and adhere to the principles of Research Administration and Compliance. Follow NYU policies and procedures. Exercise good judgment and effectively prioritize work. Embrace the practice of Continuous Improvement. Deliver accurate and timely deliverables. Lead and motivate others. Act as a change agent. Be accountable, collegial and ethical.

Minimum Qualifications

• Student with a Bachelor’s degree in Healthcare Administration, Business, Finance, Accounting, or a related degree.
• 3 years of prior experience with invoicing, post‑award finance or accounting in a healthcare or research setting.
• Prior experience with PeopleSoft financials.
• Advanced database and spreadsheet skills (Excel).
• Excellent verbal and written communication skills.

Preferred Qualifications

• Bachelor’s degree in Healthcare Administration, Business, Finance, Accounting, or a related degree.
• 3 years of prior experience with invoicing, post‑award finance or accounting in a healthcare or research setting.
• Excellent communication skills, verbal and written.
• Strong working knowledge of Microsoft Office products with advanced Excel skills preferred.
• Experience with Clinical Trials Management Systems preferred.

Equal Employment Opportunity

NYU Grossman School of Medicine is an equal‑opportunity employer and is committed to inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration.

Salary Range

The salary range for this role is $70,481.60 – $75,000.00 annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need.