Clinical Research Financial Coordinator I - Radiology

Washington University in St. Louis; St. Louis (MO); On-site; USD 50,000 - 82,000; Full time

Job summary

Washington University in St. Louis seeks a Billing Coordinator for clinical trials to oversee invoicing and payment reconciliation.

You will review protocols and budgets to determine study charges and coordinate with multiple departments to develop study-specific billing plans. As a liaison between university and hospital billing, you will ensure SOC vs research billing alignment, finalize monthly invoices with sponsors, and maintain budgets within clinical trial agreements.

Qualifications

• Bachelor's degree or combination of education and/or experience may substitute for minimum education.
• Finance or business management experience: 5 years
• Driver's License: A driver's license is not required for this position.

Responsibilities

• Review protocols to identify services and create a budget for billing.
• Coordinate with study teams to distinguish SOC vs Research procedures.
• Implement billing, invoicing, and reconciliation applications.
• Prepare budgets and negotiate with sponsors; integrate budgets into clinical trial agreements.
• Ensure charges are billed to the correct research accounts and compliant.

Skills

Interpersonal Communication

Spreadsheets

Computer Applications

Databasing

Education

Bachelor's degree

Job description

Location

SAINT LOUIS, MO 63110

Scheduled Hours

40

Position Summary

Coordinates clinical trials invoicing and payment reconciliation. Reviews clinical trial protocols and negotiated budgets to determine research charges and appropriate funds. Coordinates with numerous departments to establish study specific billing plans. Serves as a point of contact to facilitate data sharing between the University and Hospital billing matrix, a process for determining standard of care vs research funded patient billing. Executes billing plans for each study.

Job Description

Primary Duties & Responsibilities:

• Performs a thorough review of new protocols, protocol amendments, and Investigator initiated concept studies to identify study related procedures and services, then organizes them into a schema to create a budget for billing. In collaboration with the study team leads and PI, identifies and differentiates between Standard of Care (SOC) vs Research procedures. Distributes pertinent information to PI, pharmacy, nursing, lab, imaging and other departments as required to ensure schema accurately depicts the requirements of each contributor.
• Implements database and spreadsheet applications for billing, invoicing, and reconciling using a variety of WashU system related applications.
• Maintains regular contact with sponsor to finalize monthly invoices and tracks revenue and outstanding invoices.
• Utilizing internal costs, historical study metrics and the sponsor's budgetary proposal, prepares a budget to be sent to the sponsor to begin negotiations. Maintains regular contact with sponsor to finalize the budget and facilitates inclusion of the budget into the formal Clinical trial agreement through regular contact with staff in the University contracts office for clinical trials.
• Coordinates with research regulatory staff to ensure each study's consent form correctly identifies which procedures are paid for by the study and which procedures will be billed to insurance (SOC vs R) in alignment with the final clinical trial agreement and ensure charges have been routed to research appropriately.
• Conducts a line-by-line review of all final Clinical trial agreements to ensure final contracts accurately reflect the budget terms agreed upon.
• Prepares an individual study plan to assist the study coordinators in completing study procedures and to ensure that supporting departments' charges for study services are appropriately captured and billed to the study.
• Coordinates with financial billing contact for each study to ensure that billing and collection activities are in accordance with established budget.
• Provides the University and Hospital research billing compliance office with each studies billing plan based on the final budget approved and the fully executed contract. Works with these offices to provide clarification, corrections and updates to the billing plan through the life of the study.
• Serves as the Point of Contact to troubleshoot compliance problems and questions.
• Performs other duties as assigned.

Working Conditions

Job Location/Working Conditions:

Normal office environment.

Physical Effort

Typically sitting at desk or table.

Repetitive wrist, hand or finger movement.

Equipment

Office equipment.

Required Qualifications

Education: Bachelor's degree or combination of education and/or experience may substitute for minimum education.

Certifications /Professional Licenses : No specific certification/professional license is required for this position.

Work Experience: Finance Or Business Management Areas (5 Years)

Skills: Not Applicable

Driver's License: A driver's license is not required for this position.

More About This Job

WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Preferred Qualifications

Education: Bachelor's degree - Business

Certifications /Professional Licenses : No additional certification/professional licenses unless stated elsewhere in the job posting.

Work Experience: No additional work experience unless stated elsewhere in the job posting.

Skills: Computer Applications, Databasing, Interpersonal Communication, Spreadsheets

Grade

G10

Salary Range

$49,700.00 - $82,100.00 / Annually

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.