Clinical Research Financial Analyst

Biological Sciences Division at the University of Chicago; Chicago (IL); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Health benefits

Retirement plans

Paid time off

Job summary

The Biological Sciences Division at the University of Chicago is seeking a Clinical Research Financial Analyst to support revenue cycle operations within the Office of Clinical Research. This role involves coordinating billing and compliance activities to ensure adherence to federal, state, and local regulations. Responsibilities include conducting billing audits, generating reports, and developing training materials to promote financial compliance.

Candidates should possess a relevant degree and 2–5 years of experience in clinical research billing, with a strong emphasis on analytical skills and attention to detail. The position is based in an office environment and offers a range of benefits.

Qualifications

• A college or university degree in a related field.
• 2–5 years of experience in a related discipline.
• Experience with healthcare clinical research billing is preferred.

Responsibilities

• Perform all research billing activities, including daily charge reviews.
• Conduct billing quality assurance and audits.
• Assist in developing training materials related to research billing.

Skills

Knowledge of Medicare Clinical Trials Policy

Expertise in CPT, Modifiers, ICD, and HCPCS coding

Strong analytical skills

Excellent attention to detail

Proficient in Microsoft Excel

Strong communication and interpersonal skills

Problem-solving skills

Education

Bachelor’s degree in finance, accounting, business administration, or health information management

Tools

Epic Research Billing functions

Clinical Trial Management system (CTMS) such as OnCore

Job description

About the Department

The Office of Clinical Research (OCR) was created to advance the missions of the University of Chicago Biological Sciences Division and the University of Chicago Medical Center by developing and supporting infrastructure components related to clinical and translational research. OCR is divided into two groups: the Institutional Review Board Administrative Staff (IRB) and the Research Operations and Conduct group (ROC). OCR focuses on six core service areas: Human Subject Protection (IRB), Training and Education, Regulatory and Contract Oversight, Quality Assurance/Reporting and Auditing, Financial/Billing Compliance, and Institutional Infrastructure.

Job Summary

The Clinical Research Financial Analyst supports revenue cycle operations in the Office of Clinical Research, coordinating billing and compliance activities with managerial and executive staff. Working under the Associate Director of Research Billing Compliance, the analyst promotes a culture of financial compliance by ensuring research studies comply with federal, state, and local regulations and guidelines. Responsibilities include supporting research revenue cycle management, processing payments, reviewing billing documentation, and producing financial reporting.

Responsibilities

• Perform all research billing activities such as daily charge review, billing issue resolution, reconciliation, and payment of research accounts.
• Conduct research billing quality assurance activities, including patient billing audits, study audits, device audits, and validation of data in institutional systems (Epic, IRB system, CTMS, etc.).
• Assist in developing training and resource materials related to research billing and financial management.
• Follow standard operating procedures and policies to ensure compliant research billing as mandated by regulatory agencies (FDA, OHRP, OIG, CMS).
• Understand coding procedures, workflow issues, billing infrastructure, and performance of Clinical Revenue staff.
• Generate Epic and CTMS reports for analysis, monitoring, and process improvement of research billing metrics.
• Collaborate with Clinical Trial Financial Group, Hospital Revenue Cycle team, study teams, research subjects, IRB, and other stakeholders to address research billing challenges.
• Ensure compliance with Medicare’s Clinical Trial Policy, federal regulations, and contractual agreements.
• Maintain knowledge of Medicare’s Clinical Trial Policy (NCD 310.1) and related guidance.
• Develop and maintain policies, SOPs, and SOWs related to the clinical research billing process.
• Stay current on internal processes, Medicare, national and local regulations, guidelines, and policies governing research billing.
• Prioritize chart documentation and maintain requirements within the department while accurately posting professional fees.
• Inform administrators, physicians, and coders of regulatory changes.
• Participate and lead training sessions, audits, and compliance awareness initiatives.
• Perform other related work as needed.

Education

Minimum: A college or university degree in a related field.

Experience

Minimum: 2–5 years of experience in a related discipline.

Preferred Qualifications

• Education: Bachelor’s degree in finance, accounting, business administration, or health information management.
• Experience: 2–4 years’ experience with healthcare clinical research billing, preferably in an academic medical setting, clinical research management, or health system operations.
  Experience with Epic Research Billing functions.
  Experience with a Clinical Trial Management system (CTMS) such as OnCore and financial software or ERP systems.
  Accounting and finance experience strongly preferred.
• Competencies: Knowledge of Medicare Clinical Trials Policy and other federal, state, and institutional regulations; expertise in CPT, Modifiers, ICD, and HCPCS coding; strong knowledge of clinical trial contracting, revenue recognition principles, and guidelines (e.g., ICH‑GCP); excellent attention to detail and analytical skills; strong communication and interpersonal skills; expertise in Microsoft Excel; strong investigative and problem‑solving skills.

Working Conditions

Office environment.

Application Documents

• Resume (required)
• Cover Letter (required)

Benefits

Benefits Eligible: Yes. The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.

Posting Statement

The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University’s Notice of Nondiscrimination. Job seekers in need of a reasonable accommodation to complete the application process should call 773‑702‑5800 or submit a request via Applicant Inquiry Form. All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment; the University considers conviction information on a case‑by‑case basis, assessing the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.