Clinical Research Coverage Analyst

The University of Chicago; Chicago (IL); On-site; USD 65,000 - 90,000; Full time

Job summary

The University of Chicago Office of Clinical Research seeks a Coverage Analyst to ensure billing compliance for clinical research and to support the Clinical Trial Management System (Oncore). The role evaluates protocols, budgets, consent forms, and study documents to produce coverage analyses and determine Qualifying Clinical Trials under Medicare policies.

As a member of the RSCA Unit, you will collaborate with research teams, prepare calendars, train staff, and ensure auditable, compliant

Qualifications

• Education: a college or university degree is required.
• Experience: 2–5 years in a related field is preferred.
• Certifications: Not specified in detail.

Responsibilities

• Reviews clinical trial protocols, budgets, contracts, and informed consent documents to inform billing designations.
• Creates detailed coverage analyses that outline the billing of clinical items and services required by research studies.
• Develops study calendars within the Clinical Trial Management System, Oncore.
• Ensures consistency in the application of Medicare and other applicable rules across studies and alignment of study documents with billing regulations.
• Works collaboratively with key offices to harmonize regulatory and budgetary processes in clinical trials.
• Communicates the results of coverage analyses to principal investigators and study teams with explanations and clarifications.
• Ensures that coverage analyses outputs are reviewable and auditable for quality and compliance.
• Recruits, onboards, and trains new clinical research staff to ensure adherence to billing procedures.
• Coordinates department or clinic compliance with guidance.
• Prepares and submits all compliance documentation regularly.
• Coordinates compliance committee meetings.

Skills

Regulatory compliance

Budget analysis

Auditing

Documentation

Communication

Education

Bachelor's degree

Tools

Oncore CTMS

Job description

DepartmentBSD OCR - CTMS Support Unit

About the Department

The Office of Clinical Research (OCR) is dedicated to supporting the infrastructure for the management and administration of clinical research at The University of Chicago as well as individual research programs with the goal of improving communication, consistency, and collaboration across the Biological Sciences Division and UChicago Medicine. To mission of the OCR is to catalyze clinical research by providing expertise, resources, infrastructure, and systems that facilitate clinical research operations and enable collaboration across the enterprise while promoting compliance and human subject protection on behalf of our diverse community of patients and volunteers.

Job Summary

The job maintains regulatory compliance programs, including the interpretation of systems to identify areas of risk and may coordinate internal audits. With a moderate level of direction, participates in compliance documentation, compliance training, and compliance committee formation. The Coverage Analyst is dedicated to ensuring billing compliance for clinical research and supports utilization of the Clinical Trial Management System (CTMS), Oncore. The Coverage Analyst plays a crucial role in evaluating clinical research protocols, informed consent forms, clinical trial budgets, and other pertinent study documents to generate a protocol calendar in the CTMS system and develop coverage analysis/billing grid. The Coverage Analyst specifies which procedures and services may qualify as 'Routine Cost' and be billable to patient insurance, and which should be charged to the study. The Coverage Analyst is responsible for determining whether proposed clinical research studies meet the criteria for a Qualifying Clinical Trial as defined by the Medicare Clinical Trial Policy (NCD 310.1). As a member of the Research Systems & Coverage Analysis (RSCA) Unit, within the Office of Clinical Research, the Coverage Analysts works as part of a team to support and optimize clinical trial initiation and financial workflows, partnering closely with research teams and key stakeholders in the process.

Responsibilities

• Reviews clinical trial protocols, budgets, contracts, and informed consent documents to inform billing designations.
• Creates detailed coverage analyses that outline the billing of clinical items and services required by research studies.
• Develops study calendars within the Clinical Trial Management System, Oncore.
• Ensures consistency in the application of Medicare and other applicable rules across studies and alignment of study documents with billing regulations.
• Works collaboratively with key offices, including the Human Research Protection Program and research units, to harmonize regulatory and budgetary processes in clinical trials.
• Communicates the results of coverage analyses to principal investigators and/or study teams, providing detailed explanations and addressing any questions or concerns.
• Ensures that coverage analyses outputs are reviewable and auditable for quality and compliance.
• Recruits, onboards, and trains new clinical research staff to ensure adherence to billing compliance procedures.
• Coordinates department or clinic compliance with a moderate level of guidance.
• Prepares, completes and submits all compliance documentation on a routine basis.
• Coordinates compliance committee meetings.
• Performs other related work as needed.

Minimum Qualifications

• Education: Minimum requirements include a college or university degree in related field.
• Work Experience: Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.
• Certifications:---

Preferred Qualifications

• Education: Bachelor's degree.
• Experience: Clinical research experience such as clinical research conduct, regulatory compliance, or related research activities.
• Coverage analysis experience.

Preferred Competencies

• Interpret research protocols, budgets, and consent forms to extrapolate billing/coverage information.
• Problem-solve, leveraging information and expertise available.
• Strong organizational skills.
• Manage projects at various stages of completion.
• Manage high volume of workload and meet deadlines.
• Demonstrated attention to detail.

Working Conditions

Office environment.

Application Documents

Resume (required)Cover Letter (preferred)

Job Family

Legal & Regulatory Affairs

Role Impact

Individual Contributor

Scheduled Weekly Hours

40

Drug Test Required

NoHealth Screen Required

NoMotor Vehicle Record Inquiry Required

NoPay Rate TypeSalaryFLSA StatusExemptPay Range$65,000.00 - $90,000.00The included pay rate or range represents the University's good faith estimate of the possible compensation offer for this role at the time of posting.

Benefits

EligibleYesThe University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.

Posting Statement

The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination. Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form. All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position. The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.