Clinical Research Coordinator/PATH Project Coordinator (*Restricted)

Commonwealth of VA Careers; Richmond (VA); Hybrid; USD 54,000 - 66,000; Full time

Job summary

Virginia Commonwealth University seeks a Clinical Research Coordinator to support the PATH project under the PI. The role focuses on coordinating day-to-day study activities, ensuring regulatory compliance, and managing data collection and analysis.

You will work with investigators, collaborators, and community partners to enable study operations, develop management systems, and maintain high-quality documentation. A strong background in IRB processes and CITI training is preferred.

Qualifications

• Bachelor's degree or equivalent in a relevant field.
• Experience in project management and coordinating research activities.
• Experience with human-subjects research and IRB submissions.
• Familiarity with regulatory documentation.
• Strong organizational and written communication skills.
• Experience working with diverse research partners and stakeholders.
• Ability to manage multiple timelines with limited supervision.
• Experience interpreting research protocols and policies.

Responsibilities

• Coordinate research activities under PI guidance and approved protocols.
• Maintain IRB materials and regulatory documents; ensure audit-ready files.
• Develop project-management systems to track activities, milestones, and data collection.
• Coordinate communication among investigators, partners, and stakeholders.
• Support participant recruitment, informed consent, and data collection for interviews, surveys, and focus groups.
• Assist with qualitative data collection and mixed-methods analysis.
• Manage data collection using REDCap or similar systems.
• Monitor data quality and study tracking; maintain documentation of decisions and outputs.
• Prepare study reports, abstracts, and dissemination materials.
• Participate in team meetings and contribute to project planning and problem solving.

Skills

Project management

Communication

IRB submissions

CITI training

Data management

Regulatory documentation

Team collaboration

Education

Bachelor's degree in public health, social sciences, health sciences, psychology or related field

Equivalent education, training and experience

Tools

REDCap

Job description

Unit:School Of Nursing MBU

Department: Research

Duties & Responsibilities:

The Clinical Research Coordinator (CRC) is a specialized research professional who will work with and under the direction of the Principal Investigator (PI) to support the implementation and evaluation of the Partnership-based Approach to Translational Human-centered co-learning (PATH) project.
While the PI is primarily responsible for the overall design, conduct, and scientific oversight of the research, the CRC will support, facilitate, and coordinate day-to-day research activities and play a central role in ensuring the effective implementation of the project. The CRC will work closely with the PI, research team members, academic collaborators, community partners, and participating research teams to support study operations, regulatory compliance, data collection and management, community-partnered activities, qualitative and mixed-methods analysis, and dissemination. The CRC reports primarily to the Principal Investigator.

• Coordinate research activities as authorized by the Principal Investigator and consistent with approved research protocols and institutional requirements.
• Maintain current CITI credentials for Human Subjects Protections and other research-related certifications required by the institution or study.
• Understand and adhere to all IRB requirements, human-subjects protection regulations, approved research protocols, and applicable institutional policies.
• Coordinate preparation, submission, and tracking of IRB materials, including initial submissions, amendments, continuing reviews, study personnel changes, and other regulatory documentation as applicable.
• Maintain complete and organized study records and regulatory documentation and ensure study files are maintained in an audit-ready state.
• Develop and maintain project-management systems to track study activities, deliverables, milestones, regulatory requirements, data collection, and other concurrent project timelines.
• Maintain clear document-management and version-control systems for protocols, study materials, data-collection tools, meeting materials, analytic products, and project deliverables.
• Coordinate logistics and communication for research activities involving academic investigators, research teams, community partners, advisory groups, and other stakeholders.
• Support the development and maintenance of respectful, responsive, and productive relationships with community and academic partners throughout the research process.
• Coordinate community-engaged research activities, including scheduling and supporting advisory meetings, co-learning sessions, human-centered design activities, facilitated reflections, and other participatory research activities.
• Assist with the preparation of meeting materials, facilitation guides, agendas, presentations, documentation of decisions, and follow-up activities resulting from research and community-partner meetings.
• Support participant recruitment, informed consent, scheduling, and data collection for interviews, focus groups, surveys, facilitated reflections, and other study activities, as applicable.
• Conduct or assist with qualitative data collection, including interviews, focus groups, observations, or facilitated reflection activities, in accordance with study protocols and team procedures.
• Support qualitative and mixed-methods data management and analysis, including transcript and data preparation, coding, data abstraction, development and maintenance of analytic matrices, rapid qualitative analysis, synthesis of findings, and integration of qualitative and quantitative data as appropriate.
• Coordinate data collection and management using REDCap or other approved research data-management systems.
• Assist with monitoring data completeness and quality and maintaining accurate study tracking systems.
• Support documentation and tracking of project implementation, including participation, activities completed, findings, decisions, adaptations, and project outputs.
• Provide timely and professional communication and follow-up with research participants, faculty, staff, community partners, and collaborating organizations.
• Assist with preparation of study reports, abstracts, presentations, manuscripts, grant-related materials, and other dissemination products.
• Participate in research team meetings and contribute to ongoing project planning, problem solving, process improvement, and evaluation.
• Perform other research coordination activities necessary to support successful implementation and completion of the project.

Qualifications:

Minimum Qualifications

• Bachelor's degree in a relevant field (e.g., public health, social sciences, health sciences, psychology, research, or a related discipline), or equivalent education, training, and experience.
• Experience demonstrating strong project management, organizational, and time management skills.
• Experience or training in human-subjects research activities.
• Experience supporting IRB submissions, human-subjects protections, and regulatory documentation requirements.
• Experience supporting research operations and study management, including maintaining study documentation, tracking systems, and research records.
• Experience communicating information clearly and professionally, both verbally and in writing, and establishing productive working relationships with academic investigators, research staff, community partners, research participants, and other stakeholders.
• Ability to prioritize work, manage multiple concurrent timelines and deliverables, and follow through reliably with limited supervision.
• Demonstrated experience working independently and collaboratively as a member of a research or project team
• Demonstrated experience interpreting and applying research protocols, institutional policies, regulatory requirements, and project procedures.
• Demonstrated attention to detail, including experience maintaining accurate records and managing document organization and version control.
• Excellent communication, writing, interpersonal, and relationship-management skills.
• Current CITI Human Subjects Protection training or ability to complete required CITI training promptly upon hire.
• Demonstrated commitment to respectful, equitable, and community-engaged approaches to research.
• Demonstrated ability to work in and foster an environment of respect, professionalism and civility with a population of faculty, staff, and students from all backgrounds and experiences, or a commitment to do so as a staff member at VCU.

Preferred Qualifications

• Master’s degree in public health, nursing, social or behavioral science, or a related field, and/or prior experience coordinating federally funded research.
• Experience with qualitative data collection, qualitative analysis, or both.
• Experience with community-engaged research, including work with community partners or advisory groups.
• Experience supporting mixed-methods research.
• Experience facilitating community-partnered research activities;
• Experience or training in human-centered design approaches is a plus.
• Experience coordinating federally funded research projects.

This is a restricted position with continued employment dependent on availability of funding.

Salary Range: Commensurate with experience, range minimum of $60,000

Benefits: All full-time university staff are eligible for VCU’s robust benefits package that includes comprehensive health benefits, paid annual and holiday leave, generous tuition benefits, retirement planning and savings options, tax-deferred annuity and cash match programs, employee discounts, well-being resources, abundant opportunities for career development and advancement, and more.

Application Deadline: November 6

FLSA Exemption Status: Exempt

Restricted Position: Yes

ORP Eligible: No

Flexible Work Arrangement: Hybrid

University Job Title: 93411 - Open

Contact Information:

Contact Name: Bruna Soria Galvarro
Contact Email: [e-mail]