Clinical Research Coordinator, Oncology

Flourish Research; Walnut Creek (CA); On-site; USD 51,000 - 66,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k) match

Tuition reimbursement

Parental leave

Employee referral program

Employee assistance program

Life insurance

Disability insurance

PTO + holidays

Job summary

Flourish Research seeks a Clinical Research Coordinator - Oncology for its Valkyrie Clinical Trials Walnut Creek, CA site. The role coordinates start-up, recruitment, and conduct of oncology protocols, maintaining data integrity and patient safety.

This onsite position runs Monday–Friday, 40 hours weekly, with compensation of $37–$48 per hour depending on experience. Responsibilities include protocol mastery, adverse event reporting, vendor coordination, CTMS/EDC usage, and white-glove patient

Qualifications

• Bachelor's degree in a life science, nursing, or related field preferred; equivalent clinical research experience considered in lieu of degree.
• 2-3 years of clinical research experience, including experience as an RA, or equivalent oncology clinical experience (nursing, oncology clinic, infusion center).
• Working knowledge of GCP, ICH guidelines, and IRB requirements.

Responsibilities

• Lead site-level start-up activities for assigned protocols: regulatory binder build-out, ICF and source document development, supply ordering, readiness for site initiation visits.
• Read and hold full command of each assigned protocol, including mechanism of action, standard of care, and eligibility rationale.
• Own recruitment strategy for assigned protocols: chart review, referral coordination with treating oncologists, and pre-screening against inclusion/exclusion criteria.
• Conduct the informed consent discussion, ensuring the participant and family understand diagnosis context, trial purpose, and eligibility implications.
• Perform and oversee protocol-specified clinical procedures independently, applying full command of the disease state and prior history.
• Recognize when a participant's clinical picture changes and act on it, not just follow steps.
• Schedule, conduct, and manage the full cycle of patient visits per protocol and sponsor timeline.
• Coordinate with pharmacy on investigational product accountability: dispensing, counting, storage, reconciliation, and destruction documentation.
• Identify, grade, and report adverse events and serious adverse events per protocol timelines.
• Maintain white-glove care by removing logistical barriers for participants and families.
• Oversee lab processing: kit management, processing, storage, shipping, and chain-of-custody documentation.
• Maintain complete, contemporaneous study files and source documentation.
• Prepare for and host monitoring visits; resolve data queries with clinical judgment.
• Enter and reconcile CTMS billing and visit-based charges against the study budget.
• Support sponsor audits and regulatory inspections: pulling documents, answering questions, implementing corrective actions.
• Respond to participant and family calls; maintain lines of communication with PI and sponsor.

Skills

Communication skills

Organizational skills

GCP/ICH knowledge

CTMS proficiency

Education

Bachelor's degree in life sciences or related field

Tools

CTMS

EDC systems

Office 365

Job description

Valkyrie Clinical Trials (VCT), a Flourish Research Company, is a leading Oncology multi-site clinical research network with expertise in Oncology research. VCT approaches clinical research with a deep sense of humanity, compassion, and sincere kindness. VCT was founded by leading Clinical Oncologist, Dr. David Berz, and has multiple sites spanning California and Colorado.

Flourish Research is one of the industry’s most progressive and diversified clinical trial organizations, with strong capabilities across cardiology, metabolic disorders, renal, oncology, CNS, pulmonology, and vaccine research. At Flourish Research, we strive toward excellence. In clinical trials and healthcare, excellence means everyone deserves the best care, regardless of their race, color, gender identity, religion, ethnicity, physical abilities, age, sexual orientation, or veteran status. We embrace employees, customers, and patients from these underrepresented groups to help make this vision a reality. Flourish is committed to a safe work environment where all employees, customers, and patients are included, and treated with dignity and respect. The more diversity we have in our team, the more unique perspectives, and ideas we share, and the better prepared we are to serve our communities. WESEEYOU. WE ARE YOU. WE EMBRACE YOU. WE CELEBRATE YOU!

We are actively hiring a Clinical Research Coordinator - Oncology, to supportour Valkyrie Clinical Trials Walnut Creek, CA site.

LOCATION: Onsite, Walnut Creek, CA
FLSA: Non-Exempt
HOURS: Monday to Friday, Day Shift, 40 hours per week
COMPENSATION: $37-48 per hour (depending on experience)

The Clinical Research Coordinator (CRC) coordinates the activities, duties, and procedures required for the start-up, conduct, and close-out of oncology clinical trial protocols at Valkyrie Clinical Trials. The role is responsible for obtaining clean, objective, and accurate data within sponsor timelines while protecting participant safety and maintaining inspection-ready documentation.

Two things distinguish this role beyond standard clinical coordination. Oncology protocols are clinically dense, so full command of the state of the disease, treatment history, and clinical rationale behind each assigned protocol, not only its procedural checklist, is core to this role: a missed detail in this patient population is a safety issue, not just a data issue. Valkyrie's care model is also white glove. Participants and their families are never routed around or told no when they hit a logistical obstacle, and the CRC is expected to proactively remove barriers to keep them in care.

This is the individual contributor level of the Clinical Research Coordinator job family. The band spans coordinators who are new to the role and working toward independent practice through experienced coordinators managing complex oncology protocols independently. Placement and progression within the band are determined by the Flourish Research Oncology CRC Competency Assessment.

All work is performed in accordance with Flourish Research SOPs, policies and procedures, federal regulations, medical ethics, Good Clinical Practice, ICH guidelines, IRB requirements, sponsor protocol requirements, and the Flourish Research Core Values, Mission Statement, and Employee Manual.

ESSENTIAL JOB FUNCTIONS

STUDY START UP

• A. Lead site-level start-up activities for assigned protocols: regulatory binder build-out, ICF and source document development, supply ordering, and readiness for site initiation visits.
• B. Read and hold full command of each assigned protocol, not just the visit checklist. This includes the mechanism of action, standard of care comparator, and rationale for the eligibility and safety requirements written into the protocol.

RECRUITMENT, SCREENING AND CONSENT

• A. Own recruitment strategy for assigned protocols: chart review, referral coordination with treating oncologists, and pre-screening against inclusion/exclusion criteria.
• B. Conduct the informed consent discussion, ensuring the participant and family understand the diagnosis context, the trial's purpose, and what the treatment history and disease state mean for their specific eligibility.

CLINICAL SKILLS & PROTOCOL MASTERY

• A. Perform and oversee protocol-specified clinical procedures independently, applying full command of the participant's disease state, prior treatment history, and the clinical rationale behind each assigned procedure, not just the steps.
• B. Recognize when a participant's clinical picture (labs, symptoms, treatment response) changes in a way that affects protocol eligibility or safety, and act on it rather than waiting to be told.

STUDY CONDUCT & INVESTIGATIONAL PRODUCT MANAGEMENT

• A. Independently schedule, conduct, and manage the full cycle of patient visits per protocol and the sponsor's timeline.
• B. Coordinate with the pharmacy team on investigational product accountability for assigned protocols: dispensing, counting, storage condition monitoring, drug reconciliation at each visit and at study close-out, and destruction documentation, all reconciled against the drug accountability log without error.

PARTICIPANT SAFETY & WHITE GLOVE CARE

• A. Support the PI/Investigator to identify, grade, and report adverse events and serious adverse events per protocol timelines and Flourish SOPs; in oncology this includes correctly distinguishing a treatment-related event from disease progression.
• B. Own the white glove standard for their assigned participants: when a participant or family hits a logistical obstacle (transportation, insurance, scheduling conflict, financial concern) the CRC finds a path through it rather than routing them elsewhere or saying no.

LABORATORY & SPECIMEN MANAGEMENT

• A. Oversee all lab processing for assigned protocols: kit management, processing, storage conditions, shipping, and chain-of-custody documentation, ensuring nothing is missed in a patient population where a lab error is a safety issue, not just a data issue.

GOOD DOCUMENTATION PRACTICES

• A. Maintain complete, contemporaneous, accurate source documentation and study files (filing, binder management, logs) that will hold up to sponsor and regulatory review without correction.

MONITORING & DATA QUERY RESOLUTION

• A. Prepare for and host monitoring visits; resolve data queries directly with the monitor, applying clinical judgment where the answer isn't a simple correction.

SITE OPERATIONS & FINANCIAL ADMINISTRATION

• A. Enter and reconcile CTMS billing and visit-based charges for assigned protocols against the study budget, flagging discrepancies before they become a billing compliance issue.

AUDITS & INSPECTIONS

• A. Support sponsor audits and regulatory inspections for assigned protocols: pulling requested source documents, answering procedural questions, and implementing corrective actions assigned to them.

STUDY COMMUNICATION

• A. Respond to participant and family calls, questions, and concerns promptly and personally; this is the frontline of the white glove relationship and is treated as a priority, not an interruption.
• B. Maintain the CRC-to-PI communication relationship: bringing the PI clinical questions, safety signals, and protocol deviations that need physician-level judgment, and closing the loop back to the participant.
• C. Acts as the primary site liaison for sponsor and CRO representatives, responding promptly to queries, data clarification requests, and monitoring visit needs.
• D. Communicates enrollment progress, study status, and site performance metrics to sponsors, and escalates protocol deviations or reportable events per required timelines.
• E. Prepares for and supports sponsor site visits, ensuring documentation readiness and timely resolution of monitoring findings.
• F. Additional duties as assigned by management.

PHYSICAL REQUIREMENTS

• A. Work is normally performed in a clinical and typical interior/office work environment.
• B. Travel required, including to sponsor meetings, site initiation visits, and training.
• C. Exposure to human bodily fluids and laboratory processing procedures.
• D. Direct participant and patient care.
• E. Daily computer use.
• F. Occasional night and weekend work as needed to support study visits.
• G. Ability to properly lift thirty-five pounds and occasionally more than thirty-five pounds.
• H. Ability to drive, with daily availability of an automobile.

MINIMUM REQUIREMENTS

Education: Bachelor's degree in a life science, nursing, or related field preferred; equivalent clinical research experience considered in lieu of degree.

Experience: 2-3 years of clinical research experience, including experience as an RA, or equivalent oncology clinical experience (nursing, oncology clinic, infusion center).

Knowledge and Skills:

• Working knowledge of GCP, ICH guidelines, and IRB requirements.
• Ability to read and apply a protocol's clinical rationale, not just its procedural checklist.
• Strong organizational skills; able to manage multiple protocols and visit schedules concurrently.
• Excellent oral and written communication skills, including with participants under emotional or medical stress.
• Proficiency with CTMS, EDC systems, and Office 365.

Health, dental, and vision insurance plans, 401(k) with a 100% employer match on the first 4% of employee contributions, tuition reimbursement, parental leave, employee referral program, employee assistance program, life insurance, disability insurance, and a generous PTO plan covering vacation, sick, personal days and 8 paid holidays.

Flourish Research is an equal employment opportunity employer. Employment decisions are based on merit and business needs, and not on race, color, sex, (including pregnancy and gender identity), citizenship status, national origin, ancestry, gender, sexual orientation, age, religion, creed, physical or mental disability, genetic information, marital status, veteran status, political affiliation, or any other factor protected by law. Flourish Researchcomplies withthe lawregardingreasonable accommodation for handicapped and disabled employees.