Clinical Research Coordinator II - Medicine

mcw; Milwaukee (WI); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

Health coverage

403B retirement plan

Paid vacation and holidays

Tuition reimbursement

Paid parental leave

EFAP

Job summary

MCW is seeking a program administrator to support day-to-day clinical research trial activities. You will recruit participants, coordinate protocols, manage data and budgets, and ensure IRB compliance. The role requires a bachelor’s degree and at least two years of experience.

You will work with the principal investigator to develop databases and materials, coordinate outreach, and maintain timelines while collaborating across departments and community partners to advance trials.

Qualifications

• Bachelor's degree required.
• At least 2 years of relevant experience.
• CITI training required within 90 days of hire.

Responsibilities

• Recruit, screen, enroll and obtain consent from program participants and coordinate training.
• Coordinate research protocols including appointments and procedures with other departments and institutions, maintain contact with participants.
• Collect, analyze, and disseminate research data; report progress to investigators and develop databases/files with the PI.
• Identify problems in the system or procedures and communicate with investigators.
• Assure compliance with IRB and other regulatory requirements.
• Prepare IRB documents and write research protocols in collaboration with investigators.
• Develop program materials (educational, marketing, websites, forms, reports).
• Maintain program timeline and deadlines for components.
• Coordinate outreach activities and liaise with community organizations; organize meetings and site visits.
• Monitor budgets and explore funding opportunities; assist with resource development.
• Perform other duties as assigned.

Skills

Biology knowledge

Chemistry knowledge

Mathematics knowledge

Documentation & records management

Data utilization & problem solving

Critical thinking & writing

Education

Bachelor's degree

Job description

Summary

Perform the day-to-day administrative activities of clinical research trial programs. Provide support to the team to facilitate the achievement of the program's goals. Assist with recruiting, training, and supervising staff and managing the program budget.

Primary Responsibilities

• Recruit, screen, enroll and obtain consent from program participants. Conduct or coordinate training for program participants.
• Coordinate research protocols including arranging necessary appointments and procedures, working collaboratively with other departments and institutions, and maintaining contact with study participants.
• Collect, analyze, and disseminate research data. Report program data and progress to study investigators. Work with Principal Investigator to develop, implement, and maintain comprehensive databases and files related to the program.
• Identify problems or obstacles in the system/procedures related to implementation of the research protocols and communicate to the study investigators.
• Assure compliance with all relevant IRB and other regulatory agency requirements.
• Prepare IRB documents and reports. Evaluate and write of research protocols in collaboration with the study investigator.
• Collaborate on the development of program materials including educational materials, marketing materials, websites, forms, and reports.
• Maintain program timeline including tracking deadlines for program components.
• Coordinate program outreach activities including acting as a liaison with community organizations. Organize internal and external meetings, site visits, and special events.
• Monitor study related budgets. Participate in the development of program resources through literature searches, contact with outside programs, and review of funding opportunities.
• Other duties as assigned.

Knowledge - Skills - Abilities

• Knowledge of biology, chemistry, mathematics, documentation, and records management.
• Data utilization, complex problem solving, critical thinking, resource management, and writing skills.

Qualifications

Appropriate experience may be substituted for education on an equivalent basis.

Minimum Required Education: Bachelor's degree

Minimum Required Experience: 2 years

Required Certification/Licensure(s): CITI training within 90 days of hire

Physical Requirements

Work requires occasionally lifting moderate weight materials, standing, or walking continuously.

Work Environment

Occasional exposure to dust, noise, temperature changes, or contact with water or other liquids. Work is performed in an environmentally controlled environment.

Sensory Acuity

Ability to detect and translate speech or other communication required. May occasionally require the ability to distinguish colors and perceive relative distances between objects.

Why MCW?

• Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options
• 403B Retirement Package
• Competitive Vacation and Paid Holidays offered
• Tuition Reimbursement
• Paid Parental Leave
• Employee & Family Assistance Program (EFAP)
• Pet Insurance
• On campus Fitness Facility, offering onsite classes
• Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.

For a brief overview of our benefits see: Benefits Overview

For a full list of positions see: MCW Careers

At MCW all of our endeavors, from our internal operations to our interactions with our partners, are driven by our shared organizational values: Caring - Collaborative - Curiosity - Inclusive - Integrity - Respect. We are committed to fostering an inclusive environment that values diversity in backgrounds, experiences, and perspectives through merit‑based processes and in alignment with all applicable laws. We believe that embracing human differences is critical to realize our vision of a healthier world, and we recognize that a healthy and thriving community starts from within. Our values define who we are, what we stand for and how we conduct ourselves at MCW. If you believe in embracing individuality and working together according to these principles to improve health for all, then MCW is the place for you. For more information, please visit our institutional website .

MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination:

The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering an inclusive community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be s