Clinical Research Coordinator - Endocrinology (Part-Time)

University of California - San Francisco; San Francisco (CA); Hybrid; USD 34,000 - 55,000; Part time

Job summary

UCSF Health, AG is seeking a Clinical Research Coordinator to conduct on-site study visits at UCSF Benioff Children’s Hospitals in San Francisco and Oakland. The role involves participant recruitment, data entry, regulatory maintenance, and coordinating multiple studies in pediatric endocrinology.

The position is 20 hours/week (50%), with some mornings starting around 7:30am. There may be occasional remote work and potential hours increase in the future.

Qualifications

• High School Diploma or equivalent.
• Excellent verbal and written communication, organizational and interpersonal skills.
• Attention to detail; ability to multitask in a fast-paced environment.
• Ability to work independently and manage multiple projects to deadlines.
• Proficiency with Microsoft Word, Excel, PowerPoint, Outlook and Windows.
• Excellent analytical and problem-solving skills.
• Experience with children, adolescents, and families.

Responsibilities

• Coordinate on-site study visits and recruitment for pediatric endocrinology studies.
• Enter data and maintain accurate regulatory documents.
• Manage regulatory maintenance and IRB submissions (iRIS).
• Monitor study visits and ensure protocol adherence.
• Support audits and data quality efforts.
• Coordinate staff work schedules and assist with training.
• Oversee study data management and reporting across sites (SF and Oakland).
• Communicate with patients, families, and multidisciplinary teams.

Skills

Verbal communication

Written communication

Organizational skills

Attention to detail

Multitasking

Independent work

Project management

Interpersonal skills

Experience with pediatric populations

Education

High School Diploma

CRC/IRB certification (preferred)

Tools

iRIS

REDCap

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Access

Stata

SPSS

Teleform

Job description

Job Description

This 50% position (20 hours per week) will involve conducting on-site study visits at UCSF Benioff Children's Hospitals in San Francisco (Mission Bay) and Oakland. Flexibility is required, since the needs of the study will determine the work location and the number of hours worked on any given day.

Duties include conducting study visits, participant recruitment, data entry, regulatory maintenance, conducting monitoring visits, submitting to the Institutional Review Board, and other study coordination duties.

Please review the details about this role and determine if this seems like a good fit for you:

• This position is 20 hours per week, primarily Monday through Friday.
• The number of hours worked per day varies each week depending on the needs of the studies.
• Most study visits start in the morning (you would arrive onsite at UCSF in either San Francisco Mission Bay or Oakland around 7:30am).
• Some remote work may be possible depending on the needs of the studies and current department policies.
• There are occasional evening hours (6 or 7pm) and very rare weekend hours to accommodate our patients' schedules, usually for a phone call to discuss the study (usually done remotely).
• There is the possibility of increasing the number of hours per week in the future.

The Clinical Research Coordinator (CRC) under general direction, independently manages and coordinates research protocols mainly for children with hormone conditions. They will perform independently or with general direction at the fully operational journey level of the series to execute, manage, and coordinate research protocols, as directed by the Clinical Research Supervisor and/or Principal Investigator (PI); may coordinate the data collection and operations of several concurrent clinical research studies under the guidelines of research protocols, UCSF and regulating agency policies. Responsibilities include overseeing multiple clinical studies, ensuring regulatory compliance, managing data and documentation, supporting IRB submissions, maintaining data quality, coordinating staff activities, and participating in audits while adhering to UCSF policies and research guidelines.

CRC duties may include, but will not be limited to supporting the management and coordinating the tasks of single or multiple clinical research studies, depending on their size and complexity; act as intermediary between services and departments while overseeing data and specimen management; manage and report on study results; create, clean, update, and manage databases and comprehensive datasets and reports; coordinate staff work schedules, assist with training of Assistant CRCs, and assist Clinical Research Supervisor and/or PI with oversight of other research staff; manage Investigator's protocols in the Institutional Review Board (iRIS) online system, as well as renewals and modifications of protocol applications and the implementation of new studies; participate in the review and writing of protocols to ensure institutional review board approval within University compliance; help assure compliance with all relevant regulatory agencies; oversee study data integrity; implement and maintain periodic quality control procedures; interface with departments to obtain UCSF approval prior to study initiation; maintain all regulatory documents; report study progress to investigators; participate in any internal and external audits or reviews of study protocols; and perform other duties as assigned.

Other duties will include recruiting participants for multiple studies in pediatric endocrinology, including contacting participants by phone, email, Zoom/video, or in person. The majority of these studies will require working closely with other researchers, hospital clinic staff, children and their families, onsite, at both Benioff Children's Hospitals in San Francisco (West Bay) and in Oakland (East Bay).

Qualifications

Required Qualifications:

• High School Diploma; or equivalent experience
• Excellent verbal and written communication, organizational, and interpersonal skills to work effectively in a diverse team
• Attention to detail; strong interpersonal skills; excellent, effective verbal and written communication skills to coordinate with subjects, team members, other departments, and outside institutions; and the ability to multitask in a fast-paced environment while working with a diverse subject population
• Ability to work well independently, complete projects in a timely manner, and prioritize multiple projects to ensure the completion of essential tasks by deadlines
• Proficiency with Microsoft Word, PowerPoint, Excel, Outlook, and Windows
• Excellent analytical and problem-solving skills
• Ability to work effectively in a fast-paced, team-based environment; project management and coordination skills; ability to prioritize tasks and meet multiple deadlines on concurrent projects
• Ability to establish cooperative working relationships with patients, co-workers, & physicians
• Experience and/or comfort working with children, adolescents, and families

Preferred Qualifications:

• Pediatric research experience
• Career interest in working with children and/or adolescents and their families
• Fluency in the usage of Institutional Review Board (IRB) online iRIS system for submission, renewal, and modification of protocols through this system
• Understanding of patient population to create rapport and a relationship, while also giving insight to what is realistic and appropriate for patient participation
• Certification by the Society of Clinical Research Associates or the Association of Clinical Research Professionals
• Experience with accessing electronic medical records and entering the data into REDCap and other platforms
• Knowledge of UCSF and departmental policies for dealing with reimbursement, guidelines for research, confidentiality and HIPAA regulations, following the UCSF mission statement and purpose for research, and a clear understanding of policies and procedures on patient safety and confidentiality (electronic and hard copy medical records, patient charts, communication, etc.); knowledge of medical terminology, research policies and guidelines, guidelines for packing/shipping infectious substances, database building/analysis, and data management within some of the following: Access, Stata, SASS/ SPSS, and Teleform programming platforms
• Experience applying the following regulations and guidelines:
  • Good Clinical Practice Guidelines
  • Health Information and Accountability Act (HIPAA)
  • The Protection of Human Research Subjects
  • IRB regulations for recruitment and consent of research subjects
  • Effective Cash Handling Procedures
  • Environmental Health and Safety Training
  • Fire Safety Training