Clinical Research Coordinator B

Perelman School of Medicine at the University of Pennsylvania; Oregon; Hybrid; USD 53,000 - 58,000; Full time

Job summary

The Perelman School of Medicine at the University of Pennsylvania is seeking a Clinical Research Coordinator B to support the Philadelphia Wellness Initiative (PWI). The role involves coordinating interventional and observational study activities, regulatory preparation, and building recruitment workflows with primary care providers and patients.

You will work with investigators and study staff in the Department of Medical Ethics and Health Policy, ensuring protocol adherence, data quality, and

Qualifications

• Bachelor of Science and 2–3 years of experience or equivalent combination of education and experience is required.
• Experience coordinating study activities in a clinical setting and recruiting and consenting research participants, including by phone.
• Knowledge of IRB and human research protection regulations and Good Clinical Practice.
• Strong organizational, communication and problem-solving skills; detail-oriented; able to manage multiple priorities and work both independently and as part of a team.
• Proficiency with Microsoft Office and research data systems such as REDCap.

Responsibilities

• Help build, test and pilot clinical workflows for the interventional sub-study, coordinate with the clinical team, and document and report adverse events.
• Help oversee IRB and regulatory documentation during study start-up and implementation.
• Coordinate provider notifications through Epic In Basket and patient outreach through My Penn Medicine, phone and text.
• Confirm eligibility, guide participants through remote electronic consent, and support baseline surveys.
• Show vigilance in participant safety,protocol compliance and data quality, and adhere to all University of Pennsylvania and GCP guidelines.

Skills

Organizational skills

Communication skills

Problem-solving

Detail-oriented

Multitasking

Education

Bachelor of Science

Tools

Epic

In Basket

MyChart (MyPenn Medicine)

REDCap

Microsoft Office

Job description

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023.Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Job Description Summary

Clinical Research Coordinator will support the Philadelphia Wellness Initiative (PWI) Study. PWI is a large-scale, community-engaged study examining the health, social, and economic impacts of incretin-based therapies across diverse populations in Philadelphia, and includes an interventional sub-study.

Job Description

The Clinical Research Coordinator B will coordinate clinical research activities for the Philadelphia Wellness Initiative (PWI), a large, community-partnered study of health and wellbeing among Philadelphia adults in the Department of Medical Ethics and Health Policy. The position helps oversee day-to-day operations of the PWI interventional sub-study, in which some participants are offered GLP-1 therapy and metabolic medicine support, and of study regulatory activities. The CRC-B also leads recruitment of about 750 Penn Medicine primary care patients into the PWI observational cohort. Reporting to the Program Manager, the CRC-B will play a central role in study implementation ahead of study launch, including regulatory preparation and building clinical and recruitment workflows, and in piloting those workflows once the study launches. The role will then focus primarily on clinical operations: coordinating interventional study activities with the clinical team, monitoring protocol adherence and participant safety, and coordinating outreach with primary care providers and patients. The CRC-B works directly with investigators, clinicians, primary care practices, research staff and participants, and helps advance the research mission of the Department and the University.

Job Responsibilities

• Help build, test and pilot clinical workflows for the interventional sub-study, coordinate with the clinical team, and document and report adverse events.
• Help oversee IRB and regulatory documentation during study start-up and implementation.
• Coordinate provider notifications through Epic In Basket and patient outreach through My Penn Medicine, phone and text.
• Confirm eligibility, guide participants through remote electronic consent, and support baseline surveys.
• Show vigilance in participant safety,protocol compliance and data quality, and adhere to all University of Pennsylvania and GCP guidelines

Position is contingent upon Funding.

Qualifications

Bachelor of Science and 2 to 3 years of experience or equivalent combination of education and experience is required. Experience coordinating study activities in a clinical setting and recruiting and consenting research participants, including by phone. Knowledge of IRB and human research protection regulations and Good Clinical Practice. Strong organizational, communication and problem-solving skills; detail-oriented; able to manage multiple priorities and work both independently and as part of a team. Proficiency with Microsoft Office and research data systems such as REDCap.

Preferred:

• Experience working in Epic, including chart review, In Basket messaging and MyChart (MyPenn Medicine) patient outreach for research.
• Experience with study start-up, including piloting new workflows.
• Clinical trial experience, including adverse event reporting.
• Experience preparing IRB submissions and maintaining regulatory documentation.

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

Perelman School of Medicine

Pay Range

Pay Range $53,418.00 - $58,059.00 Annual RateSalary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job's level. Internal organization and peer data at Penn are also considered.

Equal Opportunity Statement

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law.

Special Requirements

Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

• Health, Life, and Flexible Spending Accounts : Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
• Tuition : Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
• Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
• Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.
• Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
• Wellness and Work-life Resources : Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
• Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
• University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement—and you and your family can enjoy many of these activities for free.
• Discounts and Special Services : From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
• Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
• Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
• Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

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