Clinical Research Coordinator Associate (2-Year Fixed Term)

Inside Higher Ed; Palo Alto (CA); Hybrid; USD 48,000 - 56,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Retirement plan

Disability insurance

Job summary

The Stanford University School of Medicine's Department of Psychiatry and Behavioral Sciences is seeking a Clinical Research Coordinator Associate to manage a study on fertility and family building for young adult female cancer survivors. The role involves intake, consent, data management, and regulatory coordination.

Ideal candidates hold a related Bachelor's degree with research experience, strong organizational and communication skills, and familiarity with clinical research tools.

Qualifications

• Two-year college degree and two years of related work experience, or a Bachelor’s degree in a related field.
• Experience recruiting research participants for clinical studies.
• Knowledge of medical and research terminology.

Responsibilities

• Serve as the primary contact with research participants, sponsors, and regulatory agencies, and coordinate studies from startup through close-out.
• Determine eligibility of and gather consent from study participants according to protocol; assist in developing recruitment strategies.
• Collect and manage patient data for clinical research projects, maintain project databases, develop flow sheets and other study documents, and complete study documents/case report forms.
• Ensure compliance with research protocols and review and audit case report forms for completion and accuracy with source documents; prepare regulatory submissions and ensure Institutional Review Board renewals are completed.
• Interact regularly with the principal investigator, ensuring patient safety and adherence to proper study conduct.
• Ensure essential documentation and recording of patient and research data in appropriate files per institutional and regulatory requirements.
• Participate in monitor visits and regulatory audits.
• Other duties may also be assigned.
• Job duties listed are typical examples of work performed by positions in this classification and are not designed to be a comprehensive inventory; specific duties may vary without changing the general nature and scope of the job.

Skills

Interpersonal skills

Recruitment of participants

Communication

Organizational skills

Education

Bachelor’s Degree in a related field

Tools

REDCap

SPSS

EPIC

Microsoft Office

Job description

School of Medicine, Stanford University – Department of Psychiatry and Behavioral Sciences.

The Department of Psychiatry and Behavioral Sciences at Stanford University’s School of Medicine is looking for an organized and motivated individual to fill the role of Clinical Research Coordinator Associate (CRCA). The CRCA will coordinate aspects of a study focusing on fertility and family building in young adult female cancer survivors, interacting with healthcare professionals, research participants, and study collaborators. Candidates must possess strong interpersonal skills and be able to work effectively both independently and with others. This fixed‑term appointment includes funding through August 31, 2028 with a possibility of extension.

Duties Include

• Serve as the primary contact with research participants, sponsors, and regulatory agencies, and coordinate studies from startup through close‑out.
• Determine eligibility of and gather consent from study participants according to protocol; assist in developing recruitment strategies.
• Collect and manage patient data for clinical research projects, maintain project databases, develop flow sheets and other study documents, and complete study documents/case report forms.
• Ensure compliance with research protocols and review and audit case report forms for completion and accuracy with source documents; prepare regulatory submissions and ensure Institutional Review Board renewals are completed.
• Interact regularly with the principal investigator, ensuring patient safety and adherence to proper study conduct.
• Ensure essential documentation and recording of patient and research data in appropriate files per institutional and regulatory requirements.
• Participate in monitor visits and regulatory audits.
• Other duties may also be assigned.
• Job duties listed are typical examples of work performed by positions in this classification and are not designed to be a comprehensive inventory; specific duties may vary without changing the general nature and scope of the job.

Desired Qualifications

• Bachelor’s Degree in a related field.
• Experience with recruitment of research participants for clinical studies.
• Qualitative research experience preferred.
• Ability to follow through and complete assigned tasks.
• Strong organizational skills and attention to detail.
• Strong verbal and written communication skills.
• Excellent customer service and interpersonal skills.
• Basic computer skills and demonstrated experience with office software and email applications.
• Familiarity with REDCap is a plus (but not required).
• Familiarity with SPSS is a plus (but not required).
• Familiarity with EPIC is a plus (but not required).

Education & Experience (required)

Two‑year college degree and two years of related work experience, or a Bachelor’s degree in a related field, or an equivalent combination of related education and relevant experience.

Knowledge, Skills and Abilities (required)

• Strong interpersonal skills.
• Proficiency with Microsoft Office.
• Knowledge of medical and research terminology.

Certifications & Licenses

Society of Clinical Research Associates or Association of Clinical Research Professionals certification is preferred.

Physical Requirements

• Frequently stand, walk, twist, bend, stoop, squat, and use fine/light grasping.
• Occasionally sit, reach above shoulders, perform desk‑based computer tasks, use a telephone, write by hand, lift, carry, push, and pull objects that weigh up to 40 pounds.
• Rarely kneel, crawl, climb ladders, grasp forcefully, sort and file paperwork or parts; rarely lift, carry, push, and pull objects that weigh 40 pounds or more.
• The University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

Working Conditions

Occasional evening and weekend hours. The work arrangement is primarily remote, but the Clinical Research Coordinator Associate will be required to be onsite once a week for in‑person meetings.

Compensation

The expected pay range for this position is $34.56 to $40.30 per hour, based on the location of the successful candidate. Stanford University provides pay ranges representing its good‑faith estimate of the salary or hourly wage the university reasonably expects to pay for a position upon hire. The pay offered to a selected candidate will be determined based on factors such as the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.

Benefits

Stanford’s comprehensive rewards package includes health, dental, vision, life, disability, retirement, and additional benefits. Detailed information is available on the Cardinal at Work website and may be discussed during the hiring process.

Equal Employment Opportunity

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Work Standards (JDL)

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide.
• Schedule: Full-time
• Job Code: 1013
• Employee Status: Fixed‑Term
• Grade: F
• Requisition ID: 109169
• Work Arrangement: Remote Eligible