Clinical Research Coordinator

The George Washington University; Washington (District of Columbia); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

Tuition assistance

Well-being programs

Job summary

The George Washington University in Washington, DC, is seeking a Program Coordinator in Clinical Research Operations within SMHS to support epilepsy surgery and related academic programs.

The role covers coordinating investigator-initiated and industry-sponsored trials, regulatory submissions, IRB documentation, data tracking, and event coordination for symposia, with an on-site schedule of 40 hours per week.

Qualifications

• Qualified candidates will hold a BA/BS and 2 years of related experience. Degree must be conferred by start date.
• Experience coordinating clinical trials in a neurology or academic medical center setting is preferred.

Responsibilities

• Coordinate day-to-day activities of investigator-initiated and industry-sponsored clinical trials.
• Assist with study start-up activities, including regulatory submissions, IRB documentation, study activation, and investigator files.
• Screen potential research participants and coordinate enrollment activities.
• Schedule research visits and ensure protocol adherence.
• Maintain study documentation in compliance with GCP, FDA, NIH, sponsor, and institutional requirements.
• Track recruitment, enrollment, study milestones, adverse events, and reporting deadlines.
• Coordinate communication among investigators, study sponsors, CROs, and research participants.
• Assist with preparation for monitoring visits and regulatory audits.
• Monitor patients progressing through epilepsy surgery evaluation pathway.
• Identify delays and coordinate with scheduling teams to expedite testing.
• Prepare case summaries for multidisciplinary epilepsy surgery conferences.
• Track surgical recommendations and follow-up completion.
• Maintain databases of epilepsy surgery candidates and KPIs.
• Plan and coordinate regional, national, and international educational symposia.

Skills

Clinical trial coordination

Regulatory submissions

IRB documentation

Data tracking

Education

Bachelor's degree

Tools

REDCap

OnCore

Job description

Please see Special Instructions for more details.

Employer will not sponsor for employment Visa status

I. DEPARTMENT INFORMATION

Job Description Summary:

Founded in 1824, the GW School of Medicine and Health Sciences ( SMHS ) is the 11th oldest medical school in the country and the first in the nation’s capital. Since its establishment, the school has been at the forefront of medical education, and has grown to include highly-ranked programs in the health and biomedical sciences. With dozens of top-tier residency programs, SMHS is a competitive and esteemed destination for medical school graduates across the country.

Clinical Research Operations

• Coordinate day-to-day activities of investigator-initiated and industry-sponsored clinical trials.
• Assist with study start-up activities, including regulatory submissions, IRB documentation, study activation, and investigator files.
• Screen potential research participants and coordinate enrollment activities.
• Schedule research visits and ensure protocol adherence.
• Maintain study documentation in compliance with GCP , FDA , NIH , sponsor, and institutional requirements.
• Track recruitment, enrollment, study milestones, adverse events, and reporting deadlines.
• Coordinate communication among investigators, study sponsors, CROs, and research participants.
• Assist with preparation for monitoring visits and regulatory audits.

Epilepsy Surgery Program Coordination

• Monitor patients progressing through the epilepsy surgery evaluation pathway.
• Track completion of required diagnostic studies, including EEG monitoring, MRI , PET , neuropsychological testing, and other evaluations.
• Identify delays in the evaluation process and proactively coordinate with scheduling teams and clinical services to expedite testing.
• Prepare case summaries for multidisciplinary epilepsy surgery conferences.
• Track surgical recommendations and follow-up completion.
• Maintain databases of epilepsy surgery candidates and key performance metrics

Academic Program and Symposium Coordination

• Plan and coordinate regional, national, and international educational symposia.
• Identify and communicate with invited speakers.
• Coordinate travel, lodging, honoraria, and itineraries.
• Work with conference venues, catering, audiovisual vendors, and institutional offices.
• Assist with CME -related documentation when applicable.
• Develop meeting timelines and coordinate event logistics.
• Maintain communication with attendees and faculty before and after meetings.

Administrative and Program Support

• Prepare reports and dashboards related to research productivity and epilepsy surgery metrics.
• Maintain research databases and tracking systems.
• Coordinate departmental meetings related to research initiatives.
• Assist with grant-related administrative activities.

Performs other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position and support the Department’s mission.

Minimum Qualifications:

Qualified candidates will hold a BA/BS and 2 years of experience in a related discipline. Degree must be conferred by the start date of the position. Certification preferred.

Preferred Qualifications:

• Experience coordinating clinical trials in a neurology, neurosurgery, or specialized academic medical center setting, including familiarity with IRB submissions, GCP guidelines, and electronic data capture ( EDC ) systems (e.g., REDCap, OnCore) is desired.
• Prior background navigating complex multidisciplinary patient care pathways or surgical evaluation processes (specifically in epilepsy, neurology, or complex surgical programs), including experience organizing case conferences and tracking key performance indicators (KPIs) is preferred.
• Advanced proficiency with database management, research tracking tools, and data visualization software to prepare productivity reports and support grant-related administrative tasks.

GW offers a comprehensive benefit package that includes medical, dental, vision, life & disability insurance, time off & leave, retirement savings, tuition, well-being and various voluntary benefits. For program details and eligibility, please visit https://hr.gwu.edu/benefits-programs.

II. POSITION INFORMATION

Campus Location: Foggy Bottom, Washington, D.C.

College/School/Department: School of Medicine and Health Sciences (SMHS)

Family Research and Labs

Sub-Family Clinical Research Operations

Level Level 2

Full-Time/Part-Time: Full-Time

Hours Per Week: 40

Work Schedule: Monday through Friday, 9am - 5:30pm

Will this job require the employee to work on site? Yes

Required Background Check Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search

Background Screening Successful Completion of a Background Screening will be required as a condition of hire.

EEO Statement: The university is an Equal Employment Opportunity employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.