Clinical Research Coordinator

University of Minnesota; Saint Paul (MN); On-site; USD 44,468 - 50,971; Full time

Benefits offered by this job

Competitive wages

Generous time off

Continuous learning opportunities

Low-cost medical and dental plans

Excellent retirement plans

Employee Assistance Program

Job summary

A leading educational institution in Saint Paul seeks an experienced Clinical Research Coordinator. The role involves managing research studies in adult ophthalmology, ensuring compliance with regulations, and coordinating with various departments. Qualified individuals will have a Bachelor's degree and relevant research experience. A competitive salary of $32.28–$37.00 per hour is offered, along with a comprehensive benefits package including health plans and retirement options.

Qualifications

• 4+ years of clinical or research experience or 8 years of a related education/work combination.
• Experience with clinical research SOPs, regulations, and Good Clinical Practice.
• Proficient in multiple software applications.

Responsibilities

• Manage subject recruitment, eligibility verification, and specimen management.
• Maintain study data, compliance, and subject research charts.
• Oversee regulatory applications and clinical team collaborations.

Skills

Detail-oriented

Organizational skills

Problem-solving skills

Communication skills

Education

Bachelor's degree

Tools

Electronic medical records

OnCore clinical trials management system

Job description

About the Job

The Clinical Research Coordinator provides overall study management for research faculty on a variety of research studies to include business and industry studies, investigator-initiated studies and NIH sponsored research. This position reports to the Department Administrator.

The research coordinator is a key member of the department's research team and responsibility will manage research projects across the adult ophthalmology program and will provide some back up support of the pediatric program. Troubleshooting and independent problem-solving skills will be important in this role. The position collaborates with other areas of the University to include the Clinical Translational Science Institute (CTSI) clinical research services, and the staff in the Ophthalmology clinic and MHealth Fairview research clinic in assuring that studies meet regulatory requirements, policies and procedures are completed according to the study protocol.

Job Responsibilities

Research Study Coordination (60%)

• Work closely with the Investigators in subject screening and recruitment, verifying subject eligibility, facilitating subject enrollments, and timely acquisition of research samples.
• Provide effective specimen management, including preparing kits, preparing shipments, tracking inventory, etc.
• Responsible for complete and accurate study data collection, through patient interactions, survey management, electronic medical records, etc.
• Perform ophthalmic technical procedures (e.g., visual acuity, tonometry, perimetry, imaging) as required by the study protocol, minimizing the need for outside clinical staff support.
• Create source documents for accurate data collection.
• Responsible for the maintenance of subject research charts in adherence to Good Clinical Practice and sponsor requirements.
• Implement a process to track subject visits and ensure protocol timelines are met.
• Enter all study and subject data into OnCore clinical trials management system and required sponsor platforms.
• Work with the Investigators to ensure the timely review and reporting of adverse reactions and severe adverse events.
• Entering all study subjects visits appropriately to make sure patient billing is accurate.
• Implement and maintain accurate subject Clincard payments.
• Lead and manage relationships with sponsors and contractors to conduct site initiation visits, monitoring visits, program audits, etc.
• Responsible for implementing accurate device and drug accountability processes according to sponsor and regulatory requirements.

Research Project Management Duties (30%)

• Responsible for research study start up process to include Preparation of regulatory applications, consent and HIPAA forms and applicable documents to meet institution and sponsor requirements.
• Liaison between department and the University IRB staff and associated ancillary reviews to ensure applicable review are completed (Fairview, HIPCO, CTSI, Scientific Review).
• Work with CTSI Regulatory Services to support Business and Industry protocols to include local and central IRB applications.
• Develop and manage a tracking system to ensure regulatory review submissions, modification and continuing review deadlines are met.
• Maintenance of regulatory binders (paper and electronic) and required documentation for each clinical research study to ensure compliance and to be audit-ready at any given time.
• Responsible for implementation of the research protocol in collaboration with the clinical teams to foster an environment of quality research participation within the context of exceptional clinical care.
• Oversee and responsible for the completion of the study budget process including review of protocol amendments to ensure the budget supports the work required.
• Work with the department accountant(s) to monitor incoming study payments.
• Maintain the OnCore system to ensure billing compliance and accurate documentation.
• Track clinical research projects across the department to include medical students, residents and fellows to ensure projects are tracked and in compliance with the IRB.

Coordinate Research Studies for the Department (5%)

• Coordinate research studies for other departments who require ophthalmology services for eligibility.
• Work with patients to schedule appointments, be present for the exam, complete all required source documentation for primary Clinical Research Coordinator.
• Provide support and assistance to the clinical research team.

Misc. educational and department duties (5%)

• Attend bi-monthly CTSI Clinical Research Professional Development Seminars and other educational opportunities as appropriate.
• Support quality improvement initiatives.

Required Qualifications

• Bachelor's degree plus at least 4 years of clinical or research experience or a combination of related education and relevant work experience to equal at least eight years.
• Relevant and direct experience in clinical research to include data management and following clinical research SOPs, the Code of Federal Regulations for clinical trials and Good Clinical Practice guidelines.
• Demonstrated computer proficiency and ability to navigate multiple software applications.
• Detail-oriented with exceptional organizational, planning and problem-solving skills.
• Ability to work in a complex environment.
• Ability to work independently, as a part of a team and with changing priorities.
• Possess excellent communication (written and verbal) and interpersonal skills.

Preferred Qualifications

• Certified Clinical Research Coordinator.
• Certification (COA/COT) or relevant experience as an Ophthalmic Technician.
• Previous experience with Ophthalmology specialty.
• Experience in both adult and pediatric studies.
• Relevant and direct experience with regulatory requirements including study monitoring, Institutional Review Board submissions, Investigation New Drug (IND) and/or Investigational Device (IDE) submissions.
• Experience with Epic or other electronic medical record system.

Pay and Benefits

Pay Range: $32.28–$37.00 per hour, and we anticipate most offers will be around the midpoint of this range, depending on education and experience.

Time Appointment: 100% (40 hours per week)

Position Type: Civil‑Service Staff

Please visit the Office of Human Resources website for more information regarding benefit eligibility.

The University offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, pharmacy, and disability plans
• Health care and dependent care flexible spending accounts
• University HSA contributions
• Employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost
• Employee Transit Pass with free or reduced rates in the Twin Cities metro area

Employment Requirements

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

Equal Employment Opportunity

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression.