Clinical Research Budget and Billing Program Manager

The Rector & Visitors of the University of Virginia; Charlottesville (VA); Sur place; USD 85 000 - 115 000; Plein temps

Résumé du poste

The Rector & Visitors of the University of Virginia is seeking a Clinical Research Budgeting and Billing Program Manager to lead UVA's budgeting and billing program for clinical trials. You will ensure compliance, efficiency, and financial integrity across budgets, invoicing, and cost recovery.

Responsibilities include oversight of coverage analyses, sponsor interactions, and staff development, with a focus on CMS, FDA, HIPAA, and institutional policies.

Qualifications

• Bachelor's degree required.
• 4+ years of relevant professional experience required.
• Clinical Research Coordinator (CCRC) and/or Certified Research Professional (CCRP) within one year of hire.

Responsabilités

• Lead clinical research budgeting and billing program oversight and education.
• Maintain regulatory knowledge including CMS, FDA, Medicare, and HIPAA requirements.
• Perform and oversee coverage analyses for billing to sponsors and other sources.
• Develop and negotiate budgets for industry trials, grants, and consortium studies.
• Manage and support staff responsible for research billing and coverage analyses.
• Oversee OnCore calendar and financial consoles; train study teams.

Connaissances

Budgeting & Billing

Regulatory Compliance

Project Oversight

Staff Leadership

Sponsor Communications

Formation

Bachelor's degree

Outils

EPIC

OnCore

Huron

Description du poste

The Clinical Research Budget and Billing Program Manager will lead UVA's clinical research budgeting and billing program to ensure compliant, efficient, and financially sound clinical trial operations.

Key Responsibilities

• Lead the clinical research budgeting and billing program, providing oversight, education, and support across UVA.
• Maintain expertise in applicable regulations, including CMS and FDA requirements, Medicare coverage rules, Federal Anti-Kickback laws, HIPAA, and institutional policies.
• Perform and oversee coverage analyses to determine appropriate billing of protocol-required services to sponsors, research accounts, third-party payers, or other sources.
• Develop and negotiate clinical trial budgets for industry-sponsored trials, grants, and consortium studies. Ensure budgets capture personnel effort, clinical procedures, non-procedural costs, institutional fees, and invoiceable services.
• Serve as a primary contact for pharmaceutical companies, biotechnology companies, and CROs, in partnership with CTU leadership. Assess incoming study opportunities and help match protocols with appropriate Principal Investigators based on expertise, interest, patient population, and research capacity.
• Manage and support staff responsible for research billing, including coverage analysis and second-pass review of study-related charges in Epic. Ensure charges follow the approved coverage analysis and applicable regulations and policies.
• Oversee OnCore calendar and financial console builds to support study financial management, invoicing, and cost recovery. Train study teams to use these tools effectively.
• Manage sponsor invoicing processes to ensure accurate and timely invoicing when contractual milestones are met.
• Maintain an assigned study portfolio and provide backup support for budgeting, coverage analysis, billing, and invoicing when needed.
• Conduct research billing audits to identify compliance or operational gaps. Develop and implement corrective actions at the study, departmental, and institutional levels.
• Develop and deliver training for investigators and research staff on clinical research budgeting, billing, coverage analysis, and financial processes.
• Develop and maintain a clinical research charge master for non-medical research services.
• Develop and monitor performance metrics for trial activation, budgeting, billing, invoicing, CTU utilization, staff effort, cost recovery, and financial performance.
• Drive continuous improvement by identifying inefficiencies, standardizing processes, and implementing solutions that improve compliance, turnaround time, transparency, and financial performance.
• Develop and maintain policies and procedures governing clinical research budgeting, billing, coverage analysis, and financial management.
• Partner with CTU and CTO leadership, study teams, investigators, and institutional stakeholders to resolve complex issues and continuously improve clinical research operations.

Preferred Qualifications

• 7 years+ years of cinical research experience demonstrating progressive levels of responsibility including but not limited to: management of research finances, clinical trial portfolio oversight, hiring and training research financial staff and performance management.
• Experience with research systems including but not limited to EPIC, OnCore and Huron.
• Clinical Research Coordinator (CCRC) and/or Certified Research Professional (CCRP) is required within one year of hire.

This position will remain open until filled. This is an exempt level, benefited position. The University will perform background checks on all hires (if required) prior to employment.Applicants must be currently authorized to work in the United States. For this role, the University will not sponsor or consider candidates requiring sponsorship for employment visas now or in the future. This is a restricted position.

MINIMUM REQUIREMENTS

Education

Bachelor's degree required.

Experience

4+ years of relevant professional experience required.

Licensure

Clinical Research Coordinator (CCRC) and/or Certified Research Professional (CCRP) is required within one year of hire.

PHYSICAL DEMANDS

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA's commitment to non-discrimination and equal opportunity employment.