Clinical Research Budget Administrator

Actalent; Cincinnati (OH); Hybrid; USD 40,000 - 47,000; Full time

Job summary

Actalent is seeking an entry-level Budget Analyst to develop and negotiate clinical trial budgets in Cincinnati. You will translate protocols into budgeting and billing structures, determine invoiceable costs, and maintain financial data in CTMS and related systems.

The role involves liaising with sponsors and study teams, managing multiple studies, and driving budget processes toward a 90-day goal. Ideal candidates have clinical research exposure, familiarity with budgets and billing, and

Qualifications

• PLUS clinical research experience working with budgets, billing, accounting, finance, financial analyst or related field.
• Entry level; contract to hire arrangement based out of Cincinnati, OH.

Responsibilities

• Develop clinical trial budgets based on study protocols, anticipated procedures, and study requirements.
• Negotiate clinical trial budgets with sponsors and other external stakeholders.
• Review protocols and translate study requirements into accurate budgets and billing structures.
• Determine which costs are invoiceable versus included within per-patient or procedural fees.
• Enter finalized budgets into the CTMS and maintain accurate financial information.
• Review budget and protocol amendments and update the clinical trial system as needed.
• Perform and/or interpret Coverage Analyses (MCA).
• Maintain detailed documentation of budget activity, negotiations, and updates.
• Communicate budget status with study teams, sponsors, and internal stakeholders.
• Manage a portfolio of studies and contribute to budgeting workflow improvements.
• Aim to complete budget negotiations within approximately 90 days.

Skills

Budget Development

Budget Negotiation

Coverage Analysis

Clinical Research

CTMS

EMR

research finance

research budgets

Tools

CTMS

EMR

Job description

Description

Develop clinical trial budgets based on study protocols, anticipated procedures, and study requirements. Negotiate clinical trial budgets with sponsors and other external stakeholders. Review protocols and translate study requirements into accurate clinical trial budgets and billing structures. Determine which study costs are invoiceable versus included within per-patient or procedural fees. Enter finalized budgets into the clinical trial management system and maintain accurate financial information throughout the study lifecycle. Review budget and protocol amendments and determine whether corresponding updates are required within the clinical trial management system. Perform and/or interpret Coverage Analyses, sometimes referred to as Medicare Coverage Analyses or MCA. Maintain detailed documentation of budget activity, negotiations, handoffs, and significant updates. Communicate budget status and changes with study teams, departmental contacts, sponsors, and internal stakeholders. Manage a portfolio of studies and priorities across assigned departments. Contribute to the development and improvement of workflows surrounding clinical trial budgeting and billing. Work toward the team's goal of completing clinical trial budget negotiations within approximately 90 days while appropriately managing study-specific exceptions.

Skills

Budget Development, Budget Negotiation, Coverage Analysis, Clinical Research, CTMS, EMR, research finance, research budgets

Top Skills Details

Budget Development,Budget Negotiation,Coverage Analysis,Clinical Research,CTMS,EMR

Additional Skills & Qualifications

PLUS clinical research experience working with budgets, billing, accounting, finance, financial analyst or related field.

Experience Level

Entry Level

Job Type & Location

This is a Contract to Hire position based out of Cincinnati, OH.

Pay And Benefits

The pay range for this position is $29.00 - $34.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Application Deadline

This position is anticipated to close on Nov 17, 2026.

Workplace Type

This is a hybrid position in Cincinnati,OH.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.