Clinical Research Assistant

Arizona Arthritis and Rheumatology; Rockville (MD); On-site; USD 55,000 - 85,000; Full time

Job summary

Arizona Arthritis and Rheumatology in Rockville, MD, seeks a Clinical Trial Coordinator to support rheumatology studies. You will recruit eligible patients, review charts, schedule visits, and maintain accurate trial data in the eTMF and CRM systems.

The role includes phlebotomy and vitals collection, ensuring regulatory compliance. Ideal candidates have an associate degree or higher, strong organization, excellent communication, and willingness to travel for Investigator Meetings.

Qualifications

• Associates Degree, or equivalent
• In-depth knowledge of medical procedures and clinical terminology
• Strong organizational skills
• Ability to develop and maintain professional relationships with providers and subjects
• Maintains confidentiality of patient and study information
• Excellent verbal and written communication skills
• Ability to lift 20 pounds
• Willing and able to travel for Investigator Meetings and other sites

Responsibilities

• Knowledge of active protocols and disease indications; inform staff and patients
• Aid in recruitment: chart review, scheduling, and lead referrals
• Recruitment activities: breakfasts, health fairs, referrals
• Maintain clinical trial management system; track visits and stipends
• Admin tasks per protocol: shipping labs, data entry, inventory, scheduling
• Perform vitals, PRO administration, and phlebotomy
• Follow SOPs and regulatory requirements
• Provide excellent service; keep organized office space
• Travel for Investigator Meetings and other sites

Skills

Medical terminology

Organizational skills

Communication

Confidentiality

Travel willingness

Physical ability

Education

Associate degree or equivalent

Bachelor's degree in biological sciences or related field

Job description

Description

RESPONSIBILITIES

• Knowledge of all active protocols and disease indications within the company, and providing information about these protocols to staff and patients.
• Aids in the recruitment of potential participants, which includes chart review of patients and schedules, contacting leads from outside recruitment efforts, and following up on referrals from all sources.
• The methodology of recruitment will include, but is not limited to daily chart review, hosting recruitment breakfasts, advertising when funds are available, referrals from rheumatologists and other AARA staff and may include attending health fairs and community outreach.
• Keeping the clinical trial management system updated with newly recruited subjects, tracking completed visits and stipends for the participants and investigators, and ensuring status of each patient is accurate.
• Performs administrative tasks required by protocol, which may include, but not limited to the following:
• Processing & shipping labs for central and local labs
• Data Entry and Query Resolution
• Tracking study supply inventory and reordering when necessary
• Schedule patient visits in appropriate electronic systems
• Responsible for administrative duties including filing documents related to subjects’ participation in research, regulatory, lab results, receipts, invoices, calibration reports, etc.
• Performs vitals, PRO administrations, and phlebotomy
• Performs all functions according to established policies (SOPS), procedures, regulatory and accreditation requirements, as well as applicable professional standards.
• Provides all employees and research subjects with excellent service experience by consistently demonstrating professional decorum.
• Maintaining office supply inventory while keeping an organized office space.
• Travel as necessary for Investigator Meetings and other AARR sites.

Minimum Qualifications

• Associates Degree, or equivalent
• Must have in-depth knowledge of medical procedures and clinical terminology
• Possess strong organizational skills
• Ability to develop and maintain strong professional relationships with all providers and research subjects
• Maintains confidentiality of patient and study informationExcellent verbal and written communication skills
• Ability to lift 20 pounds
• Willing and able to travel for Investigator Meetings and other AARR sites

Requirements

11. Knowledge, Skill, Training and Experience to do the Job

Essential

• Assesses potential patients' eligibility for inclusion in a particular protocol based on contracts with physicians and nurses and knowledge of the protocol. Recruits and enrolls patients onto clinical trials according to study protocols.
• Checks all eligibility and ineligibility criteria with patients' medical record. Verifies information with clinical research nurse and/or principal investigator.
• Discusses informed consent with patients. Documents any adverse events that occur. Interacts with patients prior to entering the study and throughout the entire treatment. Assists with scheduling appointments and follow up tests.
• Monitors strict adherence to protocols by physicians, nurses and patients. Reviews protocol requirements with physicians, nurses and fellows. Identifies problems with protocol compliance and works with research nurse and principal investigator to make corrections.
• Extracts data on protocol patients from hospital records, outpatient charts and private physician office records in order to complete case report form required by specific protocols.

Desirable

• Bachelor's Degree in biological sciences, health sciences, or an allied medical profession or an equivalent combination of education and experience required;
• Experience in a clinical research capacity desired; experience with performing phlebotomy desired; experience performing basic laboratory procedures to process biological specimens desired

A comprehensive person specification for this role is available.