CLINICAL RESEARCH ADMINISTRATOR II

University of Alabama at Birmingham; University (FL); On-site; USD 48,000 - 77,000; Full time

Job summary

University of Alabama at Birmingham (UAB) is seeking a Clinical Research Administrator II to oversee billing and compliance for oncology trials in the O'Neal Comprehensive Cancer Center. The role requires a BA/related field and 3 years of experience, with preference for oncologic trial billing and academic medical center exposure.

The position involves coordinating with Industry Engagement and Sponsored Programs, ensuring proper study billing designations, and improving billing workflows.

Qualifications

• Bachelor's degree in a related field and three years of related experience required.
• Work experience may substitute for education requirement.
• Experience administering clinical research studies in an academic medical center is preferred.
• Experience with oncology clinical trials is strongly preferred.
• Experience with clinical trial billing, coverage analyses, or related healthcare revenue cycle activities.
• Experience using OnCore, Epic, or comparable clinical trial management or billing systems.

Responsibilities

• Reviews billing designation in OnCore/Epic to determine appropriate charges.
• Interprets protocols, consent forms, and billing plans for billing rights.
• Reviews charges for oncology trial patients to distinguish research vs routine care.
• Performs charge review and reconciliation to find discrepancies.
• Collaborates with study teams to resolve billing questions and discrepancies.
• Identifies trends and suggests improvements to billing workflows.

Skills

Analytical skills

Problem-solving

Attention to detail

Written and verbal communication

Education

Bachelor's degree in related field

Tools

OnCore

Epic

Job description

Job Description - CLINICAL RESEARCH ADMINISTRATOR II (T240007)

CLINICAL RESEARCH ADMINISTRATOR II - ( T240007 )

Description

The University of Alabama at Birmingham (UAB), O'Neal Comprehensive Cancer Center, is seeking a Clinical Research Administrator II.

The O’Neal Comprehensive Cancer Center is one of 51 NCI-designated “comprehensive” cancer centers in the United States and is the only one in Alabama and in the Deep South region. A “comprehensive” designation also means UAB Medicine patients have access to leading-edge treatments or clinical trials that they may not otherwise have at local community hospitals or smaller cancer centers. For many, an NCI designation can hold the key to survival.

On campus and around Birmingham, the O’Neal Cancer Center is a significant part of our economic powerhouse. The O’Neal Cancer Center powers more than 400 scientists and physician-scientists, cares for 20,000 patients annually, and is home to more than 160 employees, plus all the physicians and clinical staff engaged in cancer patient care.

General Responsibilities

To demonstrate a comprehensive understanding of contract principles, federal regulations, laws and UAB policy and operating procedures.

To serve as liaison to the UAB Offices of Industry Engagement and Sponsored Programs in negotiation of confidentiality agreements (CDAs), contracts, and amendments related to the conduct of clinical research activities.

To identify conflicts of interest, legal, IP and business/financial risk.

To maintain familiarity with appropriate Good Clinical Practice (GCP) guidelines and regulations.

Key Duties & Responsibilities

Reviews clinical trial patient encounters, charges, procedures, laboratory services, imaging, medications, and other services in OnCore, Epic, and/or related clinical and research systems to determine the appropriate billing designation.

Reviews and interprets clinical trial protocols, informed consent documents, coverage analyses, billing plans, and study-specific requirements to determine whether services should be billed to the clinical trial/study or the patient's insurance.

Reviews charges for oncology clinical trial patients to distinguish research-only services from routine clinical care and ensures appropriate designation for billing.

Performs clinical trial charge review and reconciliation to identify missing, incorrect, duplicate, or inappropriately designated charges.

Applies appropriate study billing designations within applicable clinical and research systems and assists with correction of billing errors or discrepancies.

Collaborates with clinical research teams, Principal Investigators, Study Coordinators, Clinical Billing Review Officers, Patient Financial Services, Coding, Ancillary Departments, and other stakeholders to resolve clinical trial billing questions and discrepancies.

Researches and resolves discrepancies between clinical trial activities documented in OnCore, Epic, and other applicable systems.

Identifies trends, recurring billing issues, and process deficiencies and recommends opportunities to improve clinical trial billing workflows and operational efficiency.

Communicates with study teams regarding billing requirements and provides guidance related to the appropriate designation of clinical trial charges.

Assists with research and resolution of complex billing scenarios involving clinical trial participants, including coordination with appropriate clinical, financial, coding, and research personnel.

Assists with monitoring clinical trial billing activity for accuracy, completeness, and adherence to study-specific billing requirements.

Participates in the evaluation and improvement of systems, workflows, and processes related to clinical trial billing and charge review.

Assists colleagues in identifying operational efficiencies and improving processes related to clinical research billing.

Performs other duties as assigned.

Annual Salary Range: $47,665 - $77,455

Qualifications

Bachelor's degree in a related field and three (3) years of related experience required. Work experience may substitute for education requirement.

Preferences

Experience administering and/or supporting clinical research studies in an academic medical center, healthcare system, or similar research environment.

Experience with oncology clinical trials is strongly preferred.

Experience with clinical trial billing, research billing, charge review, coverage analysis, clinical research financial processes, or related healthcare revenue cycle activities.

Experience using OnCore, Epic, or comparable clinical trial management, electronic medical record, billing, or research information systems.

Knowledge of clinical trial billing concepts, including the distinction between research-only services and routine clinical care.

Knowledge of clinical trial protocols, informed consent documents, coverage analyses, billing plans, and study-specific billing requirements.

Knowledge of clinical research billing and coding concepts and applicable institutional, federal, and payer requirements.

Ability to independently review and analyze clinical trial information across multiple systems and determine appropriate billing disposition.

Ability to interpret complex information and apply policies, procedures, and study-specific requirements to non-routine situations.

Demonstrated ability to identify, investigate, and resolve discrepancies involving clinical trial participants, patient encounters, procedures, and charges.

Strong analytical and problem-solving skills with demonstrated attention to detail and accuracy.

Ability to recognize potential compliance, financial, and operational risks and appropriately escalatie issues requiring additional review.

Ability to work independently, exercise sound judgment, establish priorities, and manage multiple complex assignments with minimal supervision.

Excellent written and verbal communication skills.

Ability to learn, navigate, and effectively utilize multiple electronic systems and databases and reconcile information across systems.

Demonstrated ability to evaluate existing processes, identify inefficiencies, and recommend and implement process improvements.

UAB is an Equal Employment/Equal Educational Opportunity Institution dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, sex (including pregnancy), genetic information, age, disability, and veteran's status. As required by Title IX, UAB prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to UAB's Assistant Vice President and Senior Title IX Coordinator. The Title IX notice of nondiscrimination is located at uab.edu/titleix.

Primary Location

University

Job Category

Clinical Research

Employee Status

Regular

Shift : Day/1st Shift

Work Arrangement (final schedule to be determined by the department/hiring manager) : Hybrid Eligible