Clinical Research Accounting Coordinator

Dana-Farber Cancer Institute; Brookline (MA); On-site; USD 51,000 - 59,000; Full time

Job summary

Dana-Farber Cancer Institute in Boston is seeking a Clinical Research Accounting Coordinator to support accounts creation and accounts receivable for clinical research activities. The role reports to senior staff and may involve supervision when needed.

The position requires attention to detail, strong Excel skills, and the ability to communicate effectively with study teams and sponsors. A commitment to diverse, inclusive care underpins daily work.

Qualifications

• High school diploma required.
• Bachelor’s degree in accounting or finance preferred.
• No experience required.
• Working knowledge of the clinical trials lifecycle preferred.

Responsibilities

• Submits study financial account creation requests for each new Clinical Research contract budget in a timely manner.
• Maintains master list of study account numbers with applicable study IRB numbers for tracking and reporting purpose.
• Maintains an updated list of payment contacts for all studies and funding sources, as applicable.
• Monitors study payment activity and consistently pursues collections from extramural research sponsors and funding sources on all open accounts receivables to ensure timely payments.
• Tracks, documents, and reports payment collection follow up with study funding sources while maintaining accurate and organized accounts receivable files.
• Organizes and maintains the Clinical Research Accounting central e-mailbox; Responds to study accounts receivable and payment status inquiries via e-mail communications.
• Receives Clinical Research checks and wire payments; identifies and enters payments received to the correct study record in the Clinical Trial Management System (CTMS); Stores copies of all payments received for financial reconciliation purpose; submits payments to Finance for study account deposit.
• Prepares accounts receivable and other financial reports, forecasts, and analyses, as instructed.
• Handles basic issues and problems and refers more complex issues to higher level Clinical Research Accounting team members; escalates invoice revision and justification requests to the applicable Clinical Research Accounting Specialist.

Skills

Communication skills

Listening skills

Accounting basics

Organizational skills

Excel proficiency

Data analysis

Education

High School Diploma

Bachelor’s degree in accounting or finance preferred

Tools

CTMS

Microsoft Office Suite

Excel

Job description

Under direct supervision of the Senior Clinical Research Accounts Specialist, the Clinical Research Accounting Coordinator is responsible for accounts creation and accounts receivable of financial transactions generated from Dana-Farber Cancer Institute Clinical Research activity. Handles basic issues and problems and refers more complex issues to higher -level staff. In the absence of a Senior Clinical Research Accounts Specialist this position is under direct supervision of the Clinical Research Accounting Manager.

Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, HIV/AIDS, and related diseases. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high-risk and underserved populations. We conduct groundbreaking research that advances treatment, we educate tomorrow's physician/researchers, and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.

• Submits study financial account creation requests for each new Clinical Research contract budget in a timely manner, as necessary.
• Maintains master list of study account numbers with applicable study IRB numbers for tracking and reporting purpose.
• Maintains an updated list of payment contacts for all studies and funding sources, as applicable.
• Monitors study payment activity and consistently pursues collections from extramural research sponsors and funding sources on all open accounts receivables to ensure timely payments.
• Tracks, documents, and reports payment collection follow up with study funding sources while maintaining accurate and organized accounts receivable files.
• Organizes and maintains the Clinical Research Accounting central e-mailbox; Responds to study accounts receivable and payment status inquiries via e-mail communications.
• Receives Clinical Research checks and wire payments; identifies and enters payments received to the correct study record in the Clinical Trial Management System (CTMS); Stores copies of all payments received for financial reconciliation purpose; submits payments to Finance for study account deposit.
• Prepares accounts receivable and other financial reports, forecasts, and analyses, as instructed.
• Handles basic issues and problems and refers more complex issues to higher level Clinical Research Accounting team members; escalates invoice revision and justification requests to the applicable Clinical Research Accounting Specialist.

Knowledge, Skills and Abilities:

• Effective oral and written communication skills
• Strong listening skills
• Ability to perform basic math and accounting functions
• Strong organizational skills and attention to detail
• Proficiency in data entry and Microsoft Office Suite, particularly Excel
• Ability to accurately analyze and interpret financial data

Minimum Job Qualifications:

• High school diploma required
• Bachelor’s degree in accounting or finance preferred
• No experience required
• Working knowledge of the clinical trials lifecycle preferred

License/Certification/Registration Required:

MCA Certification within 1-year of hire

Supervisory Responsibilities:

None

Patient Contact:

No

At Dana-Farber Cancer Institute, we work every day to create an innovative, caring, and inclusiveenvironment where every patient, family, and staff member feels they belong. As relentless as we are in our mission to reduce the burden of cancer for all, we are committed to having faculty and staff who offer multifaceted experiences. Cancer knows no boundaries and when it comes to hiring the most dedicated and compassionateprofessionals, neither do we.

Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other characteristics protected by law.

EEO Poster

Pay Transparency Statement

The hiring range is based on market pay structures, with individual salaries determined by factors such as business needs, market conditions, internal equity, and based on the candidate’s relevant experience, skills and qualifications.

For union positions, the pay range is determined by the Collective Bargaining Agreement (CBA).

$50,800.00 - $59,400.00