Clinical Registry Coordinator

University of Maryland Medical System; Baltimore (MD); On-site; USD 65,000 - 90,000; Full time

Job summary

The University of Maryland Medical System is seeking a Clinical Registry Coordinator to administer and maintain registries such as the American College of Cardiology NCDR, Get with the Guidelines, and other relevant databases.

The role includes clinical screening, abstracting, data compilation, and entering data into registries, while facilitating communication among on-site interdisciplinary teams and affiliate hospitals.

Qualifications

• Requires Maryland RN licensure or eligibility.
• Bachelor's degree in Nursing, Biology, Physiology or related field required.
• Three years' clinical care experience preferred in registry population.

Responsibilities

• Review and abstract patient care documentation for registry participation.
• Maintain registry participation by adhering to guidelines and timelines.
• Collaborate with patients, families and staff to ensure accurate data.
• Establish relationships with hospital departments and affiliate institutions.
• Coordinate with external entities (EMS, MHCC) to obtain necessary information.
• Serve as educational resource for internal and external audiences.
• Participate in quality improvement activities and committees.
• Attend registry-related trainings and conferences.

Skills

MS Office

Communication

Data entry

Quality improvement

Education

RN license in MD

Bachelor's degree in Nursing or related field

Job description

Job Requirements

Under general supervision, the Clinical Registry Coordinator is responsible for the administration and maintenance of registries, including but not limited to the American College of Cardiology NCDR, Get with the Guidelines -Society of Thoracic Surgeons, and American College of Surgeons. Responsible for clinical screening and abstracting, data compilation, documentation and enter into the databases of all eligible cases. Monitors and analyzes all relevant data and provides communication link among the interdisciplinary team on site and with our affiliate hospitals. Supports quality assessment and improvement efforts related to registry data with the appropriate clinical teams. Ensure compliance with all legal and regulatory standards, including but not limited, MHCC, MIEMSS, and the Joint Commission.

Principal Responsibilities And Tasks

• Responsible for reviewing and abstracting the documentation of patient care provided to the registry patient population, including
• Documents and maintains clinical registry participation by ensuring adherence to registry requirements, guidelines, and time lines.
• Works Effectively with Patients, Families, and Staff
• Establishes effective working relationships with appropriate members of the UMMC community, including but not limited to staff in the emergency department, medicine, cardiology, surgery, peri-op, pediatrics, nursing, medical records, departments, Maryland Access Center, and the Information Systems Department.
• When appropriate, establishes effective working relationships with members external to UMMC, including but not limited to, the Emergency Medical Services (EMS), MHCC, and other UMMS affiliate institutions.
• Contacts various departments and outside facilities in order to obtain the necessary information to be in compliance with State and Federal regulations.
• Serves as an educational resource for internal and external audiences
• Participates in Quality Improvement activities
• Actively participates in Department of Quality & Safety team meetings
• Attends appropriate quality improvement committee meetings at the organizational, system and state-level if appropriate
• Works with hospital based quality improvement team to identify service line specific quality issues and opportunities
• Training and Registry Participation
• Participates in training activities as appropriate, such as webinars and conferences specific to the registry program.
• Attends registry specific national conferences in person or via virtual learning platforms if able

Education and Experience

• Licensure as a registered nurse in the state of Maryland, or eligibility for licensure in the state is required.
• A bachelor's degree in Nursing, Biology, Physiology or related field is required.
• One of the following is required:
• Three (3) years' experience in clinical care; clinical care of the registry patient population preferred.

OR

• Three (3) years' experience working as a data abstractor for a clinical registry.

OR

• Three (3) years' experience of the prior 2 combined.
• Experience may be substituted for the educational requirement on a year-for-year basis for up to four (4) years.

Knowledge, Skills And Abilities

• Computer and Internet skills and experience required - familiarity and comfort with MS Office products is essential for success in this position (Word, Excel, PowerPoint and Access).
• Clinical chart review and abstraction experience strongly preferred.
• Database data entry and/or management experience preferred.
• Quality improvement or patient safety knowledge and experience preferred
• Effective verbal and written communication skills are required to work successfully with a diverse group of staff at various levels within the organization.