Clinical Project Coordinator

Emmes; Rockville, Northern (MD, KY); Hybrid; USD 65,000 - 95,000; Full time

Job summary

Emmes Group in Rockville, MD seeks a Clinical Project Coordinator to support project teams with logistics, reporting, and documentation. You will manage conference calls, meetings, and site communications, while ensuring accuracy and timely deliverables.

You will work under the Clinical Project Coordinator Manager, coordinating with sponsors and international sites, and maintaining project files and SOPs. A Bachelor's degree and 4-6 years of experience are preferred.

Qualifications

• Bachelor's Degree required.
• 4-6 years of relevant project or administrative support experience required.
• MS Office Suite proficiency expected.
• Experience with project scheduling, bibliography management, tele- and web-conferencing, and website management preferred.

Responsibilities

• Supports project deadlines tracking and compilation of deliverables.
• Schedules and distributes conference call information and materials.
• Prepares non-technical meeting minutes.
• Coordinates conference calls and meetings with international sites and collaborators.
• Assists with communications between project staff and sponsors.
• Manages inventory and supplies for research sites.
• Contributes to reports, SOPs, and project documentation under supervision.
• Maintains electronic project files and archives.
• Ensures compliance with standards and SOPs.

Skills

Time management

Attention to detail

Communication

Education

Bachelor's Degree

Tools

MS Office Suite

Project scheduling software

Web conferencing tools

Website management

Job description

Overview

Clinical Project Coordinator

Be Part of One Team, One Purpose.

At Emmes Group, we’re shaping the future of clinical research—where human intelligence meets cutting-edge technology to drive meaningful advancements in healthcare. With over 47 years of scientific excellence, we’ve led groundbreaking research in cell and gene therapy, vaccines, infectious diseases, ophthalmology, rare diseases, and neuroscience.

Through our two business units—Emmes, a full-service CRO, and Veridix AI, our technology, data, and analytical solutions —we are modernizing clinical trials and accelerating the development of life-changing therapies.

We believe that every clinical breakthrough starts with people—people who are passionate, purpose-driven, and ready to make an impact. At Emmes Group, we bring People, Science, and Technology together to collaborate with our customers and deliver global health impact. Our culture is built on integrity, collaboration, and innovation, ensuring that every challenge is met with perseverance and accountability.

The purpose of this role is to support Emmes project teams, providing logistics support including conference calls, meetings, supplies, documentation, and client/sponsor reporting needs as required by the statement of work. This role may support Public Sector and BioPharma work.

Responsibilities

• Provides support with tracking project deadlines, and compiling submitting project deliverables.
• Schedules and distributes conference call information and materials, including agenda, minutes, and supporting documents.
• Prepares non technical meeting minutes.
• Coordinates aspects of conference calls and remote/in-person meetings, including with international sites and collaborators.
• Assists with the organization of communications between project staff and project sponsors as needed.
• Handles logistics of inventory and supply management for research sites.
• Supports development, composition, consolidation, compilation, editing, formatting tracking and distribution of reports (e.g. DSMB, scientific committees), nontechnical reports, numbered memos, progress reports, site visit reports, project marketing materials, case report forms, study plans, presentations, and manuscripts, adhering to eCTD and or 508 compliance guidelines, as required, under the direction of the Clinical Project Coordinator Manager or designee.
• Maintains systems used for tracking project rosters, meeting materials, team training records, and other project deliverables.
• Participates in establishing and maintaining project procedures and processes, example, SOPs, work instructions.
• Manages electronic project files and archives under the direction of the Clinical Project Coordinator Manager or designee.
• Maintains the project website contents and user access under the direction of the Clinical Project Coordinator Manager or designee.
• Assists with reviewing quality, based on standards and SOPs and GCP guidelines, and may contributes to department standardization efforts when applicable.
• Tracks publications, and manuscripts for the project and provides support in manuscript submission under the direction of the Clinical Project CoordinatorManager or designee.
• Performs other duties as assigned
• Complies with all policies and standards

Qualifications

• Bachelor's Degree Required
• 4-6 years of relevant project or administrative support experience Required
• Demonstrated experience with MS Office Suite, particularly MS Word High
• Priority given to applicants having familiarity and experience with software such as project scheduling, bibliography management, tele and web conferencing, website management High
• Time management and decision making skills High
• Attention to detail and the ability to address several assignments simultaneously High

If you’re looking for a career where your work advances global health and where scientific excellence meets real-world impact, join us and be part of something bigger. One Team, One Purpose.

CONNECT WITH US!

Find us on LinkedIn:/the-emmes-group/
Visit our website: https://www.theemmesgroup.com/